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CONSTITUTION

     
 

Preamble

We the Students of the University of Rochester Modern Languages and Cultures Department, in order to

* promote diversity and awareness of cultures and modern languages
* help foster relations between professors and students
* provide students with information about the department
* gather students with interest in these fields
* bring speakers, film series, and cultural activities to campus
* help implement curriculum changes and to propose new courses and
* network with other organizations with similar interests establish this Constitution for the Modern Languages and Cultures Undergraduate Council.

Article I
Membership

Qualifications: All undergraduate and graduate students of the University of Rochester are eligible for group Membership, provided the Member consistently participates in council activities. Students cannot be recognized as Members until they have participated in at least one Council activity.

Membership will not be denied based on race, colour, sex, religion, political opinion, national extraction, or social origin.

Meetings: Meetings of the entire Council, where the members are to vote on an issue of importance, shall not be valid unless proper notification is issued at least one week in advance. Several all-Council meetings should be held throughout the year. Members may vote in absentia on any issue.

Article II
Language Liaisons

The administrative power of the Modern Languages and Cultures Undergraduate Council shall be invested in the offices of Language Liaison. There shall be one Language Liason for each language taught in the Modern Languages and Cultures Department in which there is sufficient council interest.

Qualifications: All Language Liasons must qualify for Membership in the Modern Languages and Cultures Undergraduate Council.

Election: Each Language Liason shall be elected by the members of the Council. Elections shall be held the first week of the month of April. The office will be held in conjunction with the current Language Liason. At the end of the semester/term of the new elect will assume full responsibility of Language Liason duties. New elections may be held to replace any Language Liasons that depart mid-year.

Individual Duties: Individual Language Liasons shall be required to perform the following functions, either directly or by delegation.

1. Manage language group activities.
2. Create quality programming.
3. Sufficiently publicize language group events in conjunction with Publicity President.
4. Actively recruit participation in language group events.
5. Participate in events coordinated by the other Language Liasons.
6. Serve as liaison to the appropriate language section within the MLC department.
7. In addition to individual events, create quality programming in which the entire Council can participate, regardless of language.

Powers: The Council shall have the power, by majority vote, to take any necessary and proper action to execute the requirements of their office and of the Council, and to enforce this Constitution. In the event of a tie vote among the Language Liasons, the President may vote again to break the tie.

Limitations: The decisions of the Language Liasons may be overruled by a vote of two-thirds vote of Members at an official meeting. Language Liasons may be removed from their position for failure to fulfill ones duties. Removal shall be valid if approved by a two-thirds majority of Members voting at an official meeting and with the notification of the MLC Director of Undergraduate Studies. Notification of intent to remove the Language Liason must be given one week in advance to the Language Liason and to the Council. In the next Official Meeting of the Council the Language Liason shall be given the opportunity to defend his or her actions to the Council before the Council votes.

Article III
President and Secretary

Leadership of the Council shall be assumed by the President, and in his or her absence, the Secretary.

Election: The President and Secretary shall be elected by the members of the Council. Candidates for the President and Secretary positions shall be Members. Elections shall be held the first week of the month of April. The office will be held in conjunction with the current President or Secretary. At the end of the semester/term of the new elect will assume full responsibility of President or Secretary duties. New elections may be held to replace either President or Secretary in the event that he or she departs mid-year. If the President and Secretary currently hold the positions of Language Liasons they may retain those positions. However, no member may hold more than two positions.

Duties: The President shall be responsible for performing the following functions, either directly or by delegation.

1. Run meetings of the Council.
2. Make formal reports to the Modern Languages and Cultures department.
3. Oversee general functions and activities of the Council.
4. Oversee Modern Languages and Cultures Undergraduate Council compliance with Student Association and other regulations.

Secretary: In the absence of the President, the Secretary shall be recognized, for all intents and purposes, as the President, with all the duties and responsibilities thereto.

Duties: The Secretary shall be responsible for the following duties.
1. Document the events, ideas, and any new amendments made during meetings.
2. These Minutes shall be distributed to the members of the Council, after having been proofread by the President, via email.
3. Aid the President in any organizing or publicizing that is needed for upcoming events and activities.
4. The Secretary will work in conjunction with the Publicity Chair to better advertise events.

Limitations: The President or Secretary may be removed from their positions for dereliction of duty or violation of the requirements of office. Removal shall be valid if approved by a two-thirds vote of Members voting at an official meeting, and, with the notification of the MLC Director of Undergraduate Studies. Removal as President or Secretary shall not extend to removal as LL, if that member currently holds both positions. Notification of intent to remove the President or Secretary must be given one week in advance to the Council. In the next Official Meeting of the Council the President or Secretary shall be given the opportunity to defend his or her actions to the Council before the Council votes.

Article IV
Publicity Chair and Business Manager

Election: The Publicity Chair and Business Manager shall be elected by the entire Council. Candidates for the Publicity Chair and Business Manager positions shall be Members. Elections shall be held the first week of the month of April. The office will be held in conjunction with the current Publicity Chair or Business Manager. At the end of the semester/term the new elect will assume full responsibility of Publicity Chair or Business Manager duties. New elections may be held to replace any Publicity Chair or Business Manager that depart mid-year. If the Publicity Chair and Business Manager currently hold the positions of Language Liasons they may retain those positions. However, no member may hold more than two positions.

Publicity Chair: The Publicity Chair shall be expected to fulfill the following duties.
1. Publicity Chair shall be responsible for publicizing upcoming events to both the Council, its members, and to the Department of Modern Languages and Cultures.
2. Publicity Chair will be required to attend all meetings so as to know the current status of upcoming events.
3. If the Publicity Chair cannot attend meetings it is his or her responsibility to contact the President or Secretary for needed information.
4. The Publicity Chair will work closely with Language Liasons and offer any assistance needed to organize and publicize all language events.

Business Manager:  The Business Manager shall be expected to fulfill the following duties.
1. The Business Manager shall be the acting Treasurer. 
2. All invoices and expenditures made by the Modern Languages and Cultures Undergraduate Council shall be organized and dealt with by the Business Manager.
3. The Business Manager will work closely with the SA Office and with the Administrative Assistant of the Department of Modern Languages and Cultures in order to keep track of purchases, payments, and reimbursements.
4. The Business Manager is expected to attend all meetings to keep track of expenditures and to give status on any bills in progress. If the Business Manager cannot attend meetings it is his or her responsibility to contact the President or Secretary for needed information.

Limitations: The Publicity Chair and Business Manager may be removed from their positions for dereliction of duty or violation of the requirements of office. Removal shall be valid if approved by a two-thirds vote of Members voting at an official meeting, and, with the notification of the MLC Director of Undergraduate Studies. Removal as Publicity Chair or Business Manager shall not extend to removal as Language Liason, if that member currently holds both positions. Notification of intent to remove the Publicity Chair or Business Manager must be given one week in advance to the Council. In the next Official Meeting of the Council the Publicity Chair or Business Manager shall be given the opportunity to defend his or her actions to the Council before the Council votes.

Article V
Amendments

Any Member may propose Amendments to, or Official Interpretations of, this Constitution, which shall be valid to all intents and purposes, as part of this Constitution, when ratified by two-thirds of all Members voting at an official meeting of the Council. Proper notification for such a meeting must be issued to all Members at least two weeks in advance.

Article VI
Ratification

This Constitution shall be the supreme law of the Modern Languages and Cultures Undergraduate Council, second to Student Association regulations and University policy, and all Officers shall be required to support this Constitution. The Ratifications of two-thirds of all Members shall be sufficient for the Establishment of this Constitution of the Modern Languages and Cultures Undergraduate Council.

Ratified this 12th day of April, Two Thousand and Six.

   
     
  For further information please contact Lil Paraka.  
     
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