Arts, Sciences and Engineering

Registration Information

• Jump to:
• Registering for Study Abroad Status
• Change of Status Information
• Registering for Courses Abroad
• Registering for your Return Semester
• Transferring Credit back to UR

Registering for Study Abroad Status

Study Abroad Registration

On-line registration for fall 2013 is scheduled to begin on April 8, 2013 (by class standing). In order to ensure correct billing for the fall 2013 semester, you must register for study abroad by the end of online registration . It is essential that you check your registration carefully. Specific study abroad course titles, numbers, and CRNs are listed below. Please follow these instructions carefully.

UR-sponsored Programs (except Internships in Europe, Cologne Exchange program, Rochester in Arezzo semester)

• Register for: CRN 68052, 1SAB 301 Study Abroad UR Program (16 credits)

Non-UR Programs

• Register for: CRN 68069, SAB 302: Study Abroad Non-UR Program (0 credits)

Cologne Exchange

• Register for: CRN 68074, 1SAB 328 Germany: Cologne Exchange Yr

Rochester in Arezzo

• Register for: CRN 68038, 1SAB 293 Rochester in Arezzo* semester
• *Must also register for the following:
• CRN 47029 1IT 111 Elementary Italian (Arezzo) or CRN 47094 Accelerated Italian (Arezzo)
• CRN 47131 1IT 223 Monuments of Italy: History, Structure, Form
• CRN 47145 1IT 228 Italy from Napoleon to First Republic
• CRN 47162 1IT 244 Art, Architecture, and Literature in the age of Dante and Beyond
• CRN 47075 IT150 Culture in Context

Internships in Europe (EPA) Programs

• Register for: #1 Your internship location AND #2 Your internship type. (see tables below)

Important Notes:

• If you are going on a non-UR program, you will be charged by UR only for the Study Abroad administrative Fee ($1398) for your semester away.
• Credits associated with UR programs are anticipated, not actual, credits.
• If you plan to study abroad two consecutive semesters (fall 2013 and spring 2014), you will register online for your second semester iwhile you are abroad.
• Your Study Abroad Status/registration may be rescinded for the following reasons:
  • if you do not successfully complete pre-departure orientation (Blackboard and in-person portions);
  • your major is not officially declared;
  • you are placed on academic or disciplinary probation;
  • you have grades of I or N.

Top

Change of Status Information

All UR students studying abroad who wish to receive academic credit for their work are placed on Study Abroad Status. Study Abroad status maintains the student's classification as a full-time matriculated, University of Rochester student. All students studying on non-UR sponsored programs are assessed an administration fee of $1398 per semester which is charged to the term bill. This fee covers costs incurred by the University for administrative services in connection with study abroad. It guarantees that credit will be awarded for courses taken abroad when we receive an official transcript and course approval forms when appropriate. Students may not declare Inactive Status (used for leave of absence from UR) and still receive academic credit for a study abroad program. Students on study abroad status are eligible for continuation of UR health insurance while abroad.

Top

Registering for Courses Abroad

Registration procedures vary from program to program and from one overseas university to another. Many study abroad program applications will ask you to indicate a list of possible courses that you wish to take while you're abroad. If you're applying to an island program with a limited number of courses available, then you may be reasonably sure of the courses in advance, and your application form will serve to register you for the courses you choose.

However, many overseas universities do not conduct course registration on campus until a short time (a week or even less) before the classes begin, and so they do not publish an updated course schedule in advance. You may have to rely on the course schedule from a previous semester or year. In this case, in addition to choosing the courses that you hope to take, you should also choose several alternate courses, since you may discover upon arrival that courses that you hoped to take are not available or have been canceled. In this case, your final registration will take place overseas, after you arrive in the country. This is typically the case for integrated programs, exchange programs, and direct enrollment.

Keep in mind, regardless of the program to which you're applying, that you must complete a full course load while you're abroad: that is, the equivalent of 16 Rochester credits per semester. Underloads are not permitted during study abroad.

In any case, try and have your courses approved BEFORE you go overseas.

Most programs will allow you to change courses (drop/add) at the beginning of the semester. Notify your UR advisers (including faculty advisers and advisers in the Center for Study Abroad) if you make any changes to your schedule.

Some programs allow students to complete courses on a Satisfactory/Fail basis (S/F option). Check with an adviser in the Center for Study Abroad before you sign up for this option. Because you must earn a grade of "C" or better in order to transfer credit to the UR, you may not be able to complete a course as S/F (unless the program can document that the "S" or "Pass" grade is equivalent to "C" or better on the UR scale).

For further guidelines about transferring credit, see the section below called 'Transferring Credit back to the University of Rochester'.

Top

Registering for Courses for your Return Semester

If you study abroad, you will be out of the country during the usual registration period next semester (April 5th - April 9th). Nonetheless, you'll be able to use the on-line course schedules and descriptions to select your classes and sign on to the Web Registration system using your Net ID and password, or University ID and PIN. Instructions for registration can be found on the Registrar's home page at: www.rochester.edu/registrar

Questions can be directed to Carl Dickinson, Associate Registrar.

You will be able to register for classes on the first day of your eligibility during the normal registration period. Classes that are restricted—that is, those requiring instructor's permissions—will not be registered until you have obtained the appropriate permission code. This permission code will be provided to you by the appropriate faculty member. You may want to discuss these options with faculty before you leave Rochester next semester.

The Registrar's Office will do everything possible to assist you in seeing that you are registered for the classes you request. If you have questions at any time during the process you may call (585) 275-4654 or e-mail Carl Dickinson.

Course schedules and descriptions are available on-line through the University of Rochester home page. The home page can be reached via the Internet at www.rochester.edu. You will be able to access the registration system at: www.rochester.edu/registrar

AFTER YOU REGISTER: Use the UR ACCESS Plus system to view your schedule, grades, academic history, financial information and hold information. Go to the UR home page and follow the instructions above to use UR ACCESS plus. You will need your UR ID and PIN to use ACCESS. If you have forgotten your PIN or need instructions on using ACCESS, please come to or call the Registrar's office for assistance BEFORE YOU LEAVE THE COUNTRY.

We look forward to serving you while you are studying abroad. If you have problems, questions or comments, email the Registrar's Office at registrar@rochester.edu or call us at (585) 273-5499 or (585) 275-4654.

Top

Transferring Credit back to the University of Rochester

If you go abroad on a program sponsored by an accredited American college, or if you enroll at an overseas university which issues an American-style transcript, credit is transferred as from any American college. The institution simply sends a transcript to the Center for Study Abroad, and a study abroad adviser evaluates the transcript and applies the credits toward your University of Rochester record, as appropriate. This process usually takes two to four months after you finish your studies overseas, so do not expect your credits to appear instantly on your transcript.

Credits may be transferred for elective and for major credit. Course Approval Forms for this purpose are available at the Center for Study Abroad and at the Center for Academic Support. You may transfer courses toward Clusters if you go on a UR-sponsored study abroad program. Consult with the authorized faculty member in the relevant department.

Credit for Language Courses

The Department of Modern Languages and Cultures will NOT grant credit to students who enroll in a class (in particular a language/grammar class) that is at the same or a lower level as a class they have taken before their semester abroad. For example, if a student has taken an intermediate language course at the U of R, they may not receive credit for taking a basic or beginning language or the same intermediate class abroad. In addition, courses that duplicate the literature or film or culture content of MLC courses taken before study abroad will not be granted credit.

In order to avoid credit transfer confusion or problems it is imperative that each student consult with the appropriate adviser in MLC before departure and registration.

Elective Credit

Bring or send an official catalogue description of each course to the Center for Study Abroad, preferably before you leave for your semester abroad. Courses that are comparable to those offered at the University of Rochester will be approved for elective credit. An example of an approved course is "REL/AAS 241 African Religions: An Introduction" (from Syracuse University's program in Strasbourg, France). An example of a course not approved is "Viticulture" (from the IES program at the University of Melbourne, Australia). In some cases, you may be asked to submit the description to a faculty member for approval. All foreign language courses need approval from the Department of Modern Languages and Cultures or the Department of Religion and Classics.

Major and Minor Credit

Bring a Course Approval Form, along with the description(s) of the course(s) in question, to the appropriate faculty member. The names of the faculty members in charge of approving transfer credit are posted at the Academic Information Counter at the Center for Academic Support and and may be found online at: www.rochester.edu/College/CCAS/Authsign.html. You must have an officially declared major to do this. If you do not, bring a major or minor form with you when you see the faculty adviser.

Clusters

The College's Curriculum Committee will allow students to transfer courses from UR-sponsored study abroad programs into Clusters. This may be done by proposing an exception to an existing, departmental Cluster, or by proposing an individualized interdepartmental Cluster. Please note that approval is not automatic. Consult with a study abroad adviser for details.

How You'll Get Credit

Transcripts

On completion of the program, it is your responsibility to see that the college which sponsored your program sends an official transcript to the Center for Study Abroad. Credit will be granted for all approved courses in which you have earned a C or better.

Be aware that grades and transcripts are often issued by study abroad programs several months after you complete your studies overseas. Transcripts from spring semester programs may arrive in our office from July until October. Fall program transcripts normally arrive between February and May. If you go abroad as a first-semester senior, it is essential to request your transcript from the program as early as possible.

Credits

Many American colleges and universities are based on a 120 credit system, in contrast to UR, which requires 128 credits to complete the undergraduate degree. Transfer credit is awarded on a proportional basis. If you take five three-credit courses on another school's program, credit will be evaluated according to this formula: 15/120 = x/128; x = 16 credits. In most cases, a full semester (or year) of study completed elsewhere is worth a full semester (or year) at UR. In any event, study abroad students must complete the equivalent of 16 Rochester credits per semester. Underloads are not permitted during study abroad. Even if the program allows for an underload, Rochester students are required to carry a full load.

Internships and Independent Study

With the exception of the University's Internships in Europe program, independent studies or internships taken on study abroad programs cannot receive pre-approval for transfer credit. While completing the independent study or internship, be sure to keep documentation of all academic work. Upon return, you will need to submit this documentation to an appropriate faculty member in order for transfer credit to be granted. It is in your best interest to discuss your plans with faculty before going overseas because some departments do not grant transfer credit for independent studies or internships, even for elective credit.

Grading

Grades for courses graded by University of Rochester faculty appear on the transcript and are calculated into the grade point average (GPA). In most cases, study abroad courses are not graded by Rochester faculty. The two most notable exceptions are the "Rochester in Arezzo" program, and the internship portion of the "Internships in Europe" programs.

Grades received on University of Rochester-sponsored programs appear on your UR transcript but do not count in your GPA.

Grades earned on programs sponsored by other colleges do not appear on your University of Rochester transcript and do not count in your GPA.

Top