Research and Innovation Grants
What is a Research and Innovation Grant? How do I apply?
Research and Innovation Grants are awarded by the Office of Admissions at the time of enrollment with the University. To learn more about the program, please review the Office of Admissions Research and Innovation Grants information, or read more about the RIG in the Rochester Review.
I have a Research and Innovation Grant. How can I use my funds?
Research and Innovation Grants may be used to attend academic conferences, for travel to and from study abroad programs, as an hourly wage for a research position, for research equipment or tools, membership in academic societies, and more. Your funds cannot be used during the regular academic year to pay for anything that is covered by tuition/financial aid or anything for which you receive credit. Please see also: The Uses of a Research and Innovation Grant. Please also feel free to contact us or come to walk-in hours, below.
I have some questions and ideas I'd like to discuss. Is there someone I could meet with?
Yes. The Office of Undergraduate Research has walk-in hours reserved especially for grant recipients. You may go to Dewey 4-209B without an appointment during the following times:
- Mondays & Wednesdays: 2:00pm to 4:00pm
- Fridays: 10:00am to 12:00pm
How do I access my funds?
First, you will need to have a faculty mentor who is aware of your plans to use your funds and is willing to advise you through the proposed project. Then you will need to fill out a Request for Disbursement form which you can also pick up in the Office of Undergraduate Research. On this form, you will be asked to describe your project and provide a budget for the projected use of funds. It is not necessary that you spend all your funds in one place and/or at one time. You and your faculty mentor will need to sign the form before turning it back into the Office of Undergraduate Research. Once your Request for Disbursement has been approved, you may either begin working or proceed with purchasing research materials, conference fees, airfare, etc.
- If you're purchasing something (travel, lab supplies, etc.) for which you will be reimbursed:
SAVE ALL RECEIPTS! All purchases must be documented and presented to the Office of Undergraduate Research so that reimbursement may be processed. Disbursement for goods & services is almost always in the form of reimbursement; if this is not possible for you (i.e. you do not have the ready cash), please contact Ann Robinson and other arrangements may be made. Reimbursement may take up to two weeks to process. Checks will arrive for you at the Office of Undergraduate Research, and you will be notified so that you may pick them up.
- If you're paying yourself a wage or stipend:
All students who wish to use their funds for salary/stipend must fill out the I-9 tax form. This is now online at www.newi9.com. Please note: The UR employer code is 11968; the location number is 210201 - Multidisciplinary Studies Cntr. Do NOT enter 100000 - Student Worker. You will still need to provide the required documentation for the I-9 in person to the Office of Undergraduate Research.
I’d like to work as a lab research assistant, how much can I pay myself?
Before beginning as a lab research assistant, you and your faculty mentor will need to decide how long you are going to fill the position. For example, you will need to determine how many weeks, how many days per week and how many hours per day you will work. The hourly wage must not exceed the $10 per hour Research and Innovation Grant limit and must be above the minimum wage of the state in which you are working.
When should I submit my disbursement forms?
You must submit your Request for Disbursement at least 30 days before your funds are needed, regardless of how you choose to use your funds. Please note: if you are a senior, you must submit your Request for Disbursement by January 31st of your senior year, and any receipts for reimbursement must be submitted by April 1st to allow sufficient time for the Accounts Payable office to process your request while you are still an undergraduate.