Home
Proposal
Information
Sponsor Forms
& Applications
eRA:
Electronic
Research Administration
Continuing
Education
& Training
Office of Research and Project Administration
Grants.gov
Grants.gov
Grants.gov information
for UR Faculty and Staff
Latest Updates!
Introduction
University of Rochester Grants.gov Basics
University of Rochester Policy Update
Caution
Related Websites
ORPA Tips and Tools
Agency Specific Guidance
Contact for Questions
Grants.gov is a web portal that allows organizations to electronically find and apply for competitive grant opportunities from all Federal grant-making agencies. It is the single access point for over 1000 grant programs offered by Federal grant-making agencies. The two primary features of the Grants.gov site are:
- Find - The ‘Find’ portion of Grants.gov allows users to search for funding opportunities and their corresponding application packages (if available).
- Apply - The ‘Apply’ function allows users to directly
download application packages to their individual computers. Once downloaded,
the user can work on the application locally on his/her own machine, rather
than online within Grants.gov.
At this time ORPA offers the following policy, procedure, and informational resources to support a successful transition to electronic submission.
University
of Rochester Grants.gov Basics
Administrators, PI's and Staff do not need to create an account with Grants.gov. The only account holders are Research Administrators in ORPA who submit applications via Grants. gov on behalf of the University. While the Grants.gov Help Desk may tell you that you need an account, be assured that you do not need one.
A Data Universal Number System (DUNS) number (041294109) has already been established for the University of Rochester and a trading partner profile already exists in the Central Contractor Registry (CCR). Do not request another DUNS number for the institution.
University
of Rochester Policy Update
To date, the Grants.gov e-system has proved much more complex and time-consuming than the traditional paper application procedure, requiring the cooperation of UR investigators, departments, and administrators to finalize the application well in advance of the submission deadline. In the interest of successful e-submission, the UR has instituted the following policy:
Effective immediately, applications requiring electronic submission must be completed, routed, and submitted to ORPA at least five business days prior to the Grants.gov submission deadline. Individual departments will need to establish their own internal deadlines to ensure review and approval of the application in advance of the ORPA deadline. As a general guideline, investigators should plan to finish their applications 7-14 business days prior to the Grants.gov submission deadline.
The Grants.gov system requires the UR to establish a buffer of time to protect the application against the agency deadline, as the system may experience technical difficulties or detect application errors at any point in the submission process. It may, for instance, take up to 48 hours following e-submission to learn whether an application has been accepted by the sponsoring agency or rejected for corrections. If errors have been detected, the applicant must make all corrections and repeat the e-submission process, resubmitting the entire application package to Grants.gov in accordance with the original agency deadline. Applicants cannot assume the first submission will be successful and must allow time for resubmission(s).
As noted above, UR policy/procedure pertaining to electronic submission is evolving, and is expected to develop and shift over time. Please contact your ORPA Research Administrator prior to beginning any Grants.gov application, to obtain information on current policy and procedure.
Grants.gov PowerPoint presentation
Grants.gov "Succeed Newsletter"
More Grants.gov Information:
- Grants.gov Search Grant Opportunities
- Download an Application Package (includes
a link for PureEdge
Viewer Installation [Required])
- Electronic Grant Submission Mac Instructions (UR PureEdge Files.zip)
- All PIs applying for NIH funding through Grants.gov, must have a Commons account (UR request to establish an eRA NIH Commons Account)
- PC users need to have the full version of Adobe Acrobat when applying through Grants.gov.
- Spreadsheet to be used to calculate % effort in person months for electronic 424 Forms
- modified 398 budget form page to be used for budget preparation only
- Excel spreadsheet that can be used just to confirm some of the more common percents of effort
- PHS SF424 Application Guide (Word, or pdf)
- Register for electronic submission hands on workshops
- NIH
- NIH's Planned Transition Dates of Mechanisms for Electronic Submission using the SF424 (R&R) (PDF)
- Avoiding Common Errors
- Prepare Application
- Spreadsheet to
be used to calculate % effort in person months for electronic 424
Forms
- NSF
If you have questions pertaining to Grants.gov specifically or to electronic application in general, please contact your ORPA Research Administrator.
- Grants.gov, Windows Vista and Adobe Version 8 (7/27/07)
- Grants.gov Best Practices and Lessons Learned, Part 2 (3/21/07)
- Warning: Difficulties with a Pure Edge Budget form through Grants.gov (1/30/07)
- Best Practices and Lessons Learned with Grants.gov Submissions (7/19/06)
- NIH Grants.gov Submissions Guidelines and Tips (5/23/06)
- Grants.gov - Internal Proposal Deadline Requirements (5/16/06)
- Grants.gov, NIH Commons and Electronic Submission (5/8/06)
- SF 424 (R&R) electronic submission hands on workshops now available (5/5/06)
- Help is on its way - Electronic SF 424 (R&R) Submission Information (4/27/06)
- NIH Announces Changes in Proposal Submission Process (4/18/06)
- Change in Time of Submission/Receipt of NIH Electronic Grant Applications to Grants.gov (3/16/06)
- Electronic Submission of NIH R03, R21/R33 and R34 Grant Applications (3/15/06)
- NIH Change in Funding Opportunity Announcements Using R03, R21, R33 and R34 Grant Mechanisms (3/9/06)
- NIH Listserv Subscription Available (3/8/06)
- NIH
Adjusts the deadline for RO1 Electronic Submissions via Grants.gov to
February, 2007.
(2/8/06)
