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Office of Research and Project Administration
As a reminder,
NIH, AHRQ & NIOSH have announced a change in policy limiting Appendix
materials that may be submitted with grant applications to these agencies.
Donna Beyea - x5-8037
Marlene Boutet - x3-3960
Brenda Kavanaugh - x5-1504
Jane Tolbert - x5-4210
Cheryl Williams - x5-1503
Jane Tolbert
Research
Administrator
Office of
Research & Project Administration
503 Hylan
Building
RC B
Rochester,
Phone: 585-275-4210
Fax: 585-275-9492
Email: jtolbert@orpa.rochester.edu
New
Limits on Appendix Materials for All NIH/AHRQ/NIOSH Grant Applications
Beginning with Receipt Dates On or After January 3, 2007
Notice Number: NOT-OD-07-018
Key
Dates
Release Date: November 17, 2006
Effective Date: January 3, 2007
Issued by
National Institutes
of Health (NIH), (http://www.nih.gov)
Agency for Healthcare Research and Quality (AHRQ), http://www.ahrq.gov/)
National Institute for Occupational Safety and Health, Centers for Disease
Control and Prevention (NIOSH/CDC; http://www.cdc.gov/niosh/oep)
The purpose of this Notice is
to announce a change in policy limiting Appendix materials that may
be submitted with grant applications to NIH/AHRQ/NIOSH.
The goal of changing the guidelines for grant application Appendix materials
is to encourage applications to be as concise as possible while containing
the information needed for expert scientific review. These changes take advantage
of electronic access to many publications and should make application preparation
and handling easier for both applicants and reviewers. It is important
to note that the Appendix may not be used to circumvent the page limitations
of the Research Plan.
The following changes apply to
applications in response to any funding opportunity announcement (FOA)
with submission/receipt dates on or after January 3, 2007.
Information that May Be Included
in the Application
- Published
manuscripts and/or abstracts that are publicly available in a free,
online format may be referenced in the application. These publications
may not be
included in the appendix. URLs or NIH PubMed Central (PMC)
submission identification numbers may be included along with the
full reference in the Bibliography and References Cited section (SF
424RR)/Literature Cited (PHS 398) section, the Progress Report Publication
List section and/or the Biographical Sketch section. While
there is no limit to the number of URLs or PMC submission identification
numbers that can be cited, applicants should be both judicious and
concise.
- Applications
requiring electronic submission on the SF424 (R&R) may include
graphic images of gels, micrographs, photographs, etc. in the Research
Plan PDF; however these images may not be included
in the Appendix (except when part of a qualifying publication). See
the SF 424 (R&R) Application Guide for guidance as to size and
resolution of images.
Materials Allowed in the Appendix
Publications:
- Applicants
may submit up to 3 of the following types of publications. Any exceptions
will be noted in specific FOAs.
- Manuscripts
and/or abstracts accepted for publication but not yet published.
- Published
manuscripts and/or abstracts only when a free,
online, publicly available journal link is not available.
- Patents materials
directly relevant to the project.
- Manuscripts
and/or abstracts accepted for publication but not yet published.
Other:
- Surveys, questionnaires,
data collection instruments, clinical protocols, and informed consent
documents may be submitted in the Appendix as necessary.
- Paper PHS398
applications only may include full-sized
glossy photographs of material such as electron micrographs or gels
in the Appendix; however, an image of each (may be reduced in size
but readily legible) must also be included within the page limitations
of the Research Plan.
Format of Appendix Materials
- For electronic
submission using the SF 424 (R&R) forms and Grants.gov, Appendix
materials must be submitted in PDF format.
- For paper
submission using the PHS 398, Appendix materials may be submitted
in paper format; five collated sets are needed.
- Applicants
are encouraged to send Appendix materials submitted with paper PHS
398 applications on a CD in PDF format in lieu of the five collated
sets. See application instructions for details on preparing CDs. Only
a single CD need be sent.
- For materials
that cannot be submitted electronically or materials that cannot
be converted to PDF format; (e.g., medical devices, prototypes, DVDs,
CDs), applicants should contact the Scientific Review Administrator
for instructions following notification of assignment of the application
to a study section. If the SRA is listed in the FOA, they should
be contacted in advance to address acceptability of materials.
Funding Opportunity Announcement
(FOA) Details
- Any FOAs that
currently disallow publications in the Appendix will continue to
do so.
- FOAs currently
allowing more than three publications will only allow three for receipt
dates on or after January 3.
- FOAs allowing
fewer than three publications will now allow three.
- In the case
of multi-project applications up to three publications will be allowed
for each project.
- FOAs may have
additional appendix requirements specified other than publications. In
these cases, follow the FOA instructions, which prevail.
Inquiry
Inquiries regarding this Notice
should be directed to:
Grants Info
Office of Extramural Research
National Institutes of Health
Phone: 301-435-0714
TTY: 301-451-0088
Email: grantsinfo@nih.gov
Weekly
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