Office of Research and Project Administration

Due to the current limitations of Grants.gov, the University will be requiring changes to internal proposal deadlines.  This is being implemented to ensure the success of all proposal submissions.  As noted in the attached memorandum from Provost Phelps, we will reevaluate these requirements as the Grants.gov system matures.  In addition, given the date of the memorandum and the quickly approaching June 1 deadline, ORPA will be as flexible as the system will allow.

 
A complete copy of the memorandum is attached.  The critical section follows:

Effective immediately, applications requiring electronic submission must be completed, routed through sign-off and submitted to ORPA in final form at least five (5) business days prior to the Grants.gov submission deadline.  For instance, if the agency deadline falls on a Friday at 5:00pm, the proposal application must be received by ORPA the preceding Monday at 8:30am.   This means that all aspects of the proposal must be completed at time of submission to ORPA, including the scientific proposal or research plan. Individual departments will need to establish their own internal requirements to ensure review and approval of the application in advance of submission to ORPA. As a general guideline, investigators should plan to finish their applications 10-14 business days prior to the Grants.gov submission deadline in order to accommodate department/academic review.

Should you have any concerns or questions, please work directly with your ORPA research administrator.

Donna Beyea - x5-8037
Donna Galloway - x5-1502
Marlene Boutet - x3-3960
Brenda Kavanaugh - x5-1504
Jane Tolbert - x5-4210
Cheryl K. Williams - x5-1503

Gunta J. Liders
Associate VP for Research Administration
Office of Research & Project Administration
510 Hylan Building, RC Box 270140
Rochester, NY  14627-0140
(585) 275-5373 phone
(585) 275-9492 fax
gunta.liders@rochester.edu

memo - new internal grant proposal deadline.pdf