Office of Research and Project Administration
NIH has issued revised forms and instructions for the Individual Fellowship Ruth L. Kirschstein National Research Service Award” (PHS 416-1, Rev. 9/08). All applications received for submission dates in December 2008 and thereafter must use only the new forms and instructions.
Further details are available in NOT-OD-004 which is reproduced below and available at http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-004.html
Please contact your ORPA Research Administrator with any questions.
Donna Beyea - x5-8037
Brenda Kavanaugh - x5-1504
Tammie Martin – x3-3960
Jane Tolbert - x5-4210
Cheryl Williams - x5-1503
Revised PHS 416-1 (Individual Fellowship Ruth L. Kirschstein National Research Service Award Application) Now Available
Notice Number: NOT-OD-09-004
EFFECTIVE DATE: The newly revised “Application for an Individual Fellowship Ruth L. Kirschstein National Research Service Award” (PHS 416-1, Rev. 9/08) forms and instructions are now available and will be accepted for submission/receipt dates beginning in December 2008. All applications received for submission dates in December 2008 and thereafter must use only the new forms and instructions. NIH and AHRQ anticipate this to be the last paper-based submission for Individual Fellowship applications. Plans are still on target to transition Individual Fellowship applications to electronic submission beginning with the April 2009 cycle. For more information on NIH's transition plans, including a timeline for the transition, see the website for Electronic Submission of Grant Applications http://era.nih.gov/ElectronicReceipt/.
Applicants and their sponsors submitting fellowship applications for submission/receipt dates in December 2008 and thereafter are hereby notified that instructions in the existing fellowship FOAs may not always correspond to those in the newly revised PHS 416-1 (Rev. 9/08). Applicants are advised to follow instructions in the newly revised PHS 416-1 (Rev. 9/08).
When preparing competing fellowship applications, fellows and sponsoring institution officials are encouraged to review the FOA instructions carefully for any updated information.
The forms available on the website continue to be provided in two formats—MS Word and PDF-fillable using Adobe Acrobat Reader Software. Free Adobe Software may be accessed at http://www.adobe.com/products/acrobat/readstep.html. Applicants are strongly encouraged to access the forms and instructions via the Internet because they provide valuable links to current policy documents and allow easy navigation of the instructions. For further information, contact GrantsInfo@nih.gov.
The new edition of the PHS 416-1 (Rev. 9/08) includes significant changes to the overall structure of the application. Applicants must use only the form pages provided in the new version of the PHS 416-1. Do not mix old and new versions.
As in the past, applicants should read the instructions carefully. The following is a list of notable changes.
Notable Changes to Form PHS 416-1 (Rev. 9/08):
Form Page 1 (Face Page)
Form Page 3
General Changes of Note to the PHS 416-1 Instructions (Rev. 9/08):
The PHS 416-1 Instructions includes a Summary of Changes (see Page I-1). Additional changes are highlighted as follows:
As part of the ongoing effort to keep the PHS 416-1, PHS 398 and the SF424 (R&R) synchronized, new terminology is implemented:
Structure of Document:
Cover Letter: A suggested cover letter format is provided for greater consistency and to facilitate the use of requests for specific Institutes or Centers (ICs) or Scientific Review Groups.
Other Content Changes:
-All six human subjects exemptions are provided in one scenario; corresponding instructions modified accordingly.
Appendix Format: Incorporates the new NIH policy requiring appendix material to be submitted only on CDs in PDF format, and no longer on paper. See NIH Guide Notice NOT-OD-08-031, http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-031.html.
When applicable, instructions have been revised to incorporate appropriate policy changes. However, detailed information pertaining to policies, assurances, definitions and other information continues to be found in Part III: Policies, Assurances, Definitions and Other Information.
Inquiries on any changes to the forms and instructions may be directed to: