Office of Research and Project Administration
Please contact your ORPA Research Administrator with any questions.
Donna Beyea - x5-8037
Anne Corriveau – x3-2137
Gayle Elledge - x 5-1502
Brenda Kavanaugh - x5-1504
Tammie Martin - x3-3960
Laurie Naber –x5-4210
Cheryl Williams - x5-1503
Revised Policy on Applicant Institution Responsibilities for Ensuring Just-in-Time Submissions are Accurate and Current Up to the Time of Award
Notice Number: NOT-OD-10-120
Ensuring the accuracy and timeliness of information used to make NIH grant awards is an important responsibility shared by both applicant institutions and NIH staff. Equally important is the need to collect this information in a manner that reduces the burden on applicants and minimizes the number of requests from NIH staff for updated Just-in-Time information. To achieve these goals, NIH is issuing this Guide Notice revising and clarifying the responsibilities of applicants and NIH staff to ensure that such information submitted to NIH is current and accurate at the time of award.
· Current Other Support: Provide active support information for all individuals designated in an application as senior/key personnel—those devoting measurable effort to a project. Other support includes all financial resources, whether Federal, non-Federal, commercial or institutional, available in direct support of an individual’s research endeavors, including but not limited to research grants, cooperative agreements, contracts, and/or institutional awards. Training awards, prizes or gifts are not included. There is no form page for providing other support, although sample format pages are available at http://grants.nih.gov/grants/funding/phs398/othersupport.doc and http://grants.nih.gov/grants/funding/phs398/othersupport.pdf. Note that effort devoted to projects must be measured in person-months.
o For all senior/key personnel, provide details on how you would adjust any budgetary, scientific, or effort overlap if this application is funded.
o For Career Development Award applications, information on all active support for the candidate, sponsor(s), co-sponsor(s), and Key Personnel may be requested by the awarding component prior to award.
o IACUC Approval Date: If the proposed project involves research using live vertebrate animals, the verification date of IACUC approval along with any IACUC-imposed changes must be submitted. Pending or out-of-date approvals are not acceptable.
o IRB Approval Date: If the proposed project involves human subjects research, the certification date of IRB review and approval must be submitted. Pending or out-of-date approvals are not acceptable.
o Human Subjects Education: If the proposed project involves human subjects research, certification that any person identified as senior/key personnel involved in human subjects research has completed an education program in the protection of human subjects must be submitted.
· Human Embryonic Stem Cells (hESCs): If the proposed project involves hESCs and the applicant did not identify a hESC line from the NIH Human Embryonic Stem Cell Registry in the application, the line(s) may be submitted as an “Other Upload” file.
· Other Information Requested by the Awarding IC: NIH IC’s may also request additional Just-in-Time information on a case-by-case basis, such as revised budgets or changes to the human subjects or vertebrate animal sections of the application.
Applicants are advised to submit this information (signed by an authorized business official) only when requested by the awarding component. Applicants are strongly encouraged to submit this information using the Just-In-Time feature of the eRA Commons found in the Status section. For information on the eRA Commons visit: https://commons.era.nih.gov/commons/index.jsp.
For general inquiries concerning this policy contact: