Office of Research and Project Administration
This notice is a follow-up to the orpa-ls sent on May 27, 2010 and June 11, 2010. Please review notice below for specific details.
Please contact your ORPA Research Administrator with any questions.
Donna Beyea - x5-8037
Anne Corriveau – x3-2137
Gayle Elledge - x 5-1502
Brenda Kavanaugh - x5-1504
Tammie Martin - x3-3960
Laurie Naber –x5-4210
Cheryl Williams - x5-1503
Gayle Elledge, JD
Enhancing Peer Review: New NIH Policy on Post-Submission Application Materials
Notice Number: NOT-OD-10-115
· June 11, 2010 - NOT-OD-10-104 Enhancing Peer Review: Advance Notice on Post-Submission Application Materials for NIH Training and Related Applications.
· May 21, 2010 - NOT-OD-10-091: Enhancing Peer Review Advance Notice: New NIH Policy on Post-Submission Application materials
· March 24, 2010 - NOT-RR-10-006 Notice of a Change in NCRR Policy on Accepting Appendix Material
· March 19, 2010 - NOT-OD-10-070 Amended NIH Policy on Submission of Late Grant Application Materials Prior to Initial Peer Review
· June 25, 2009 - NOT-OD-08-082 NIH Policy on Submission of Additional Grant Application Materials
· Revised budget page(s) (e.g., change in budget request due to new funding or institutional acquisition of equipment)
· Biographical sketches (e.g., change in senior/key personnel due to the hiring, replacement, or loss of an investigator)
· Letters of support or collaboration resulting from a change in senior/key personnel due to the hiring, replacement, or loss of an investigator
· Adjustments resulting from natural disasters (e.g., loss of an animal colony)
· Adjustments resulting from change of institution (e.g., PI moves to another university)
· News of an article accepted for publication (a copy of the article should not be sent)
All post-submission materials must conform to NIH policy on font size, margins, and paper size as referenced in Part I.2.6 of the applicable application instructions. NIH additional form pages such as budget, biographical sketches, and other required forms must follow NIH standards for required NIH form pages.
· If post-submission material is not required on a form page, each explanation or letter is limited to one page (see Acceptable Late Materials above).
· If the application has subprojects or cores, each subproject or core is allowed explanations or letters (see Acceptable Late Materials above), but each explanation or letter is limited to one page.
Unacceptable post-submission materials (for all applications except those listed under Exceptions below) include:
· Updated Specific Aims or Research Strategy pages
· Late-breaking research findings
· New letters of support or collaboration that do not result from a change in senior/key personnel due to the hiring, replacement, or loss of an investigator
1. Applications submitted in response to Requests for Applications (RFAs) that have only one due date:
· Updated Specific Aims or Research Strategy pages, late-breaking research findings and new letters of support or collaboration will be allowed.
· If additional material is not required on a form page, the page limits below apply:
Page Limit for Research Strategy Section Page Limit for Post-Submission Materials
2. Certain NIH Funding Opportunity Announcements (FOAs) may allow specific other types of post-submission materials to facilitate the goals of the program. Such stipulations must be specified in the FOA in the NIH Guide for Grants and Contracts (The Guide).
Activity Codes Page Limit for Post-Submission Materials Acceptable Post-Submission Materials
· U54 with Kirschstein-NRSA training or institutional career development activities 3 printed pages · Updated information and data on:
· applicant pool
· appointments and/or achievements
· Updated faculty research support
· Submission via email of post-submission materials as a PDF attachment is strongly encouraged, whether the original application was submitted on paper or through Grants.gov. NIH recommends producing the documents electronically using text or word-processing software and then converting the documents to PDF. This will allow the text to be searched electronically (i.e., do not scan files that have text as an image, scan as text file only).
· The SRO is responsible for uploading acceptable materials into the official electronic grant file maintained in the eRA Commons. The PD/PI can check his/her application via the Commons to see these materials in the section titled “Additions for Review”. This allows the information to be available to reviewers in a secure manner.