Office of Research and Project Administration
NIH has amended the policy on the submission of additional material prior to initial peer review. Any communication of such materials to NIH must include the specific concurrence of your ORPA Research Administrator. In practical terms, this means that your ORPA RA should send the materials directly to the NIH Scientific Review Officer (SRO). Alternatively, your ORPA Research Administrator may send their concurrence to the PI who can then forward the materials and concurrence to NIH.
Note that a communication from the PI only or with a “cc” to the Authorized Organizational Representative (i.e. ORPA Research Administrator) will not be accepted by NIH.
Further details are provided below in NOT-OD-10-070 or at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-070.html
Please contact your ORPA Research Administrator with any questions.
Donna Beyea - x5-8037
Anne Corriveau – x3-2137
Gayle Elledge - x 5-1502
Brenda Kavanaugh - x5-1504
Tammie Martin - x3-3960
Jane Tolbert - x5-4210
Cheryl Williams - x5-1503
Amended NIH Policy on Submission of Late Grant Application Materials Prior to Initial Peer Review
Notice Number: NOT-OD-10-070
This Notice amends NIH Policy on Submission of Additional Grant Application Materials (NOT-OD-08-082). Specifically, shorter page limits in light of the NIH Enhancing Peer Review Initiative are implemented, and clarification of the requirement that additional materials must provide evidence of the concurrence of the Authorized Organizational Representative (AOR) is provided.
Page Limits of Supplemental Information
Authorized Organizational Representative (AOR) Concurrence
The content of late materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials. However, the communication to the SRO must include the concurrence of the Authorized Organizational Representative (AOR) of the applicant institution; either the AOR should send the materials directly to the SRO, or the AOR may send their concurrence to the PD/PI who forwards the materials and concurrence to the SRO. A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.
Best Practice Guidelines
The Best Practice Guidelines for Accepting Additional Grant Application Materials (MS Word - 62 KB) are amended in accord with this Notice. Note, however, that these amendments reflect current NIH Policy and as such are requirements.
For general inquiries concerning this policy contact:
Division of Grants Information