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Office of Research and Project Administration

NIH has amended the policy on the submission of additional material prior to initial peer review. Any communication of such materials to NIH must include the specific concurrence of your ORPA Research Administrator. In practical terms, this means that your ORPA RA should send the materials directly to the NIH Scientific Review Officer (SRO). Alternatively, your ORPA Research Administrator may send their concurrence to the PI who can then forward the materials and concurrence to NIH. 

Note that a communication from the PI only or with a “cc” to the Authorized Organizational Representative (i.e. ORPA Research Administrator) will not be accepted by NIH.

Further details are provided below in NOT-OD-10-070 or at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-070.html

Please contact your ORPA Research Administrator with any questions.

Donna Beyea - x5-8037

Anne Corriveau – x3-2137 

Gayle Elledge - x 5-1502

Brenda Kavanaugh - x5-1504

Tammie Martin - x3-3960

Jane Tolbert - x5-4210

Cheryl Williams - x5-1503

  

Amended NIH Policy on Submission of Late Grant Application Materials Prior to Initial Peer Review

Notice Number: NOT-OD-10-070

Related Notices

  • June 25, 2009 - (NOT-OD-08-082) NIH Policy on Submission of Additional Grant Application Materials

Key Dates
Release Date: March 19, 2010

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

This Notice amends NIH Policy on Submission of Additional Grant Application Materials (NOT-OD-08-082).  Specifically, shorter page limits in light of the NIH Enhancing Peer Review Initiative are implemented, and clarification of the requirement that additional materials must provide evidence of the concurrence of the Authorized Organizational Representative (AOR) is provided.

Page Limits of Supplemental Information

  • All additional materials must conform to NIH policy on font size, margins, and paper size as referenced in Part I.2.6 of the applicable application instructions.
  • NIH additional form pages such as budget, biographical sketches, and other required forms must follow NIH standards for required NIH form pages.
  • If additional material is not required on a form page, follow the page limits below:
    • If the Research Strategy section of the application is limited to 12 pages, additional materials must be limited to two printed pages.
    • If the Research Strategy section of the application is limited to fewer than 12 pages, additional materials must be limited to one printed pages.
    • If the Research Strategy section of the application is allowed greater than 12 pages, additional materials must be limited to three printed pages.
    • If the application has subprojects or cores, the page limits for additional materials follow the page limit of the Research Strategy of each subproject or core, as indicated above.

Authorized Organizational Representative (AOR) Concurrence

The content of late materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials.  However, the communication to the SRO must include the concurrence of the Authorized Organizational Representative (AOR) of the applicant institution; either the AOR should send the materials directly to the SRO, or the AOR may send their concurrence to the PD/PI who forwards the materials and concurrence to the SRO.  A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.

Best Practice Guidelines

The Best Practice Guidelines for Accepting Additional Grant Application Materials (MS Word - 62 KB) are amended in accord with this Notice.  Note, however, that these amendments reflect current NIH Policy and as such are requirements.

Inquiries

For general inquiries concerning this policy contact:

Division of Grants Information
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD 20892
E-mail: GrantsInfo@od.nih.gov

 

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Jane Tolbert
Senior Research Administrator
Office of Research & Project Administration
University of Rochester
503 Hylan Building
RC Box 270140
Rochester, NY 14627
Phone: 585-275-4210
Fax: 585-275-9492
Email: jtolbert@orpa.rochester.edu