Warner School faculty interested in applying for a grant should first familiarize themselves with the requirements. Additional requirements may exist for particular grants.

University of Rochester Requirements
The Office of Research and Project Administration (ORPA) is the University’s legal representative and official signatory in matters related to grants and sponsored research. No grant will be submitted until it has been reviewed by the ORPA staff person assigned to the Warner School. Note, particularly, that:

• ORPA will not review the application unless the current Proposal Sign-off form (download from ORPA forms) has been completed and signed by the PI, the department chair, and the dean. If other University departments have a substantive role in the project, their authorized representative must sign the form too.
• A current Conflict of Interest Disclosure (download from ORPA forms) must also be on file with the Warner School.
• All human subjects review board conditions have been met, as required by the University and by the funding source. Get the necessary forms from the Research Subjects Review Board Web site.

The ORPA Web site contains up-to-date information about the University’s required policies and procedures related to grants, and the administrative and programmatic responsibilities of Principal Investigators. The site also includes updated copies of University forms, grant preparation tips, and a variety of other helpful information.

The ORPA Manual also includes congressional district numbers, the University’s Employer Identification and DUNS numbers, and other details that are required on many applications.

Warner School Requirements
Principal investigators need the approval of their department heads and the dean in order to submit grant applications as faculty of the Warner School. The approval not only authorizes the permission to submit, it also authorizes the percent of effort the PI intends to contribute to the project if it is funded. Signatures that indicate the approval are required on the Proposal Sign-off discussed above.

Applications to foundations and corporations require advance approval from the University department assigned to that organization. The Warner School grant coordinator has access to that information, and can secure the necessary approval. PI’s should request it from the coordinator BEFORE starting to plan the proposal.

Unless prohibited by the funder or an exception is granted by the dean, the full allowable indirect cost rate must be included in the grant budget. See the ORPA Manual for detailed instructions about what budget items are included and excluded for calculating indirect costs.