Brooks Landing Business Center
910 Genesee Street, Suite 200
Rochester, NY 14611-3847
This unit is responsible for Endowment, Plant Accounting, Capital Equipment and Financial & Taxation Reporting. The unit is broken down into several responsibility centers - please use the chart below to find the person who can best assist you.
Assistant Controller, Karen Sodoma: (585) 275-6452
Financial Statements - The Financial Reporting and Analysis department (FR&A) prepares financial statements on a quarterly basis for both internal and external users. In addition, financial analysis schedules are prepared for each asset, liability, revenue, and expense line. At year-end (June 30), financial statement footnotes are prepared for the annual report.
Taxes- This sub-group of FR&A annually files IRS forms 990 (Return of Organization Exempt from Income Tax) and 990-T (Exempt Organization Business Tax Return). It is also responsible for filing several other forms, such as multi-state corporate tax returns, quarterly New York State sales tax returns, and annual foreign tax filings. Additionally, IRS W-9 forms (Request for Taxpayer Identification Number), multi-state sales tax exemption forms, and IRS 501(c) (3) exempt status certificates are filed.
Plant Accounting- This area oversees accounting for the University’s fixed assets, equipment, and long-term debt. This involves the issuance of equipment tags and submission of fixed asset reporting to various granting agencies. It also manages the University’s moveable equipment survey, grants access to the equipment module of the University’s space management database (URSpace), and trains administrators to use the URSpace module.
Endowment Accounting - The Endowment team manages accounting for all endowments, pledges, outright gifts, and split-interest agreements. Split-interest agreements consist primarily of gift annuities, charitable remainder unitrusts, charitable remainder annuity trusts, and life income agreements. Specific tasks of this division include submitting of relevant data for the annual NACUBO survey, filing the Segregated Gift Annuity Annual Statement with New York State, and reviewing annual Split-Interest Tax Returns that were previously prepared and filed by Northern Trust. It is also responsible for Fundriver transaction processing, system maintenance, training, and gift reporting.
Other Filings/Submissions - The FR&A department also prepares and distributes a variety of routine filings/surveys. This includes, but is not limited to: economic surveys for the U.S. Department of Commerce; annual finance section of Integrated Post-Secondary Educational Data System (IPEDS); finance sections of financial aid filings; and annual investor profiles for Moody’s and Standard & Poor’s.