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Cost Transfer Explanation Examples

1. Why was the cost originally charged to the account from which it is now being transferred?

Original Explanation Provided: 
Transfer #1: Is a transfer of lab supplies charged to the account in error.

Why this explanation is an Issue: 
This explanation does not adequately explain why the wrong account was charged and why/how the charge is appropriate to the account being debited, nor does it describe how the error occurred. The explanation should be expanded to better describe the reason the account being charged is appropriate and how the amount being transferred was determined.

Appropriate Explanation: 
Transfer #1: The lab supplies being transferred were purchased via PCard. The PCard transactions were not reviewed by the deadline, which caused the transactions to post to the default Pcard account, which is our departmental account. Going forward, the administrative assistant will review all PCard purchases and assign the correct account number, if applicable, to be charged before the deadline.

2. Why is this cost allowable and allocable to the proposed receiving account?

Original Explanation Provided: 
Transfer #1: These costs belong on this account.

Why this explanation is an Issue: 
This explanation does not adequately explain why the wrong account was charged and why/how the charge is appropriate to the account being debited, nor does it describe how the error occurred. The explanation should be expanded to better describe the reason the account being charged is appropriate and how the amount being transferred was determined.

Appropriate Explanation: 
Transfer #1: These lab supplies were ordered and used for John Smith’s lab. These are directly related to his work on the Proteomics Grant.