As the University's fiscal year end approaches for June 30, 2013, there are special timing considerations and actions required on your part in order to ensure that all financial transactions are recorded properly and in the current fiscal year.
Request for Payment(F-4), and Student Expense Report for University Business (F-34), AP Cost Transfer Forms and corrections must be received in Accounts Payable no later than Friday, June 14, 2013. Please send to Accounts Payable, RC Box 278958.
Employee Expense Reports (F-3) – must be received in Accounts Payable no later than Tuesday, June 25, 2013. Please send to Accounts Payable, RC Box 278958.
Journal Entry Corrections (AJE) – please submit on a cost transfer form with copy of ledger no later than Friday, June 14, 2013. Please send to General Accounting, RC Box 278958.
Payroll Reallocation Changes – Requests for payroll reallocation changes on Form 800 should be received no later than Friday, June 14, 2013. Please send your materials to Laura Bardossi, Box PERC.
NOTE: If you should have any questions or need further clarification regarding fiscal year end closing, please contact Pat Reed (5-6438). Questions concerning Request for Payments and Employee Expense Reports should be directed to Marta Herman (5-7880).
Questions concerning Payroll Reallocations should be directed to Laura Bardossi (5-7027).
Mileage Reimbursement Rate Update
The University is adjusting its mileage reimbursement rates to reflect the new IRS rates. Effective January 1, the business mileage reimbursement rate will be 56.0 cents per mile and the moving mileage reimbursement rate will be 23.5 cents per mile.
Finance has automated the paper RFP (F4) form so that departments can complete and submit it electronically from start to finish. Not only will this eliminate paper handling but eRFPs can also be processed for payment much quicker than paper RFPs. Optional training is available by registering for a session on the Finance Training Sessions site. To learn more about the benefits of eRFPs to departments and details of processing eRFPs, please review the eRFP Guide located on the Finance Forms site.