FINANCE DEPARTMENT
Fiscal Year-End Finance Announcements
As the University's fiscal year end approaches for June 30, 2009 there are special considerations and actions required on your part in order to ensure that all financial transactions are recorded properly and in the anticipated fiscal year. Due to the volume of activity and documents received at year end, it would be virtually impossible to ensure processing them all if they were all received on the last business day of the month. Therefore, your proactive and early involvement will help to mitigate uncertainties regarding charges to your accounts in the proper fiscal year. As an added measure of assurance, we urge you to review your FRS ledgers as they become available.
Request for Payment (F-4) and Employee Expense Report (F-3)—All Requests for Payment and Employee Expense forms that are anticipated to be charged in the current fiscal year must be received in Accounts Payable by no later than Friday, June 12, 2009. Please send to Accounts Payable, RC Box 278958.
Payroll Reallocation Changes—Requests for payroll reallocation changes on Form 800 should be received by no later than Friday, June 12, 2009. Please send your materials to Laura Bardossi, Box PERC.
NOTE: If you should have any questions or need for further clarification regarding fiscal year end closing, please contact Pat Reed (5-6438). Questions concerning Request for Payments and Employee Expense Reports should be directed to Marta Herman (5-7880). Questions concerning Payroll Reallocations should be directed to Laura Bardossi (5-7027).
Reminders
University fiscal policy mandates that all payment forms (i.e., Request for Payment (F-4), Employee Expense Reports (F-3), all payroll forms) require the authorization signature to be the requestor/payee’s immediate supervisor or the individual with FRS/ledger account responsibility. Please make sure that all signatures are legible (with printed name). Also please use the most up-to-date version of Finance forms available at http://www.rochester.edu/adminfinance/finance/finforms.htm.
Page updated 5/7/2009
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