Glossary

A-21 code A coding system that associates an expense or revenue with the appropriate facilities and administrative (F&A) rate.  A-21 is an abbreviation for Office of Management and Budget Circular A-21, Cost Principles for Educational Institutions.  This Circular contains federal guidelines that define allowable and unallowable costs for federal grants.
approve (Workday) An action performed by participants in a business process, with a defined responsibility in this type of event, that indicates they approve the proposed action. After approval, the business process proceeds to the next step.
Automatic Clearing House (ACH) A national network for processing large volumes of credit and debit transactions.
batch (FRS) An incoming set of data to FRS.
bi-directional translation An automated process that converts data expressed as an FRS chart of accounts to a Workday worktag set and vice versa. The process occurs via the financial data converter.
business plan (Workday) Functionality within Workday that supports budgets, forecasts, and plans. Used for budget checking and comparative reporting, such as comparing actual to plan reports.
business process A sequence of one or more tasks that accomplishes a desired business objective. Examples of business processes are hiring an employee or paying an invoice.
chart of accounts (COA) (FRS) The financial elements required for financial transactions. In the FRS system the elements consist of the ledger, the FRS account number, and the subcode.
COEUS A software package used to manage proposal and award information for sponsored programs. The Office of Research and Project Administration (ORPA) originally licensed COEUS from MIT in 1997.  Since then, COEUS has been customized to the University’s requirements and is sometimes called UR-COEUS.
Cognos A business intelligence software package used within the University Data Warehouse for data reporting purposes.  Cognos is the most heavily used reporting package offered by University Data Warehouse.  Cognos is licensed from IBM.
company (worktag) A worktag that identifies a unit within the University that produces a balanced set of financial statements and has a unique EIN (employer identification number).
cost center  (worktag) A worktag that identifies a unit within the University where a budget is assigned.  Cost centers may roll up into a cost center hierarchy.
cost center hierarchy  A group of cost centers in a tree structure within a controlling area that represent specific areas of cost incurrence from a controlling perspective.
cost sharing The portion of cost for a project or program that is not borne by the sponsor.  It is the University’s share of the cost of research.  Cost sharing occurs when a sponsor requires funds (or the University commits funds) beyond those awarded by the sponsoring agency to support a particular grant or contract.
custom report (Workday) A report that is designed and built by University staff using the Workday Report Writer. They can be created new or as a copy of another standard or custom report.
data mart A subset of the contents of a data warehouse that corresponds to a specific subject area or data domain.  The University data warehouse contains data marts for student and finance, among others.
division (UR) A managerial reporting unit within the University that is required to produce a balanced financial statement.
driver worktag A worktag that, when selected during a manual journal entry, automatically brings related worktags with it. Examples of driver worktags include grant, gift and project.
employer identification number (EIN) A 9-digit number assigned to a business entity by the Internal Revenue Service for identification and tax purposes.
enterprise interface builder (EIB) A software tool that provides easy-to-use graphical and guided interface to define integrations to and from Workday without requiring programming.  Business users can use EIB.
facilities and administrative cost rate (F&A rate) An indirect cost rate representing the ratio between the total indirect costs and benefiting direct costs, after excluding and or reclassifying unallowable costs, and extraordinary or distorting expenditures. It is a mechanism for determining fairly and conveniently what proportions of departmental administration costs each program should bear.  This term is commonly used in higher education for indirect cost rate.
FAMIS A commercial database software system that manages the University’s facilities life cycle.  The life cycle includes real estate acquisition, project management, operations, maintenance, facilities management, asset management, inventory control and space management.
Financial Data Converter (FDC) A tool that converts files and their content from FRS chart of accounts format to Workday’s financial data model, and vice versa.  The architecture is service oriented, providing two main modules and five support modules through web services.
financial data model (FDM) (Workday) A collection of worktags, showing classifications and sub-classifications, that are affected by the financial transactions of the University.  The financial data model serves as the chart of accounts for Workday.
Financial Records System (FRS) The current software package deployed by the University for financial accounting and record-keeping.
fund (worktag) A worktag that identifies a group of Workday ledger accounts that have the same source of funding.  In Workday each fund will produce a balanced financial statement.
gift (worktag) A worktag that identifies an asset given to the University with no expectation of pay back.  Examples of gifts include endowments, annuities, life income, and cash donations. Gifts may roll up into a gift hierarchy.
grant (worktag) A worktag that identifies an award received for a specific research purpose or activity.  A deliverable must be provided in response to the award, which commonly takes the form of published research.  Grants may roll up into a grant hierarchy.
HRMS Abbreviation for Human Resources Management System.
integration (Workday) The process of creating a data feed to or from Workday into another system.
OASIS An abbreviation for Office of Advancement Strategic Information System.
project (worktag) A worktag that identifies an event or activity that is important enough that the University wants to track all financial data related to it.  A project usually has a discrete start and end date, and may cut across multiple administrative units or cost centers.
related worktags A group of worktags that automatically accompany a driver worktag when a driver worktag is selected during manual journal entry.  Sometimes called inherited worktags.
Report Writer (Workday) A section within Workday where workers can select, create, or modify reports.
revenue category (worktag)  A worktag that provides additional detail, for revenue, to a ledger account worktag.  The detail in a revenue category worktag may or may not be required in financial reporting. It is invaluable for detailed analysis of revenue.
roles (Workday) An individual or a group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.
spend category (worktag) A worktag that provides additional detail, for an expense, to a ledger account worktag.  The detail in a spend category worktag may or may not be required in financial reporting. It is invaluable for detailed spend analysis.  For example a spend category worktag of “meals” or “airfare” provides more detail to a “travel” ledger account worktag.  For reporting purposes, “travel” might be sufficient. A cost center may find “meals” and “airfare” useful.
supplier (Workday) An entity separate from the University that provides goods or services to the University.  FRS uses the term vendor instead of supplier.
UR Space A database that inventories all buildings, floors and rooms owned by the University.  It does not include leased space.
workfeed (Workday) A worklet modeled on the idea of an activity stream (like activity streams in Facebook and Twitter and many other modern applications). The Workfeed presents an actionable view of content items of interest to the user, arranged chronologically. The Workfeed should be configured as a required worklet on the My Workday 2.0 landing page.
worktag A named attribute assigned to events and objects to indicate their business purpose.