Accounts Payable SIG

All Account Payable SIG meetings will be archived in this portion of the site.  If you have any specific questions, concerns, or topics of conversation please be sure to contact a member of the AP Implementation team.

AP SIG Doc Recap and Journal Sources 09-09-14 BW
AP SIG Doc Recap and Journal Sources 09-09-14 Color
This AP SIG meeting will provide a demo on some AP related transactions, but will start with a Project Update on Conversions, Testing and Training.  After, there will be a recap of Documentation processes from last meeting.  Finally, Journal Source information will be discussed – how to locate it in UR Financials and who to contact for more information.

AP SIG Documentation_07-24-14 BW
AP SIG Documentation_07-24-14 Color
The focus of this meeting will be a discussion on Documentation with examples of Transaction Types, Forms update, Future Topics and Key Dates.  A project update will be given at the beginning of the meeting.

AP SIG Configuration_06-26-14 BW
AP SIG Configuration_06-26-14 Color
This presentation includes a Project Update, Configuration Status and the Settlement Process in UR Financials/Workday.

AP SIG Update_5-22-14 BW
AP SIG Update_5-22-14 Color

This presentation includes a Project Updates as well as an overview of the UR Financials (Workday) Reporting strategy.

AP SIG Process Details_03-27-14 BW
AP SIG Process Details_03-27-14 Color
This month’s SIG meeting discussed Accounts Payable processing details.  This included how to get invoices to AP, Account Payable and Settlement processes and how you can monitor them and where to find your supporting documentation.

AP SIG Supplier and Banking Updates_01-23-14
AP SIG_Supplier Banking and Project Updates_12-05-13
The AP team provided a status update on the UR Financials Project, Training strategy as well as discussed key process changes with Supplier Invoices and Banking with regard to Workday.  Frequently asked questions were addressed in addition to a review of key dates and next steps.

AP SIG_Department Initiation Pilot Details_10-17-13
The AP team provided a status update on the UR Financials Project, reviewed SIG member responsibilities and discussed the pilot departments in more detail.  New Workday terminology was presented with some technical details around invoice statuses.  The next meeting will provide a general overview of what financial data integrations are, why they are important and the impact on AP.

AP SIG_Ad Hoc Payment Info_09-26-13
AP team lead, Marta Herman, provided an in depth discussion over the differences of Ad Hoc Payments and Supplier Invoices in Workday. She also discussed the status of the project, potential U of R Form Revisions, and SIG member responsibilities. A few minutes at the end of the meeting was reserved for Q & A.

AP SIG_Finding Invoices and Payment_09-05-13
The AP team will be covering how to look up invoices and payments within Workday. They will also be reviewing the Workday definitions of invoice and payment as well as going through some invoice examples. A project update will be given at the beginning of the meeting.

AP SIG_Invoice Processing_08-15-13
This SIG meeting is to provide a view of the AP Supplier Invoice initiation and approval workflow capability in the Workday application. There is an emphasis on how PMM transaction data will by integrated (passed) to Workday and how Workday will handle processing invoices outside of PMM (e.g. RFP Processing).

AP SIG_Approved Policy Changes_06-13-2013
The AP team went through Finance Advisory Committee approved AP policy changes and existing policy clarification. Workday Project Implementation Team approved changes to University AP policy were also discussed. The AP team gave a brief status update on the project’s progress. Some Policies Discussed: payment timing, and departmental documentation retention

AP SIG_Approved Policy Changes_05-30-13
The AP team went through Finance Advisory Committee approved AP policy changes as well as Workday Project Implementation Team approved changes to University AP policy. As usual, the AP team gave a brief status update on the project’s progress. Some Policies Discussed: central receipt of supplier invoices, purchasing supplier debarment/verification, department initiation in Workday pilot strategy, increase usage of purchase orders when appropriate, PCard expense posting, and automated ACH payments

AP SIG_Supplier Invoice Business Process_05-03-13
This presentation’s focus was on the supplier invoice business process. The implementation team went through a sample business process for a supplier invoice and department specific needs were expressed by SIG members. The AP team also gave a brief status update on the project’s progress.

AP SIG_Level Set Presentation_04-11-13
This presentation briefly explained what Workday is, why it is important the University replaces our current system (FRS) with Workday, what the main goals of the implementation are, an introduction of the AP implementation team, and the responsibilities of AP SIG members. The AP team also gave a brief status update on the project’s progress.