UR Financials Reports Utilizing Ledger Account – Now Operational

The Ledger Account issues experienced yesterday in UR Financials Production system has been RESOLVED.
Users can now successfully filter and run the following reports listed below. 

Affected reports with prompt issue (may not be limited to):

  1. FAO Budgetary Balance Summary – Monthly Ledger URF0945
  2. FAO Budgetary Balance Summary – Monthly Ledger (NCL) URF0902
  3. FAO Budgetary Balance Summary – Monthly Ledger Printable URF0940
  4. FAO Budgetary Balance Summary – Monthly Ledger Printable (NCL) URF0941
  5. FAO Summary of Funds URF0964
  6. FAO Summary of Funds (NCL) URF0965
  7. FAO Summary of Funds (NCL) URF0965B

Affected reports with behind-the-scenes filtering:

  1. Award Line Summary of Funds (NCL) URF0983
  2. All Project LTD reports.

Please contact us with any questions.

 

 

 

UR Financials Planned Outage tonight at 11:00 PM EST

The UR Financials systems (Sandbox and Production) will be unavailable this evening, June 29th, at 11:00 PM while fixes are being applied by Workday.  Service should be back online at 2:00AM on June 30th.

As a precautionary measure, system monitoring will take place to verify overnight integration have not been impacted.

 

User Alert: UR Financials Reports Utilizing Ledger Account – Currently Nonoperational

The Ledger Account object is not working presently in certain UR Financials scenarios listed below. 

Scenarios include:

  • Filtering Reports – “No Items” will show when searching for Ledger Accounts in the Ledger Account (Exclude prompt). See a partial list of impacted reports below.
  • Running Reports – User receives the error “The entered information does not meet the restrictions defined for this field (Ledger Account for CRF)” when running a report that filters on ledger account behind the scenes.

ledger account error msg 062915

Affected reports with prompt include, but may not be limited to:

  1. FAO Budgetary Balance Summary – Monthly Ledger URF0945
  2. FAO Budgetary Balance Summary – Monthly Ledger (NCL) URF0902
  3. FAO Budgetary Balance Summary – Monthly Ledger Printable URF0940
  4. FAO Budgetary Balance Summary – Monthly Ledger Printable (NCL) URF0941
  5. FAO Summary of Funds URF0964
  6. FAO Summary of Funds (NCL) URF0965
  7. FAO Summary of Funds (NCL) URF0965B

Affected reports with behind-the-scenes filtering but not prompt:

  1. Award Line Summary of Funds (NCL) URF0983
  2. All Project LTD reports

A Workday case has been opened to resolve this issue.  They have estimated this to be resolved by July 4th.  Once this defect is resolved, it will be announced on the UR Financials site and emailed to users.


Please note: The Spend Category (Exclude) filter is operational and is listed on the monthly ledger reports.  This can be used to remove allocations from your report results.

To view your monthly ledgers, with allocations removed, follow these simple steps:

  1. Locate your monthly ledger report in UR Financials
  2. Select your required prompts, as normal
  3. In the Spend Category (Exclude) prompt, select all the spend category allocations to remove from the report results
    1. Click the prompt icon for Spend Category (Exclude)
    2. Type allocationsin the prompt search window
    3. To quickly select all allocations listed, scroll to the bottom of the list, then hold the SHIFT key and left-click on the last value
      exclude allocations
  4. Run report

A follow-up message will be posted when this issue is resolved.  In the interim, if you have any questions on this issue, please contact us.

 

 

 

2015 Fiscal Year-End Finance Announcements

There has been an update to the 2015 Fiscal Year-End Finance Schedule.  Please see change highlighted inline below.
______________________________________________________

As the University’s fiscal year end approaches for June 30, 2015, there are special timing considerations and actions required on your part in order to ensure that all financial transactions are recorded properly and in the current fiscal year.

FORMS:

Request for Payment (F-4) and Student Expense Report for University Business (F-34) must be received in Accounts Payable no later than 4PM on Friday, June 12, 2015. Please send to Accounts Payable, RC Box 278958.

Payroll Reallocation Changes – Requests for payroll reallocation changes on Form 800 should be received no later than 4PM on Friday, June 12, 2015. Please send your materials to Laura Bardossi, Box PERC.

Employee Expense Reports (F-3) – must be received in Accounts Payable no later than 4PM on Tuesday, June 23, 2015. Please send to Accounts Payable, RC Box 278958.

All journal entry forms and 312 requisitions (non-purchasing) due in divisional office / central finance by 4PM on Wednesday, July 1, 2015

REPORTS:

Preliminary reports available on the morning of Thursday, July 9, 2015

Final reports available at 12:00 noon on Wednesday, July 15, 2015

NOTE: If you should have any questions, or need further clarification:

  • Fiscal year end closing, please contact Karen Lombard-Bryce (5-8350).
  • Request for Payments & Employee Expense Reports, please contact Marta Herman (5-7880).
  • Payroll Reallocations should be directed to Laura Bardossi (5-7027).

UR Financials Live for Certified Users

Provided is a list of Certified Users as of June 30, 2015 11:42 AM.  After achieving certification, access to UR Financials should be provided 1-2 business days later.

Certified users have completed the following:

  1. Have a Workday Access Form submitted and approved
  2. Completed all necessary training
    1. This includes the Introduction to UR Financials eLearning  in Blackboard
    2. AND the Non Company Level Reporting class for non company level users.
  3. Passed all necessary training assessments in Blackboard
    1. This includes the Introduction to UR Financials eLearning assessment
    2. AND the Non Company Level Reporting test for non company level users.

If you have any questions, please contact your local Project Champion.

Financial Data Model Crosswalks updated

The following three (4) crosswalks have been updated on the Tools page as of June 9th.

  • FRS Account to UR Financials FAO Crosswalk
  • FRS Subcode to Workday Worktags Crosswalk 
  • UR Financials Ledger Accounts, Spend & Revenue Category Listing 
  • FRS Department to Workday Cost Center Crosswalk

These crosswalks are used for FAO, Worktag, Ledger Accounts and Spend / Revenue Category reference. Each have their own guidance and disclaimers as noted on the Tools page.

User Group Meeting Today

Please join us for the first UR Financials User Group meeting – held today, May 20th.
We will kick off the meeting with an update on accomplishments post go live, followed by a discussion on Reporting Workshops and UR Financials Communications. Also highlighted will be a review of Workday enhancements to come.

Please review the presentation materials prior to the session.

For those partaking in this meeting via WebExclick here and enter your name and e-mail if prompted. The meeting password is: Workday24

Conference call info is included below:
Dial in: 1-888-330-3581Access Code: 6534022

There are still open seats left! Please sign up for an option of your choice.

Sign up for Inaugural User Group Meeting

Please join us for the first UR Financials User Group meeting.  This group has been created to inform, discuss, and share UR Financials practice with one another for continued learning and support.  May’s meeting will focus on UR Financials Communications and Reporting.

Please, sign-up here to participate in person, or remotely on:
May 20th from 1:30 – 2:30 PM. (This group meets once a month)

For those partaking in the meeting via WebEx – click hereand enter your name and e-mail if prompted.
The meeting password is: Workday24
Conference call info is included below:
Dial in: 1-888-330-3581Access Code: 6534022

Meeting agenda is posted below:

  • Project Announcement and Accomplishments
  • Reporting Workshops
  • UR Financials Communications
    • Newsletter
    • Financial Close Notifications
  • UR Financials Functionality Enhancements
  • Upcoming Events

Presentation materials will be accessible through this link.

Inbox viewing in Workday: Full view upon selection

Your Workday Inbox viewing has slightly changed.  No longer will an arrow be used to select and view your entire message.

inbox wd24

Now your message will automatically appear to the right of the screen once selected from your Inbox.

  1. To expand the message view, select the Full screen Viewing Mode icon (double headed arrow) next to the gear Actions icon Inbox expand
  2. Select the icon once more (toggle) to return the message size to its original size

For more tips, please visit the Tips and Tricks section of the UR Financials Newsletter emailed to users every Friday.

 

My Workday 2.0 includes Grant Management Dashboard: Worklets 5 or less

Worklets on the My Workday 2.0 home page allows for quick access to your favorite links.  The My Workday 2.0 home page has undergone some recent changes listed below:

  1. Only allows up to five (5) Worklets to show at one time for all users
  2. Now automatically includes the Grant Management Dashboard for Grant users

worklets wd24

If more than 5 Worklets are configured on the My Workday 2.0 page, please prioritize the Worklets selected to only show the five needed. If you have more than five listed, the remaining Worklets will not appear.
To do this, Configure Worklets  to modify the type and order as you would like them to appear on your My Workday 2.0 page. This includes the Grant Management Dashboard that has been automatically provided to all Grant users now in Worklet form.

January 2015 Financial Close – Reporting Now Available

The financial close for January, 2015 in UR Financials (Workday) is now final.  You can now run your monthly ledgers and other reports.

We will be reviewing the new Reporting worklet and be available to answer your questions at upcoming User Call In sessions and Reporting Workshops.   Please sign up on the website if you plan on attending.

Introducing the New Reporting Worklet

Based on user feedback, we have introduced a new Reporting Worklet that contains links to frequently used reports.  This worklet will appear automatically on your Home page.  Additional details will be communicated on the UR Financials website prior to Monday’s release.  We will also be reviewing the worklet at upcoming User Call In sessions and Reporting Workshops.   Please sign up on the website if you plan on attending.

Questions, please send an email using the Contact Us link on the website.   Thanks.

January 2015 Financial Close Schedule Update

As previously announced, the financial close for January, 2015 in UR Financials (Workday) is currently scheduled to be complete by the morning of Tuesday, February 10th.   Until then, we will be running summary reports to validate the results and verify that all interfaces and transactions posted as expected.

Communication will be sent out Tuesday morning announcing that the system is available for running January reports.  If the schedule changes for any unforeseen reason, we will send out communications to notify you.

Questions, please send an email using the Contact Us link on the website.  Thanks.

Updated Crosswalks Available

Several Crosswalks have been updated and are listed below.

When using these tools, you will see that some FRS subcodes have been consolidated under one Spend or Revenue Category. In addition, you will find new Spend and Revenue Categories that don’t currently exist in FRS as subcodes. This is by design as we move to the new Chart of Accounts in UR Financials.

Use the FDC and these Tools: FRS Subcode to Workday Worktags Crosswalk in conjunction with the updated UR Financials Ledger Accounts, Spend & Revenue Category Listing

  • FRS Department to Workday Cost Center Crosswalk
  • FRS Account to UR Financials FAO Crosswalk
  • UR Financials Ledger Accounts, Spend & Revenue Category Listing
  • FRS Subcode to Workday Worktags Crosswalk

FRS Subcode to Workday Worktags Crosswalk — UPDATED

Back in September we replaced the structure of this existing spreadsheet with a new layout. This crosswalk spreadsheet now has two tabs to represent Integrations that flow through Workday (January 1, 2015) and the Converted Balances that we are migrating to Workday (July 1 – December 31 2014). Note that each tab includes both SL & GL subcodes. Utilize filtering to perform searches.

Converted Data will be translated from FRS to Workday terms using the “Balance Conversions” tab for July 1 thru Dec 31 2014 balances. Starting in January 1, 2015, all transactions will use the “Integrations” tab for the second half of FY2015 and ongoing. The major differences with these two tabs are how Property, Plant & Equipment are handled.

Visit the Tools page and scroll down to the FRS Subcode to Workday Worktags Crosswalk section to access this crosswalk. Once opened, use this spreadsheet to look up favorite FRS subcodes to determine the corresponding Workday Spend Category, Revenue Category and Ledger account. As additional subcodes are added to FRS, the UR Financials project team will update the cross reference to reflect these changes.

Data represented from Cognos as of November 7, 2014 (FY2014 and FY2015 with New subcode description or attribute change)

Some FRS subcodes have been consolidated under one Spend or Revenue Category. There are also new Spend and Revenue Categories that don’t currently exist in FRS as subcodes. This is by design as we move to the new Chart of Accounts in UR Financials.