Financial Statement Report Survey

Tell us how frequently you use financial statement reports within UR Financials.
[Reports listed below]

If you are a Daily or Weekly user, please provide your status and contact information to the UR Financials Reporting Team for follow up.

UR Financials Reporting Poll

How frequently do you use Workday’s Financial Statement functionality? *


Please rate how frequently you use each Financial Statement Definition. *

Show me the results


Financial Statement Definitions:

000 – Balance Sheet

  1. Balance Sheet – Natural Ledger Summaries (CD887)
  2. Consolidated Balance Sheet (CD886)

000 – Statement of Activities

  1. Ledger Account Activity (CD888)
  2. Ledger Expense and Revenue Account Activity with Non-Operating Activities (CD821)
  3. Statement of Activities – Basic (CD889)
  4. Statement of Activities – Consolidated Functional Classification (CD383)
  5. Statement of Activities – Consolidated Functional Classification with Transfer and Other NACUBO Code (CD890)
  6. Statement of Activities – Consolidated Natural Classification (CD382)

000 – Trial Balance

  1. Ledger Account Balances (Trial Balance View) (CD832)
  2. Ledger Account Balances (Trial Balance View – with headers) (CD836)

2016 Fiscal Year-End Finance Announcements

Thank you for your continued support, patience, and cooperation working with the new UR Financials system.  We appreciate your continuous efforts assisting the central finance team to complete monthly close procedures throughout the fiscal year.  We will continue to support you to the best of our ability as we approach one of our busiest times of the year.

In preparation for fiscal year end close for June 30, 2016, there are special timing considerations and actions required on your part in order to ensure that all financial transactions are recorded properly and in the current fiscal year.  The fiscal year end close schedule is attached and important deadlines are noted below.  For further information, please visit either the Finance website or the FY2016 Fiscal Year End Close Schedule.

Request for Payment (F-4) and Student Expense Report for University Business (F-34) must be received in Accounts Payable no later than 4PM on Friday, June 10, 2016. Please send to Accounts Payable, RC Box 278958.

Payroll Reallocation Changes – Requests for payroll reallocation changes on Form 800 should be received no later than 4PM on Wednesday, June 15, 2016. Please send your materials to Laura Bardossi, Box PERC.

Employee Expense Reports (F-3) – must be received in Accounts Payable no later than 4PM on Tuesday, June 28, 2016. Please send to Accounts Payable, RC Box 278958.

All journal entry forms and 312 requisitions (non-purchasing) must be received by central finance by 4PM on Friday, July 1, 2016

Preliminary reports available on the morning of Friday, July 8 2016

Final reports available on the morning of Wednesday, July 13, 2016


UR Financials to Modify Its Look Today, March 14th

UR Financials will undergo some cosmetic and functional changes to the Home page, Reporting and Announcements. Changes are listed below in detail.

Home Page

UR Financials can now be branded with University of Rochester imagery. Below details how the home page will be customized in three different ways:

banner1.       The top center of the Home page will no longer show the Workday image, but will now show the University of Rochester logo.

2.       Below the UR logo, University images will appear that will periodically change. UR Financials Announcements will also appear in this area.

3.       The Home Button previously to the left of the Search bar will show the Workday “W” logo and performs the same function.


Grid (column) personalization will now be an option on most reports. This feature provides users the ability to visually modify columns shown in report results. Note: All columns will be visible in a grid by default.
Changing columns will not impact data as this is just a visual change and only seen by the user.

before grid

The Show/Hide Columns icon is located in the upper right of the report result grid.

1.       Select the icon to view a drop-down list of all report column titles.


2.       Check only the columns desired to appear on the report.

3.       Select the Done button to save and see changes made. A quick message will appear stating “Changes have been saved” under the U of R logo.  These changes will persist and show the next time the report is run.

Tip: The icon turns light blue when selections have been made

4.       Return to the Show/Hide Columns icon (now blue) to make further changes

after grid

Note: This feature is not available on all reports


Announcements will become more interactive and will now be able to link to items such as; reports, external links and tasks. After March 14th, when viewing announcements in the UR Financials system, select the announcement for further viewing of information or possible links.

Additional Changes for March 14th

Read more about changes to the FAO attribute location
Read more on new layout options for Awards (Grant Analysts)

If you have questions please email


Security Audit Forms Due on Monday

The UR Financials Security Audit process is wrapping up.  All applicable documents are due by Monday February 29th, otherwise access will be turned off until received.

Ensure your access remains active by sending in your documents today.

Read more for instruction on how to complete this process.

If you have questions please email

UR Financials Conducts its Annual Security Audit

It’s time for our annual security verification process for all UR Financials users. Over the past year, employees may have transferred, or left the University without updating their security. This initiative is to validate security for accuracy and completeness within the system. This annual security audit is required for all current Workday users.

User accounts needing adjustment will require the completion of a Workday Security (Access) Form  to document changes needed.

All users should complete the steps below with a signed security verification form returned no later than February 29th.

To begin, complete the following steps:

  1. Run the View My Role Assignments report within the UR Financials system.
    view my role
  2. Once this report is run, select the Print button in the lower left corner of the screen to print this Role Audit report. This will automatically print as a PDF type form with approval lines for manager signature.Tip: This PDF report will also be saved to the Workday W: drive and can be retrieved there.
    role audit form
  3. Review the Organization Type, Organization and Roles Name assigned for appropriateness and accuracy.
  4. If security listed is correct, sign and date, then obtain manager approval. Follow instructions listed at bottom of the Role Audit report for submission. Skip to step 6.
  5. If a correction is needed, check the I need to add or remove access” check box on the Role Audit report then, complete a UR Financials Workday Access Form to document changes needed and gain all approvals necessary on that form.

Use this short list of Role definitions list below to determine if you have requested the correct role for access. Linked here is a complete list of roles and definitions.

role types

6.  Send form and/or report to:
UR Financials Security Attn: Traci Slingerland College Town
44 Celebration Drive
Box 278966 

Email a scanned copy to

Note: For Role Audit reports with no corrections send the Role Audit report only.  For Role Audit reports that need corrections send both the Role Audit report and UR Financials Security form.

Remember, all users should have signed UR Financials user security verification forms by Monday, February 29th.

If you have questions please email

User Alert: Some Reports Not Working in Internet Explorer Browser

Over the weekend, it was discovered that many reports in UR Financials are not working when using the Internet Explorer browser.  We have reported the issue to Workday and will communicate when there is a fix to this problem.

Until then, please use the Chrome or Firefox browser.   All reports do work correctly using either of these two browsers at this time.

How to View Supplier Invoices from a Report Run in Chrome or Firefox

1.      When viewing Supplier Invoice reports (i.e. URF0992), run your report in Chrome or Firefox, then select any supplier invoice transaction that has a green or purple flag.

supplier invoice with flag

2.      The View Supplier Invoice screen will display.  Here, highlight and right click to copy the Document link URL address, Copy URL.

copy URL

3.      Next, open the Internet Explorer (IE) browser and paste this address into the IE address bar for viewing.  Remember, OnBase only works in the Internet Explorer browser.

IE address bar

4.      Log into OnBase to view the Supplier Invoice.

If you have questions, Contact Us, or your Help Desk:
UnivIT: (585) 275-2000 or email:
URMC: (585) 275-3200 or email: HelpDesk_ISD@urmc.

Grants: Object Class Code Updated

Based on feedback received from Research Administrators, the Object Class code configuration has been updated for Grants. Object Classes were previously sorted in alphabetical order and will now sort in an order requested by these individuals. For example: Salaries, Graduate Students, Fringe Benefits, Supplies, Travel, etc.

These updates can be seen in reports such as:

  • Award Budgetary Balance Summary Printable (NCL) URF0987
  • Award Budgetary Balance Summary Printable URF0986
  • Monthly Transactions Printable – Grant URF0942G
  • Monthly Transactions Printable – Grant (NCL) URF0943G
  • Customer Invoices

Object Class

Additional reports will be updated based on this feedback. These will be announced as changes are made.

For questions on this, Contact Us.

Genius Bar: Month-End Reporting Help

UR Financials team has established a Genius Bar for users to walk in and present UR Financials reporting questions to the experts.  This has been created to support month end close reporting activities.  Sign up is required, prior to attending.

DATE: 09/10/2015 ( Thu 3:00PM – 5:00PM EDT )

LOCATION: College Town 3102 Training Room, Third floor (map below)

Seating is limited to 20 with questions being answered in the order of this sign up list.  Each user will be limited to 15 minutes so that we can attend to everyone that signs up.  To help us better prepare, please type in your question(s) within the My Comments section that appears when signing up.

A map to this College Town location can be found on the sign up page, guiding drivers to the FREE 2-hour College Town Parking area.


Sign Up for August’s User Group Meeting

Sign up for this month’s UR Financials User Group meeting.
August’s meeting will begin with announcements, followed by updates on Reporting Workshop results, Training strategy and Workday 25 new user interface. Spotlight topic will be on Accounts Payable.

There are still open seats left! Please sign up for an option of your choice:

Meeting date/time:
August 19th
from 1:30 – 2:30 PM.


  • In person participation
    Medical Center:  School of Nursing, Loretta C. Ford Education Wing, 1W502 Classroom
    (directions – at bottom of linked page)
  • Remote participation
    participants click hereand enter your name and e-mail if prompted.
    Meeting password is: Workday24

Conference call information:
Dial in: 1-888-330-3581Access Code: 6534022

Presentation materials will be posted on Resource>User Group page.

Join Us – User Group Meeting on August 19th

Please join us for this month’s UR Financials User Group meeting.
This group has been created to inform, discuss, and share UR Financials practice with one another for continued learning and support.  August’s meeting will begin with announcements, followed by updates on Reporting Workshop results, Training strategy and Workday 25 new user interface. Spotlight topic will be on Accounts Payable.

Meeting date/time:
August 19th from 1:30 – 2:30 PM.
Sign-up to participate in person, or remotely.


  • In person participation
    Medical Center:  School of Nursing, Loretta C. Ford Education Wing, 1W502 Classroom
    (directions – at bottom of linked page)
  • Remote participation
    participants click hereand enter your name and e-mail if prompted.
    Meeting password is: Workday24

Conference call information:
Dial in: 1-888-330-3581Access Code: 6534022

Meeting agenda is posted below:

  • Project Announcement and Accomplishments
  • Reporting Workshop Summary
  • Training Strategy
  • UR Financials Functionality Enhancements
  • Accounts Payable
  • Upcoming Events

Presentation materials will be accessible through this link.

Financial Data Model Crosswalks updated

The following three (3) crosswalks and job aid listing has been updated on the Tools page as of July 23, 2015.

  • FRS Department to Workday Cost Center Crosswalk
  • FRS Account to UR Financials FAO Crosswalk
  • UR Financials Ledger Accounts, Spend & Revenue Category Listing (JOB-AID)
  • FRS Subcode to Workday Worktags Crosswalk

These crosswalks are used for FAO, Worktag, Ledger Accounts and Spend / Revenue Category reference. Each have their own guidance and disclaimers as noted on the Tools page.

End of Fiscal Year and Reporting

Today is the first day of our Fiscal Year. Please note that UR Financials reports that default to the current fiscal year will now show FY2016. 
end of year FY change 

Remember:  If you need to run reports for the previous fiscal year, type in FY2015 in the Year prompt field.