Spend and Revenue Category Definitions
This definition list is a living document and requires collaboration to maintain. Use this to view current Spend and Revenue Category Definitions (Excel). This spreadsheet contains 3 tabs; Request to Add/Change, View Spend Categories and View Revenue Categories.
Updated as of August 18th, 2015
Please provide known definitions to:
Email Subject: COA Definitions
FRS Department to Workday Cost Center Crosswalk
This crosswalk shows the Cost Centers mapped to each FRS Department. In Workday, Cost Centers are not directly attached to companies (divisions) and can be aligned to multiple companies. FAOs are attached to both the Cost Center and Company using worktags. As of September 1, 2015 date and use the attached file.
FRS Account to UR Financials FAO Crosswalk
The cross reference between FRS accounts and Financial Activity Objects (FAOs) is available for use. The excel spreadsheet allows users to look up their FRS accounts and determine the corresponding Workday Grant, Project, Operating Program, Gift, Loan Program, or Debt Service FAO. As additional accounts are added, the UR Financials project team will update the cross reference to reflect the changes.
FRS and FAO Accounts as of September 1, 2015 — Does not include Net Investment in Plant (NIP) FRS accounts.
Some FRS accounts have been consolidated under one Financial Activity Object (FAO). This is by design as we move to the new Chart of Accounts in Workday.
UR Financials Ledger Accounts, Spend & Revenue Category Listing
A job aid is available that shows ledger accounts and their associated spend or revenue categories, if applicable. This excel spreadsheet allows users to look up ledger accounts and categories based on the nature of the transaction. As additional ledger accounts and categories are created, the UR Financials project team will update this job aid to reflect those changes.
Data represented from Workday as of September 1, 2015.
FRS Subcode to Workday Worktags Crosswalk
This crosswalk spreadsheet has two tabs to represent Integrations that flow through Workday (January 1, 2015) and the Converted Balances that are migrated to Workday (July 1 – December 31 2014). Each tab includes both SL & GL subcodes. Utilize filtering to perform searches.
Converted Data will be translated from FRS to Workday terms using the “Balance Conversions” tab for July 1 thru Dec 31 2014 balances. Starting in January 1, 2015, all transactions will use the “Integrations” tab for the second half of FY2015 and ongoing. The major differences with these two tabs are how Property, Plant & Equipment are handled.
This excel spreadsheet allows users to look up their favorite FRS subcodes and determine the corresponding Workday Spend Category, Revenue Category and Ledger account. As additional subcodes are added to FRS, the UR Financials project team will update the cross reference to reflect these changes.
Data represented as of September 1, 2015 (FY2014 and FY2015 with New subcode description or attribute change).
Some FRS subcodes have been consolidated under one Spend or Revenue Category. There are also new Spend and Revenue Categories that don’t currently exist in FRS as subcodes. This is by design as we move to the new Chart of Accounts in UR Financials.
Enterprise Interface Builder (EIB)
If you have taken the Journal Processing class, you are familiar with Workday’s EIB Tool. This tool will only work for certain roles designated to use it. Please remember to look back here often as the EIB will be updated at least twice for each version of Workday. If you do not use the most updated form, Workday will not upload it for use. When updating this form, delete any previous versions you may have on your hard drive.
Training is available for those who have access, or approval to use this tool.
- EIB Tools zipped file
(includes: Import Accounting Journal, Put Recurring Journal, Import Budget Amendment)
EIB Tools Updated as of January 9th, 2015
The UR Financials Glossary found on the main page of each navigation tab is powered by the Data Cookbook. This business glossary defines words used in UR Financials’ reports delivered via Workday, or the Finance Data Warehouse. With this tool, you can search for Workday terms and general finance terms as well as translate UR Financials’ terms with comparable FRS terms.
For feedback or questions, please use the Contact Us link on the UR Financials website.