Intramural Policies and Procedures

Signing up a Team

To sign up for intramurals, you must pick up a roster at the Intramural Office, Room 1111 in the Goergen Athletic Center, during the designated sign up periods. Look for flyers around campus announcing Intramural Sign-ups at the start of each semester, or call the IM Office at 5-4303 to find out when sign-ups will take place. YOU MUST ORGANIZE A TEAM OR JOIN ANOTHER CAPTAIN'S TEAM FOR INTRAMURAL COMPETITION. INDIVIDUAL PLAYERS MAY NOT SIGN UP FOR INTRAMURALS. To form a team you should ask friends, hallmates, classmates, club members, etc. Fill out the roster with all the members of your team and return it to the Intramural Area. The next step (when returning your roster) is to sign up your team for a night to play on the Intramural Instant Schedule forms that are in the IM Area. Finally, the captain of each team must attend the Intramural Captain's Meeting for his/her team's sport.
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Responsibilities of the Captains

1. Attend mandatory captain's meetings.
2. Validate roster for eligibility (see eligibility)
3. Assist the sport supervisors in maintaining control of team.
4. No black soled shoes allowed indoors.
5. Check in with supervisors prior to each contest.
6. Be on time for your match.
7. Provide the forfeit fee.
8. Be responsible for your team's knowledge of game/event rules.
9. Serve as a liason between your team and the IM staff.
10. Monitor IM hotline (x5-5454) for game and program information.
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Eligibility Guidelines

1. Must have a current, valid University of Rochester ID card, and be a full time matriculated undergraduate or graduate student, or be an R-club member.

2. All activities are open to both men and women unless stated otherwise.

3. Divisions include OPEN, CO-REC, SINGLE GENDER AND "A." Each league is assigned a time and day to play. A participant can be a member of more than one team in an activity if the teams are in different divisions. For example, a person may play soccer on one open, on co-rec and one single gender team.
Open: Any male or female may participate
Co-Rec: Requires two females on the playing surface at all times.
Single Gender: Only members of that gender may participate.
All participants must meet the eligibility requirements without exception. If a participant is a member of "A" division (advanced level), he/she may not participate on any other team in any division.

4. A participant is not eligible to play in an IM activity if he or she practices with or competes as a member of a varsity or junior-varsity team in that activity. This includes seniors who have practiced or competed with the Varsity or Junior Varsity team in that activity for the academic year. If an IM activity parallels a recognized club sport, no more than 2 members may participate on an IM team of the same activity.

5. Teams playing with an ineligible person will forfeit those contests and that team or individual may be subject to suspension from further Intramural activity.

6. Team captains are responsible for ascertaining the eligibility of each player and opponent.

7. A person must be on a team roster to be eligible to play; no roster adjustments may occur after two weeks of play in that particular activity.
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Forfeits

If a team fails to report to the scheduled place within 10 minutes after the scheduled contest time, the official may declare the contest forfeited to the opponent. If both teams fail to be ready, both will be charged with a forfeit. To obtain a contest of victory by forfeit, the full line-up must be present and ready to play. A team shall forfeit any contest in which a player participates under an assumed name.
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Forfeit Fee

In order to assure competitive play, the IM office requires a returnable $20.00 forfeit fee per team. No team may enter a league without full cash payment at teh captain's meeting. If a team has zero forfeits, the entire $20.00 will be returned. If a team has one forfeit, $10.00 is returned. Two or more forfeits results in no money returned. Each semester the Intramural office will declare two days as "Forfeit Return Days." Captains or team members, with their ID, may pick up their forfeit fee, if eligible, on these particular days. All forfeit fee information will be available on the hotline during the last two weeks of league play. If a team captain or team member is absolutely unable to pick up their forfeit fee during any of the specified dates, that person must contact the IM office prior to the forfeit return dates to arrange for an alternative action. If a team captain or member fails to contact the IM office prior to the forfeit fee return daytes or fails to pick up their forfeit fee during the specified dates, then that team's money is kept by the Intramural Office. The dates are:

Fall Sports 11/19& 11/20, 2007 12Noon-3:00 pm IM Office - Goergen Center, Room 1111
Spring Sports 5/1& 5/2, 2008 12Noon-3:00 pm IM Office - Goergen Center, Room 1111
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Entry Fee

There are no entry fees for regular league play in the Intramural Sports Program; however, designated Special Events may require an entry fee for participation.
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Play-Offs

Playoffs occur at the conclusion of the season in each recognized activity. During playoffs games are seeded against each other in a single elimination tournament based upon the season records, team sportsmanship, forfeits, size of the leagues and available time and space. Teams should be prepared to play on any day of the week during the playoff period. Occasionally, additonal rules are necessary for play-offs.
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Awards

Intramural Champion T-shirts are awarded to each Intramural Sport winners from each sport. Special Event prizes are also awarded.
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