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Manage Users

Whether you want to list some or all users in your course or enroll a new user, you will start by going to the Users and Groups link under the Control Panel.  Use the pulldown to choose Users.

Users

From the Users screen, you can either search for specific users in your course, list all the users in your course, or enroll a new user.

List Users

Enroll Users

List or search current users in your course 

To search for enrolled users, set the search tool on the Users screen to search by user name or last name, etc., enter the value you want to search on, and click Go. 

If you want to list all the enrolled users in your course, set the search to Username and Not Blank.

User name not blank

Next to each user's name is a pulldown menu, from which you can choose to change the user's role, or remove the user. 

Please note that this is not the way to remove a student who drops the course.  Until the student is officially dropped by the Registrar's office, the enrollment will be automatically re-enabled each time the registration data is updated in Blackboard.

modify user

Enroll a User in your course

The most common uses of the Enroll User function are to add a TA, or to enroll a student whose registration is delayed.

NB: The most common problem with trying to add a user is trying to add someone who has at any time been enrolled in, and then dropped the course.  It is not possible for instructors to add such a user.  If you know this is the case, please contact your Blackboard Support Team with the user name and Blackboard ID or Student ID (if possible) and the course you want the user added to.

To enroll a new user, do NOT use the Search tool that appears on the Users screen.  That tool is for listing users already enrolled. 

Instead, click "Find Users to Enroll."

find users to enroll

Enter the user name of the user you want to enroll.  This value has to be the Blackboard user name (usually the NetID, or for SON and SMD the URMC AD user name).  If you don't know the user name, you can use the Browse button to search the Blackboard user database using the last name, first name, or email address of the user.

Once you have the username appearing in the text box, you can add other user names, separated by commas.

Choose the role of the new user from the pulldown list.  The default is student.  (See course role definitions below.)

Click Submit.

enroll TA

If you are not able to find the student you're trying to enroll:

  • Be sure you have not done your search on the Users screen.  That searches your current enrollment.  First click Find Users to Enroll.
  • Once you click Find Users to Enroll, if you use the Browse button to locate the student, be sure you have set the proper search criteria:  If you're searching by last name, set the first pull down to Last Name (as opposed to leaving it at Username).

browse users

Course Roles

A user's permissions within a course are controlled by the course role assigned to that user.  Listed below is a brief explanation of the roles.

  • Instructor: Full course permissions, with the ability to add other instructors as well as all other course roles
  • Teaching Assistant: All the same permissions as Instructor, except cannot add other Instructors or other TA’s.
  • Course Builder: Permissions to edit all course content and tools, but does not have access to grading assignments or assessments, and does not have access to the Grade Center.  Can only add other users in the role of Student.
  • Grader: Can grade assignments and assessments and has access to the Grade Center, but does not have access to edit course content.  No ability to add or modify users.
  • Student: Can access content and tools as determined by the Instructors, TAs and Builders.  No access to Control Panel.

Instructors, TA’s and Course Builders can always access the course, whether or not it has been made available.

Graders and students cannot access a course unless it has been made available.

Return to Documentation for Instructors.