Frequently Asked Questions

Registration
Registration Specifics for International Students
Employers
Uploading Documents
Applying to Positions
Interviews
Day of the Events

REGISTERING FOR THE EVENTS

How do I register?
Visit http://www.rochester.edu/careercenter/cicstudents/ Click on the appropriate registration method based on your college. Then register for the event, and reminder to apply for interviews!

Do I need to register for specific events?
Yes, once you are in your Handshake account, you can view the CIC events under the “Fairs” section, and register. If interested in interviewing you must also apply for jobs and interviews.

How do I access the website for the CIC?
It depends on your college, see http://www.rochester.edu/careercenter/cicstudents for college specific access information

What’s my username and password?
In most cases your username will be your email address, and you can click “forgot password” to set up your password.

Where are the events?
The CICs are held at a conference center or hotel IN EACH CITY. Visit http://www.rochester.edu/careercenter/cicstudents/loc_directions for detailed directions, maps, etc from each conference site.

What is the day like?
In the morning, recruiters are available in an open forum to talk with students from 9:30a.m. (9am in NYC) until 11:30a.m.  This is a great opportunity to meet employers prior to afternoon interviews. There is also the possibility that a recruiter will offer you an interview and add you to their schedule based on these morning conversations, so bring your resume to distribute.  All interviews take place in the afternoon, from 12:30p.m. until 5:00p.m.  Employers will come and pick up students from the student waiting area at the time of each scheduled interview.

How do I get interviews?
Submit your resume to individual job descriptions by the Monday, November 30th, 2015 11:59pm EST deadline to apply for interviews. Employers receive resume collections on December 1st and select candidates for interviews in the following two weeks.

INFORMATION FOR INTERNATIONAL STUDENTS

When filling out my profile, it asks me about my visa status. Do I have to fill this out?
Yes.
If you do not fill out this information, you may be limited from applying for positions.

I’m an international student. I don’t need the employer to sponsor me for a visa (I’m applying for internships or using OPT), but the CIC system says I can’t apply for the job. If I don’t need sponsorship, why can’t I apply?
The reality is that many employers use their internship programs to “try out” candidates for full-time permanent jobs in the future. If they are not willing to sponsor visas in the future, they may have no interest in hiring international students for internships, since they wouldn’t be able to extend full-time job offers. It’s unfortunate, but it’s the way the hiring market works right now. That said, as an international student, you don’t want to work for an employer who doesn’t value international people, so this is eliminating those companies who wouldn’t value your international background.

 

EMPLOYERS

How often is the website updated?
The CIC events are updated automatically as employers sign up, and job/internship postings are live as soon as we get them from employers. Continue to search Handshake for interesting positions and interviews, either by doing a full search or searching for city-specific “labels.” To view an updated list of registered employers, visit http://www.rochester.edu/careercenter/cicstudents/ and click on the city-specific link at the bottom of the page.

Who’s coming?
Last year over 300 employers attended the events in four cities.  To review this year’s registered employers please visit http://www.rochester.edu/careercenter/cicstudents/. Please remember that employers sign up daily, so additional firms and job descriptions should appear when you next check Handshake

 

UPLOADING DOCUMENTS

How do I upload my resume?
Go to your profile, and then in the upper right, select “Documents.” This will show your currently loaded documents, and in the upper right you can upload new documents.

Pro tip – Make sure you label resumes so they are easily identifiable and accessible when you attach to each job description.  We recommend using your name and a functional label, like “BobSmithAdvertisingResume.doc,” so you can differentiate among several documents.

Once you have uploaded your resume, MAKE SURE TO CHECK THE PDF FILE! Sometimes if your name is in a document header it can disappear, characters can be replaced by symbols, and other weird things can happen int he conversion process. You can also save your file as a PDF on your own computer (usually through the print screen) and upload a pdf directly to the site, avoiding the file conversion issues.

How do I upload other documents including cover letters, transcripts and writing samples?
After logging into the Handshake and going to your profile, select the “Documents” tab. Select “New Document” and then select the appropriate type (resume, cover letter, writing sample, or other such as your transcript). For example, to upload a cover letter, select the cover letter option, hit “next,” and then search your computer to find the appropriate document in which you are uploading. Be sure that all documents are named appropriately for each position to which you are applying (such as FirstInitial.LastInitial.Employer.CoverLetter). Once found, select “upload” and it will appear on the screen.

You can also wait to upload documents until you apply for a position or interview. When you click “Apply” on a job posting, it will give you the option to use an already uploaded document, or upload a new one!

How do I create a transcript?
In most cases, copying the information off of your school’s student record system into a Word or Excel file will suffice. For many schools, you can log into your student portal and once you are logged in find your academic records screen. Once you can see your online transcript, select all and copy and paste into a Word or Excel Document. Delete irrelevant information, leaving only semester, course title, and grade, and arrange the information in a way that is organized and easy to read.  Make sure you add your name to the top of the document!!! Please SAVE AS “your name Transcript.”

What is a writing sample?
A writing sample is typically (unless otherwise directed by the employer) a 3-5 page sampling of your own academic work (on a topic relevant to the position if possible). If the document is in totality 3-5 pages, please feel free to submit the entire work. You may also submit a 3-5 page portion of a larger piece. If you are submitting a portion of a larger paper, please make a note at the top that puts the sample in context (for example, the total length of the paper, the topic, what the portion is about, etc.).

 

APPLYING TO POSITIONS

Why do I have to apply to each company?
It’s important to apply to any company that you are interested in because applying to each individual posting is the only way to attach your resume to that position. Just uploading your resume into the CIC system will NOT submit it for interview consideration!! You must click on each job, go to the bottom of the screen and apply through the instructions stated there.

What materials do I need to apply?
Please refer to the instructions within each individual posting on the CIC database. Typically, resumes are required by all employers and many require additional documents including cover letters, transcripts, and writing samples.

How do I search for employers/jobs/internships?
From the homepage, you can search in several ways:
1.) Job search – On the left nav bar, click “Jobs” and then enter keywords such as the employer’s name, a field you are interested in (like advertising or banking), or any other keyword.
2.) Label Search – If you’d like to search for positions at a specific event, click “jobs” and then under “Employment type” expand the “labels” section and click the city you’d like to browse.
3.) Saving Searches – Once you complete a search, you can save it for later use, or set it to be your default search.

What does it mean when the job title says  “MORNING ONLY RESUME COLLECTION”, or just “RESUME COLLECTION”?
There are four different types of job/internship postings in the CIC System. In general, there will be a notation at the top of a posting letting candidates know the details of the posting (if employer is only coming to Career Fair, if they’re just collecting resumes, etc)
1. Regular Job Postings – Allows students to submit application materials prior to the deadline, planning to select students for an interview schedule
2. “Career Fair Only Resume Collection” postings – The employer is currently not planning to host interviews, but is collecting resumes in advance. Sometimes employers will add an interview schedule depending on the candidates they receive.
4. You may also see positions with just “RESUME COLLECTION” after the job title. This means that an employer is unable to attend the event this year (or they are currently on a wait list), but would still like to collect resumes from CIC students. Employers will likely not attend the events, and will follow up with candidates directly. Additional information pertaining to the specific employer situation will be listed at the top of the job description.

What if I can’t attend an event, but want to apply to a job/internship in that city?
The CIC application system is only for those students who can and are intending to attend the events IN PERSON. If you are unable to attend an event, YOU MAY NOT APPLY FOR INTERVIEWS!  Instead, we encourage you to contact your career center after the events have taken place and request a copy of the employer directory for that event. You can also research other ways to connect with employers via their websites.

What if I want to apply, but am not sure which city I will end up going to? What if I want to make that decision based on how many interviews I’m accepted for?
Many students will apply to positions for multiple CIC events. We ask that you do this IN GOOD FAITH. Please do not apply for positions at events there’s no chance you can go to. However, if you apply to positions in both NYC and DC, and then make a decision later to travel to just one of the cities, you will just need to decline the interviews in the other city, and cancel your registration for the event. Please note that many students each year attend multiple events!

After I applied for a job on the CIC system, my browser took me to the employer’s website to apply online as well. Does this have to be done by the CIC deadline too?
It depends, and should state any deadlines for the employer system application in the job posting. The CIC deadline is for you to submit your resume through the CIC system to be considered for interviews. You may need to apply online through the employer’s website, but unless otherwise indicated this can be done after the CIC deadline.
We recommend you save the link you are taken to so you can find it again later, and that you complete this additional step by the end of the first week of December.

INTERVIEWS

When and how do I find out if I have been extended an interview?
On your Handshake homepage, on the right side you can click “My interviews.” This will display the status of all of your applications/resume submissions. Additionally, once extended an interview, you will receive a computer-generated email letting you know you can sign up for an interview.

How do I sign up for an interview time?
After logging into Handshake, on the right side select “My Interviews.” You can then click on any interview you’ve been selected for and select an interview time!

What happens if I’m not selected for an interview? Should I still attend?
Even if you weren’t selected for an interview, you may still obtain an interview by networking with employers during the morning career fair portion of the event. Last year, almost 30% of the afternoon interviews were gained from these morning career fair interactions. Many employers purposefully leave open slots on their interview schedule for these morning interactions.

I was selected as an “Alternate,” what does that mean?
Employers are able to select a certain number of candidates based on how many interview schedules they are running. They may also select a second list of alternates to fill in any remaining interview spaces. The email you receive about your alternate status will include the date and time you’ll be able to check the interview schedule. Available slots fill in on a first-come first-serve basis. You are able to jump into any available interview slots from the time alternate sign-ups open until the schedule freezes a few days before the event.

I got accepted for an interview, and then was turned down for an interview by the same employer. What does that mean?
If you are accepted for an interview, sign up as soon as you can. If you applied to more than one position with the same employer, they may accept you for one position and decline for another, just so you do not sign up on the schedule twice.
You may still be in consideration for both positions, but only need one interview timeslot.

 

DAY OF THE EVENT

What should I wear/bring?
Business formal attire is expected for interviews. This includes a suit for both women and men. Bring additional copies of your most updated resume in a portfolio or nice folder. Please consult with your school’s Career Center staff member if you have further questions.

How do I get there?
Some students fly, drive, carpool, take the bus or train. Public transportation is available in each metropolitan area once you arrive.

Is there transportation to the event(s)?
Most Career Centers do not provide transportation to the event, but some schools do coordinate options. Check to determine your school’s offerings and remember, it is most likely your responsibility to arrange transportation to the event. Visit http://www.rochester.edu/careercenter/cicstudents/ for directions and other transportation information.

Where do I stay?
Transportation, lodging, and food for the CICs are your responsibility. We suggest shopping around for hotel discounts, staying with friends, or sharing the cost of the hotel room with a friend. If you decide to fly in on the day of the event and have an afternoon interview, please plan to check-in at the student registration table by noon. If you do have major concerns or questions, check with your school’s Career Center.

What is the day like?
In the morning, recruiters are available in an open forum to talk with students from 9:30a.m. (9am in NYC) until 11:30a.m.  This is a great opportunity to meet employers prior to scheduled interviews. There is also the possibility that a recruiter will offer you an interview and add you to their schedule based on these morning interactions, so bring your resume to distribute.  All interviews take place in the afternoon, from 12:30p.m. until 5:00p.m.  Employers will come and pick up students from the student waiting area at the time of each scheduled interview.