Gwen M. Greene
Career & Internship Center

Toolkit

Networking

Networking is the process of interacting with family, friends, alumni and other professionals to gain information about a career field or to develop potential contacts for an internship or job search.

If you are mostly interested in learning more about a career, be sure to let contacts know that you are seeking “information” rather than “consideration.” Networking contacts will be able to provide you with:

Networking can also give you an advantage in any job or internship search by allowing you to learn the appropriate contacts for specific companies. Contacts can provide you with ‘inside information’ to assist in your candidacy at their company or others.

Networking is most effective after you have established your goals and developed a resume.

A great way to get started is to meet with a career advisor, attend one of our networking events, or reach out to Rochester alumni.

Networking Etiquette

Establishing Contact

Draft a brief email introducing yourself to your contact and have it critiqued by a career advisor. Be prepared to follow up by phone or email, and be sure to attach a resume targeted to the organization.

Limit the email to a couple of short paragraphs. You can base your email on one of these sample introductory emails, but we strongly suggest that you don’t copy them verbatim. Be sure to include:

Be sure to have someone else proofread your email before you send it, and follow up with your contact when and how you told them you would.

During the Meeting

Dress professionally and be polite during the meeting. Ask thoughtful, appropriate questions. You should expect to have about 5-10 questions ready to ask for a half hour conversation. Or, you should have 3-5 concise email questions ready to share.

Whether on the phone or in person, really listen to what the person tells you. Although you are actually in charge of the interview, you should be prepared to talk half of the time and listen the other half. Be prepared for the person to ask you about your interests and experiences.

While it is important to maintain eye contact during in-person meetings, taking notes demonstrates interest in what the person is saying. Make sure you write the person’s name, his/her email, and the date on your notes so that you can refer back to them, and appropriately follow-up.

Keep phone and in-person conversations short and try not to go over an agreed upon end time. Remember you can always follow up with them later.

At the end of phone or in-person conversations, and via email correspondence, always clarify next steps you should take and those that will be taken by your networking contact person.

Remember to say “thank you”!

After the Meeting

Send a thank you note immediately. Emails are acceptable and allow you to follow up quickly, but handwritten notes may be appropriate if you would like to add a more personal touch. Personalize your thank you by referencing something from your conversation that was particularly helpful. If the person referred you to another friend or colleague, state your plan for contacting that person.

Quickly and appropriately contact people referred to you by the person you spoke with. Make sure to immediately mention the mutual contact as well as the reason why the person you originally spoke with thought this new person might be helpful. Follow the same rules regarding timing, etiquette, and thank you notes.

Reflect on the conversation and ask yourself:

Keep your contacts informed of all subsequent actions and, when appropriate, make additional requests for advice and support. Always share successes and express your gratitude anew.

Finally, stop by the Career Center and let us know how it went! We’ll help you with next steps and answer any remaining questions.