PARENTS’ FREQUENTLY ASKED QUESTIONS

“Won't study abroad cost a lot more than spending a semester or a year or Rochester?”

The fact is, that for most students, a semester or a year abroad costs about the same as a semester at Rochester. If your son or daughter receives University of Rochester financial aid, it will transfer to a Rochester study abroad program. Advisers in the Financial Aid Office are there to help, and there are many additional special scholarships for which students may be eligible.

“I don't want my daughter to have to spend us an extra semester at Rochester. What if the courses or credits don’t transfer?”

Study abroad advisers will only recommend programs where the courses do transfer, so students graduate on time. In most cases, students can even transfer courses for majors and minors by consulting with a department adviser. The Center for Study Abroad counselors guide students through this process.

“There’s so much going on at UR - how can he leave for a whole semester?”

There is a lot out there in Melbourne, London, Cairo, Tokyo, Madrid, Dublin, Shanghai, Vienna, or Beijing, too. Going away for a semester does not mean giving up all of the interests and activities they have at UR. For example, musicians seek out venues to play, and athletes find teams to join. Rochester will still be here when he gets back - and he will have new perspectives on UR, the United States, and himself when he returns.

“My daughter is a science (or engineering) major so there’s no way she can study abroad.”

Pick up a copy of our “Study Abroad Opportunities for Science and Engineering Students” flyer for a list of programs. There are programs in 18 countries that offer science and/or engineering courses. Faculty advisors will be very encouraging. The Hajim School of Engineering and Applied Sciences and the Center for Study Abroad are working on developing new opportunities for engineers.

“My son doesn't speak another language.”

Study abroad can change that. Or he may choose a program where courses are taught in English.

“My daughter has learning disabilities.”

All programs are open to students with disabilities. Learning Assistance Services counselors and study abroad adviser work with students to identify the programs that best suits their interests, talents and academic needs.

“My daughter is planning Take 5/med school/ grad school /law school. Won't a semester abroad get in her way?”

Students who have clearly defined interests such as graduate or professional schools can plan with counselors in the Center for Study Abroad, the Center for Academic Support, and the Career Center. Many students have studied abroad as part of a Take Five project.

“I’m concerned about what employers or graduate schools will think of study abroad.”

Students who study abroad highlight it on resumes. Employers and graduate schools – yes, even medical schools - look for independent people who can adjust to new situations. Alumni emphasize how interested interviewers are in their international background. The Career Center also encourages these experiences. You will find University of Rochester students who went abroad for a semester or for a year in all fields: professors, physicians, scientists, lawyers, entrepreneurs, journalists, writers, teachers, gallery and museum administrators, human rights activists, filmmakers, and academic administration, to name a few!

Types of Study Abroad Programs

Rochester students may choose from a wide variety of study abroad programs. These programs fall into two categories: those which are affiliated with the UR, and those which are not. This distinction has several consequences, which are detailed below.

A UR-affiliated program is one with which we have a formal affiliation. Current programs include:

Advanced Studies in England American University in Cairo, Egypt

Ben-Gurion University, Israel Hebrew University, Israel

Internships in Europe Jagiellonian University, Poland

Uppsala University Exchange, Sweden Univ. Of Cologne Exchange, Germany

Rochester in Arezzo, Italy Meiji Gakuin University Exchange, Japan

University of Sussex Exchange Pontifica Universidad Católica del Perú

ORT-Braude College Exchange, Israel

Council on International Educational Exchange (selected sites)

Institute for the International Education of Students

The list of non-UR programs includes nearly 2500 programs offered by other institutions and universities. For example, SUNY Brockport’s program in London, University of Virginia’s Semester at Sea, and any of the programs offered by the School for International Training are non-UR programs. Unlike some schools, which restrict student participation to their own affiliated programs, Rochester students may use non-UR programs, but usually need to do a little more “legwork” themselves, particularly in terms of transfer credit and finances. Credit may not be transferable from all study abroad programs. It is essential that your son or daughter consult with a study abroad adviser about this.

Advantages of a UR program

There are some advantages to participating in a UR-affiliated program. First, grades earned on a UR-sponsored program will be shown on the UR transcript, although they will not be calculated into the grade point average (GPA). (The only exceptions are the internship portion of the Internships in Europe and faculty-led programs: these grades will be calculated into the GPA because they are awarded by UR faculty.) Grades earned on non-UR programs will not be shown on the UR transcript, nor will they be calculated into the GPA (This is consistent with UR’s transfer credit policy for all courses taken outside UR.)

Applications for UR programs are available at the Center for Study Abroad, and all application materials are coordinated by our office. Students applying to a non-UR program usually need to contact the sponsor directly regarding application materials, program questions, financial aid, etc. Our office still acts as an important liaison between students and program sponsors.

On a UR-sponsored program elective transfer credit is automatic (following normal transfer credit guidelines) upon completion of coursework with a C or better. Language courses and independent work need to be approved by faculty. All students need to obtain appropriate written faculty approval on a course approval form for overseas coursework to count towards a major, minor, or certificate program. Students on non-UR programs need to obtain approval for all coursework taken overseas. Some courses may not be accepted by the UR for transfer credit; therefore, approval should be sought before studying abroad. Advisers in the Center for Study Abroad are available to assist students in determining transferability of overseas coursework.

Study Abroad Status

All UR students studying abroad who wish to receive academic credit for their work are placed on study abroad status. Study abroad status maintains the student's classification as a full-time, matriculated, University of Rochester student. All students studying on non-UR sponsored programs are assessed an administrative fee which is charged to the term bill. The study abroad fee is $1200 per semester. This fee partially covers costs incurred by the University for Administrative Services in connection with study abroad. It guarantees that credit will be awarded for courses taken abroad when we receive an official transcript and course approval forms when appropriate. Students on study abroad status are eligible for continuation of UR health insurance while abroad. Students may not declare Inactive Status (used for a leave of absence from UR) and receive academic credit from a study abroad program.

Financing Study Abroad

Listed below are general guidelines regarding financial aid eligibility for students on study abroad programs. However, as each student's financial situation is unique, it is his or her responsibility to meet with a financial aid counselor while planning a semester(s) abroad.

Financial Aid

UR Programs: If your child is a financial aid recipient, they will be eligible to receive financial aid during their semester abroad. If the total program cost is less than the cost of studying at UR for that semester, their need-based aid will be reduced proportionately. Merit awards will not be reduced. Please have your child meet with a financial aid counselor to discuss their specific situation, including which awards are need-based.

Non–UR Programs: If your child chooses to study on a non-UR program, they will not be eligible to receive the same financial aid. Most importantly, they will not be eligible for any University of Rochester financial assistance. It is especially important for your child to discuss their plans with their financial aid counselor to determine what types of aid they will be eligible for while abroad and to ensure the continuation of their aid when they return. A small number of study abroad programs have their own financial aid or scholarships available; applications are available from the sponsors.

Federal Direct Loans and Federal Pell Grants may be used while on a non-UR program, provided that your child has completed a Consortium/Contractual agreement and the Financial Aid Office has verified the program sponsor’s eligibility. TAP awards for NYS residents can be used if the non-UR program is sponsored by a NY college or university.

In order to be eligible for these funds (as well as for a Parent PLUS or alternative loan(s)) for the semester your child is abroad, they must complete a Consortium/Contractual Agreement. This can be obtained from the Financial Aid Office, or online through FAOnline. Detailed instructions on completing the Agreement are included. A Consortium/Contractual Agreement involves multiple steps and requires several signatures, so your child should not delay in completing this requirement. Your child’s coursework must be approved before the UR Dean can sign the Consortium Agreement.

Billing

If your child is participating in a study abroad program in the fall, their fall semester statement will be posted online in mid-July. If your child is participating in a study abroad program in the spring, their spring semester statement will be posted online in mid-December. Your child will not receive a statement in November unless they have a balance from the fall semester. Students participating in a full-year program will be billed on a semester basis.

Your child’s balance must be paid in full from the prior semester to register for a study abroad program. If he/she has a past due balance, they may settle their account with the Bursar’s Office, 330 Meliora Hall, 275-3931. Your child’s registration for a study abroad program is subject to cancellation if payment is not kept current and their past due balance is $5,000 or greater, or if they submit a check that is returned by the bank, unless acceptable arrangements are promptly made.

If your child is participating in a non-UR program, UR will bill them for the study abroad fee ($1,200). Your child will be billed directly for the program cost by the college or university that sponsors their program.

Refunds

If your child is expecting to receive a refund of financial aid (their financial aid exceeds their charges), they need to contact the Bursar’s Office before they leave to make arrangements to receive this refund. If your child is participating in a UR-sponsored program, the Bursar’s Office cannot issue a refund until at least ten days prior to the start of classes at UR. If your child is receiving NYS TAP, which is usually certified in October for the fall semester or in March for the spring semester, they will not receive that portion of their refund until those funds can be credited.

If your child is on a non-UR program and has completed a Consortium Agreement, the Bursar’s Office will need to verify their registration before financial aid can be credited to their account and a refund check issued. Your child’s registration cannot be verified until their program’s start date; they should therefore plan to cover a minimum of one month’s expenses before the refund will be available.

In Section III of the Consortium/Contractual Agreement, students are required to indicate how their refund check should be made payable. If your child wants their refund check to be issued to their study abroad program, this must be indicated on the Consortium/Contractual Agreement. If this section is left blank, the refund will be made payable to your child and sent to their billing address. Payment will not be sent to the Consortium School unless your child has requested this in Section III of the Consortium/Contractual Agreement.

If your child’s Financial Aid Application is complete, and if their anticipated aid will more than cover the study abroad charges on their account, then the Bursar’s Office may be able to advance funds to cover airfare or other expenses prior to departure. Contact the Bursar’s Office to inquire about this possibility.

Students sometimes receive outside scholarships from study abroad program sponsors (e.g. IES, CIEE, or ASE).

Insurance

Medical Insurance: Students need to have adequate health insurance. Check your existing health insurance coverage to find out if the student will be covered during the stay abroad, and whether any special conditions apply. If the student is insured through the University of Rochester Health Service, this coverage will extend overseas. In any case, make sure you and your child know how this system works: how bills are paid, in the case of a medical emergency, and how to access routine treatments. Some plans include “reunion” coverage in the event that a family member wishes or needs to fly to an overseas destination.

Should students require medical attention abroad, it may be necessary for them to have sufficient cash on hand to make payment at the time of treatment since the foreign physician and/or hospital may not be able to process medical bills through an American insurance company. In such cases, they should obtain a receipt to submit with their insurance claim for reimbursement upon return to the US. It may also be helpful to carry a few blank claim forms in case they should need them while abroad.

For students who study abroad during the academic year, the UR provides them with a MEDEX insurance policy (ID#3433; group #7218) that covers emergency medical evacuation and repatriation of remains. These policies do not cover routine medical services. In the case of students who participate in programs through the Institute for the International Education of Students (IES), comparable coverage is provided by IES

In addition, we highly recommend that students consider purchasing personal liability insurance against injury or damage caused by or resulting from students’ acts or omissions during enrollment in any program.

Travel and Property Insurance: Student travelers should have insurance to cover, at least partially, any loss of money because of trip interruption or cancellation, as well as loss of baggage and personal effects either while traveling or living in residence halls. Theft or property loss from negligence is not an altogether uncommon occurrence for the inexperienced traveler, and students are well-advised to take some preventative measures.

The University of Rochester is not liable for damage or loss of personal property. Many homeowner or renter insurance policies contain a clause about this coverage extending worldwide. Normally the insurer will require a copy of the police report filed at the time of loss before they will consider any claim. Contact your insurance agent regarding property insurance.

Mandatory Pre-departure Orientation

The Center for Study Abroad organizes a pre-departure orientation for students studying abroad in the coming semester. The orientation begins with an on-line component in October, and includes a mandatory group meeting. Students are required to attend one of these meetings. Students must attend even if they have not yet been admitted to a program. The agenda covers topics such as the UR transfer credit policy, fellowships and scholarships for post-graduate work, and how to contact various UR offices. Information from the offices of the Bursar, the Registrar, Financial Aid, Residential Life, and the Career Center about the services they provide to study abroad students are covered in the on-line Blackboard course. Also, study abroad returnees speak about their experiences and answer questions about safety, packing, money, traveling, and health and cultural issues. All students are given a departure packet containing much valuable information; they can share it with you, and then take it overseas with them as a resource guide. If you would like a copy of the Pre-departure Guide for your own use, please contact our office. Students must successfully complete the on-line orientation by Friday, December 11, or they will not be permitted to study abroad.

Taking Care of Business While Still at UR

We often remind students to take care of all business before they leave the UR campus. Some things already mentioned are course approvals, promissory notes, and financial aid concerns. It is much easier for students to contact professors and staff members, obtain necessary signatures, and sign important forms in person, rather than from a distance.

How to Contact the Center for Study Abroad & Other UR Offices

206 Lattimore Hall abroad@admin.rochester.edu

Rochester, NY 14627-0376

TEL: (585) 275-7532 http://www.rochester.edu/abroad

FAX: (585) 461-5131

University of Rochester Security

Maintenance & Transportation Building

TEL (585) 275-3333 FAX (585) 273-1128

e-mail: 4info@security.rochester.edu

Residential Life

Contact: Laurel Contomanolis

TEL (585) 275-3166 FAX (585) 275-7941

e-mail: housing@reslife.rochester.edu

Bursar’s Office

Contact: Karen Akers

TEL (585) 275-3931 FAX (585) 461-3356

e-mail: bursar@admin.rochester.edu

Registrar’s Office

Contact: Nancy Speck

TEL (585) 275-8131 FAX (585) 275-2190

e-mail: registrar@mail.rochester.edu

Career Center

Law professions, career planning

TEL (585) 275-2366 FAX (585) 461-3093

e-mail: careers@mail.rochester.edu

River Campus Parking Office

Contact: Glenroy A. Sicard, Sr.

TEL (585) 275-3983 FAX (585) 275-8097

e-mail: rcpark@services.rochester.edu

Financial Aid Office

Contact: Any financial aid counselor

TEL (585) 275-3226 FAX (585) 756-7664

e-mail: help@finaid.rochester.edu

International Services Office

Contact: Cary Jensen

TEL (585) 275-2866 FAX (585) 244-4503

e-mail: questions@iso.rochester.edu

University Health Services

(UHS Health Insurance Coverage)\Contact: Linda Dudman; Laurie Strang

Box 270617

e-mail: ldudma@uhs.rochester.eduImportant

Warner Graduate School of Education and Human Development (MA, 3/2 Programs)

TEL (585) 275-3950/ FAX (585) 473-7598

e-mail: admissions@warner.rochester.edu

Simon School of Business

(MBA, 3/2 Programs)

Contact: Gregory MacDonald, Executive Director of M.B.A. Admissions and Administration

TEL (585) 275-3533 FAX (585) 271-3907

Center for Academic Support

General academic issues: any Academic Advisor

Certificate Programs: any Academic Advisor

Graduate Fellowships: Belinda Redden

Health Professions: Scott MacPhail/Kate Sgabellone

Take Five: Joseph Rodgers

TEL (585) 275-2354 FAX (585) 275-2190

e-mail: cascas@mail.rochester.edu

Responsible Study Abroad:

Good Practices for Health & Safety

by the Inter-organizational Task Force on Safety and Responsibility in Study Abroad

NAFSA: Association of International Educators www.nafsa.org

The Inter-associational Advisory Committee on Safety and Responsibility in Study Abroad (formerly the Inter-organizational Task Force on Safety and Responsibility in Study Abroad) was formed as a joint venture among a number of professional organizations and study abroad providers. One outcome of this task force was the creation of "Responsible Study Abroad: Good Practices for Health and Safety."

Statement of Purpose

Because the health and safety of study abroad participants are primary concerns, these statements of good practice have been developed to provide guidance to institutions, participants (including faculty and staff), and parents/guardians/families. These statements are intended to be aspirational in nature. They address issues that merit attention and thoughtful consideration by everyone involved with study abroad. They are intentionally general; they are not intended to account for all the many variations in study abroad programs and actual health, safety, and security cases that will inevitably occur. In dealing with any specific situation, those responsible must also rely upon their collective experience and judgment while considering their specific circumstances.

1. Responsibilities of Program Sponsors

The term "sponsors" refers to all the entities that together develop, offer, and administer study abroad programs. Sponsors include sending institutions, host institutions, program administrators, and placement organizations. To the extent reasonably possible, program sponsors should consider how these statements of good practice may apply. At the same time, it must be noted that the structure of study abroad programs varies widely. Study abroad is usually a cooperative venture that can involve multiple sponsors. Because the role of an organization in a study abroad program may vary considerably from case to case, it is not possible to specify a division of efforts that will be applicable to all cases. Each entity should apply these statements in ways consistent with its respective role.

In general, practices that relate to obtaining health, safety, and security information apply to all parties consistent with their role and involvement in the study abroad program. Much of the basic information is readily available and can be conveyed to participants by distributing it and/or by referring them to—or using materials from—recognized central sources. Statements of good practice that refer to the provision of information and the preparation of participants are intended for parties that advise, refer, nominate, admit, enroll, or place students. Statements of good practice that suggest operating procedures on site apply to entities that are directly involved in the operation of the overseas program.

It is understood that program sponsors that rely heavily on the collaboration of overseas institutions may exercise less direct control over specific program components. In such cases, sponsors are urged to work with their overseas partners to develop plans and procedures for implementing good practices. The use of letters is provided for ease of reference only and does not imply priority.

Program sponsors should:

A. Conduct periodic assessments of health and safety conditions for their programs, and develop and maintain emergency preparedness processes and a crisis response plan.

B. Provide health and safety information for prospective participants so that they and their parents/guardians/families can make informed decisions concerning preparation, participation, and behavior while on the program.

C. Provide information concerning aspects of home campus services and conditions that cannot be replicated at overseas locations.

D. Provide orientation to participants prior to the program and as needed on site, which includes information on safety, health, legal, environmental, political, cultural, and religious conditions in the host country. In addition to dealing with health and safety issues, the orientation should address potential health and safety risks, and appropriate emergency response measures.

E. Consider health and safety issues in evaluating the appropriateness of an individual's participation in a study abroad program.

F. Determine criteria for an individual's removal from an overseas program, taking into account participant behavior, health, and safety factors.

G. Require that participants be insured. Either provide health and travel accident (emergency evacuation, repatriation) insurance to participants or provide information about how to obtain such coverage.

H. Conduct inquiries regarding the potential health, safety, and security risks of the local environment of the program, including program-sponsored accommodation, events, excursions, and other activities, prior to the program. Monitor possible changes in country conditions. Provide information about changes, and advise participants and their parents/guardians/families as needed.

I. Hire vendors and contractors (e.g., travel and tour agents) that have provided reputable services in the country in which the program takes place. Advise such vendors and contractors of the program sponsor's expectations with respect to their role in the health and safety of participants.

J. Conduct appropriate inquiry regarding available medical and professional services. Provide information about these services for participants and their parents/guardians/families, and help participants obtain the services they may need.

K. Develop and provide health and safety training for program directors and staff, including guidelines with respect to intervention and referral that take into account the nature and location of the study abroad program.

L. Develop codes of conduct for their programs; communicate codes of conduct and the consequences of noncompliance to participants. Take appropriate action when aware that participants are in violation.

M. In cases of serious health problems, injury, or other significant health and safety circumstances, maintain good communication among all program sponsors and others who need to know.

N. In the participant screening process, consider factors such as disciplinary history that may impact on the safety of the individual or the group.

O. Provide information for participants and their parents/guardians/families regarding when and where the sponsor's responsibility ends and the range of aspects of participants' overseas experiences that are beyond the sponsor's control.

In particular, program sponsors generally:

A. Cannot guarantee or assure the safety and/or security of participants or eliminate all risks from the study abroad environments.

B. Cannot monitor or control all of the daily personal decisions, choices, and activities of participants.

C. Cannot prevent participants from engaging in illegal, dangerous, or unwise activities.

D. Cannot assure that U.S. standards of due process apply in overseas legal proceedings, or provide or pay for legal representation for participants.

E. Cannot assume responsibility for actions or for events that are not part of the program or for those that are beyond the control of the sponsor and its subcontractors, or for situations that may arise due to the failure of a participant to disclose pertinent information.

F. Cannot assure that home-country cultural values and norms will apply in the host country.

2. Responsibilities of Participants

In study abroad, as in other settings, participants can have a major impact on their own health and safety through the decisions they make before and during their program and by their day-to-day choices and behaviors.

Participants should:

A. Assume responsibility for all the elements necessary for their personal preparation for the program and participate fully in orientations.

B. Read and carefully consider all materials issued by the sponsor that relate to safety, health, legal, environmental, political, cultural, and religious conditions in the host country (IES).

C. Conduct their own research on the country they plan to visit with particular emphasis on health and safety concerns, as well as the social, cultural, and political situations.

D. Consider their physical and mental health, and other personal circumstances when applying for or accepting a place in a program, and make available to the sponsor accurate and complete physical and mental health information and any other personal data that is necessary in planning for a safe and healthy study abroad experience.

E. Obtain and maintain appropriate insurance coverage and abide by any conditions imposed by the carriers.

F. Inform parents/guardians/families and any others who may need to know about their participation in the study abroad program, provide them with emergency contact information, and keep them informed of their whereabouts and activities.

G. Understand and comply with the terms of participation, codes of conduct, and emergency procedures of the program.

H. Be aware of local conditions and customs that may present health or safety risks when making daily choices and decisions. Promptly express any health or safety concerns to the program staff or other appropriate individuals before and/or during the program.

I. Accept responsibility for their decisions and actions.

J. Obey host-country laws.

K. Behave in a manner that is respectful of the rights and well-being of others, and encourage others to behave in a similar manner.

L. Avoid illegal drugs and excessive or irresponsible consumption of alcohol.

M. Follow the program policies for keeping program staff informed of their whereabouts and well-being.

N. Become familiar with the procedures for obtaining emergency health and legal system services in the host county.

3. Recommendations to Parents/Guardians/Families

In study abroad, as in other settings, parents, guardians, and families can play an important role in the health and safety of participants by helping them make decisions and by influencing their behavior overseas.

Parents/guardians/families should:

A. Be informed about and involved in the decision of the participant to enroll in a particular program.

B. Obtain and carefully evaluate participant program materials, as well as related health, safety, and security information.

C. Discuss with the participant any of his/her travel plans and activities that may be independent of the study abroad program.

D. Engage the participant in a thorough discussion of safety and behavior issues, insurance needs, and emergency procedures related to living abroad.

E. Be responsive to requests from the program sponsor for information regarding the participant.

F. Keep in touch with the participant.

G. Be aware that the participant rather than the program may most appropriately provide some information.

Worldwide Caution

July 29, 2009

The Department of State has issued this Worldwide Caution to update information on the continuing threat of terrorist actions and violence against American citizens and interests throughout the world. In some countries, the worldwide recession has contributed to political and economic instability and social unrest. American citizens are reminded to maintain a high level of vigilance and to take appropriate steps to increase their security awareness. This replaces the Worldwide Caution dated February 2, 2009 to provide updated information on security threats and terrorist activities worldwide.

The Department of State remains concerned about the continued threat of terrorist attacks, demonstrations, and other violent actions against U.S. citizens and interests overseas. Americans are reminded that demonstrations and rioting can occur with little or no warning. Current information suggests that al-Qaida and affiliated organizations continue to plan terrorist attacks against U.S. interests in multiple regions, including Europe, Asia, Africa, and the Middle East. These attacks may employ a wide variety of tactics including suicide operations, assassinations, kidnappings, hijackings, and bombings. The July 17 bombing of the JW Marriott and Ritz-Carlton hotels in Jakarta, Indonesia, where at least nine people were killed and six Americans were among the 50 or more injured; the February 2009 kidnapping of an American UNHCR official in Pakistan; the kidnapping of four European tourists in January on the Mali-Niger border; the kidnapping of two Canadian diplomats in Niger in December 2008; and the kidnapping of NGO workers along the Kenya-Somali border in July 2009 all illustrate the continuing desire of extremists to strike Western targets and perceived interests.

Extremists may elect to use conventional or non-conventional weapons, and target both official and private interests. Examples of such targets include high-profile sporting events, residential areas, business offices, hotels, clubs, restaurants, places of worship, schools, public areas, and locales where Americans gather in large numbers, including during holidays. Terrorists attacked two hotels, a railway station, restaurant, hospital, and other locations frequented by Westerners in Mumbai, India, on November 26, 2008. Over 170 persons are believed to have been killed, including six Americans, and hundreds were injured. On September 20, 2008, terrorists bombed the Islamabad Marriott Hotel killing two U.S. Department of Defense employees and one Department of State contractor. One private American sustained minor injuries. A July 9, 2008, terrorist attack on Turkish police guarding the U.S. Consulate General in Istanbul, Turkey, killed three police officers and wounded other police personnel. The March 15, 2008, bombing of an Italian restaurant in Islamabad, Pakistan, injured several Americans.

Americans are reminded of the potential for terrorists to attack public transportation systems. Bombs exploded near city buses in Tripoli, Lebanon, on August 13 and September 29, 2008, killing twenty-one people. Other incidents include multiple anti-personnel mine detonations on passenger buses in June 2008 in Sri Lanka, multiple terrorist attacks on trains in India in 2006, the July 2005 London Underground bombings, and the March 2004 train attacks in Madrid. Extremists also may select aviation and maritime services as possible targets, such as the August 2006 plot against aircraft in London, or the December 2006 bomb at Madrid's Barajas International Airport. In June 2007, a vehicle was driven into the main terminal at Glasgow International Airport and burst into flames, but the bomb failed to detonate.

The Middle East and North Africa

Credible information indicates terrorist groups seek to continue attacks against U.S. interests in the Middle East and North Africa. Terrorist actions may include bombings, hijackings, hostage taking, kidnappings, and assassinations. While conventional weapons such as explosive devices are a more immediate threat in many areas, use of non-conventional weapons, including chemical or biological agents, must be considered a possible threat. Terrorists do not distinguish between official and civilian targets. Increased security at official U.S. facilities has led terrorists and their sympathizers to seek softer targets such as public transportation, residential areas, and public areas where people congregate, including restaurants, hotels, clubs, and shopping areas.

In January 2009, unidentified gunmen opened fire outside the U.S. Embassy in Sana'a, Yemen. No injuries were reported. On September 17, 2008, armed terrorists attacked the U.S. Embassy in Sana'a, Yemen, killing several Yemeni personnel, one embassy security guard, and a few individuals waiting to gain entry to the embassy. On January 15, 2008, a roadside explosion in Beirut, Lebanon killed three Lebanese and injured an American citizen. On December 11, 2007, two vehicle-borne explosive devices were detonated at the UN headquarters in Algiers and the Algerian Constitutional Council. There were a series of bombings in Morocco in March and April 2007, two of which occurred simultaneously outside the U.S. Consulate General and the private American Language Center in Casablanca. Additionally, an attack took place on the American International School in Gaza in April 2007. These events underscore the intent of terrorist entities to target facilities perceived to cater to Westerners.

Potential targets are not limited to those companies or establishments with overt U.S. ties. For instance, terrorists may target movie theaters, liquor stores, bars, casinos, or any similar type of establishment, regardless of whether they are owned and operated by host country nationals. Due to varying degrees of security at all such locations, Americans should be particularly vigilant when visiting these establishments.

The violence in Iraq and conflict between Palestinians and Israelis has the potential to produce demonstrations and unrest throughout the region. The armed conflict between Israeli forces and Hamas in Gaza in December 2008 and January 2009 raised tensions and sparked demonstrations throughout the world. The Department of State continues to warn of the possibility for violent actions against U.S. citizens and interests in the region. Anti-American violence could include possible terrorist actions against aviation, ground transportation, and maritime interests, specifically in the Middle East, including the Red Sea, Persian Gulf, the Arabian Peninsula, and North Africa.

The Department is concerned that extremists may be planning to carry out attacks against Westerners and oil workers on the Arabian Peninsula. Armed attacks targeting foreign nationals in Saudi Arabia that resulted in many deaths and injuries, including U.S. citizens, appear to have been preceded by extensive surveillance. On February 22, 2009, there was a bomb attack targeting a popular tourist destination in Cairo, Egypt's Old City. Tourist destinations in Egypt frequented by Westerners were also attacked in April 2006 resulting in many deaths and injuries, including Americans. Extremists may be surveilling Westerners, particularly at hotels, housing areas, and rental car facilities. Potential targets may include U.S. contractors, particularly those related to military interests. Financial or economic venues of value also could be considered as possible targets; the failed attack on the Abqaiq oil processing facility in Saudi Arabia in late February 2006 and the September 2006 attack on oil facilities in Yemen are examples.

East Africa

A number of al-Qaida operatives and other extremists are believed to be operating in and around East Africa. As a result of the conflict in Somalia, some of these individuals may seek to relocate elsewhere in the region. Americans considering travel to the region and those already there should review their plans carefully, remain vigilant with regard to their personal security, and exercise caution. Terrorist actions may include suicide operations, bombings, kidnappings, or targeting maritime vessels. Terrorists do not distinguish between official and civilian targets. Increased security at official U.S. facilities has led terrorists to seek softer targets such as hotels, beach resorts, prominent public places, and landmarks. In particular, terrorists and like-minded extremists may target international aid workers, civil aviation, and seaports in various locations throughout East Africa, including Somalia. On July 17, three NGO workers were kidnapped by unidentified gunmen from their base in Mandera, Kenya, located on the border with Somalia. Americans in remote areas or border regions where military or police authority is limited or non-existent could also become targets.

Americans considering travel by sea near the Horn of Africa or in the southern Red Sea should exercise extreme caution, as there has been a notable increase in armed attacks, robberies, and kidnappings for ransom at sea by pirates in recent months. Merchant vessels continue to be hijacked in Somali territorial waters, while others have been hijacked as far as 300 nautical miles off the coast of Somalia, Yemen, and Kenya in international waters.

The U.S. Government maritime authorities advise mariners to avoid the port of Mogadishu, and to remain at least 200 nautical miles off the coast of Somalia. In addition, when transiting around the Horn of Africa or in the Red Sea, it is strongly recommended that vessels travel in convoys, and maintain good communications contact at all times. Americans traveling on commercial passenger vessels should consult with the shipping or cruise ship company regarding precautions that will be taken to avoid hijacking incidents. Commercial vessels should review the Department of Transportation Maritime Administration's suggested piracy countermeasures for vessels transiting the Gulf of Aden.

West Africa

The terrorist group, Al Qaeda in the Islamic Maghreb (AQIM), has become increasingly active in the West African countries of Mali, Mauritania, and Niger, as well as in parts of North Africa. AQIM uses regions of these countries as safe havens and platforms from which to conduct operations. Formerly known as GSPC (Salafist Group for Preaching and Combat), AQIM has been designated a terrorist organization by both the United States and the European Union.

AQIM has declared its intention to attack Western interests and targets. AQIM is known to operate in the northern region of Mali, the southeastern region of Mauritania, and along the border between Niger and Mali. In addition to being a threat to Westerners, AQIM contributes to civil unrest and banditry, which reinforce longstanding security concerns in West Africa. U.S. citizens are urged to avoid travel to these areas. U.S. government personnel are required to obtain advance written approval to travel to these areas. For additional information about travel in this region, please consult the Country Specific Information (CSI) for Mauritania, Mali, and Niger.

South and Central Asia

The U.S. Government continues to receive information that terrorist groups in South and Central Asia may be planning attacks in the region, possibly against U.S. Government facilities, American citizens, or American interests. The presence of al-Qaida, Taliban elements, indigenous sectarian groups, and other terror organizations, many of which are on the U.S. Government's list of foreign terror organizations, poses a potential danger to American citizens in the region. Terrorists and their sympathizers have demonstrated their willingness and capability to attack targets where Americans or Westerners are known to congregate or visit. Their actions may include, but are not limited to, vehicle-born explosives, improvised explosive devices, assassinations, carjacking, rocket attacks, assaults or kidnappings.

In June 2009, gunmen stormed the Pearl Continental Hotel in Peshawar, Pakistan, and detonated a bomb that resulted in several deaths and scores of injuries. In February 2009, Taliban insurgents conducted a coordinated terrorist attack in Kabul, Afghanistan, which resulted in the death of at least 26 and the wounding of 50 individuals. Between October 2008 and June 2009, several American citizens were kidnapped in Afghanistan and Pakistan. In November 2008, coordinated terrorist attacks on luxury hotels, a Jewish community center, a restaurant, train station, hospital, and other facilities frequented by foreigners in Mumbai, India, killed more than 170, including six Americans. On November 12, 2008, an American government contractor and his driver in Peshawar, Pakistan, were shot and killed in their car. In September 2008, more than fifty people, including three Americans, were killed and hundreds were injured when a suicide bomber set off a truck filled with explosives outside a major international hotel in Islamabad, Pakistan. In August 2008, gunmen stopped and shot at the vehicle of an American diplomat in Peshawar. Also in August, three western non-governmental organization (NGO) employees, along with their Afghan driver, were gunned down as they traveled south of Kabul, Afghanistan. On June 2, 2008, a large bomb exploded in front of the Danish Embassy in Islamabad, killing at least six people and wounding nearly 20. In May 2008, a series of coordinated bombings occurred in market and temple areas of the tourist city of Jaipur in Rajasthan, India. In Afghanistan, kidnappings and terrorist attacks on international organizations, international aid workers, and foreign interests continue.

Previous terrorist attacks conducted in Central Asia have involved improvised explosive devices and suicide bombers and have targeted public areas, such as markets, local government facilities, and, in 2004, the U.S. and Israeli Embassies in Uzbekistan. In addition, hostage-takings and skirmishes have occurred near the Uzbek-Tajik-Kyrgyz border areas.

Before You Go

U.S. citizens living or traveling abroad are encouraged to register with the nearest U.S. Embassy or Consulate through the State Department's travel registration web site to obtain updated information on travel and security. Americans without Internet access may register directly with the nearest U.S. Embassy or Consulate. By registering, American citizens make it easier for the Embassy or Consulate to contact them in case of emergency. U.S. citizens are strongly encouraged to maintain a high level of vigilance, be aware of local events, and take the appropriate steps to bolster their personal security. For additional information, please refer to "A Safe Trip Abroad".

U.S. Government facilities worldwide remain at a heightened state of alert. These facilities may temporarily close or periodically suspend public services to assess their security posture. In those instances, U.S. embassies and consulates will make every effort to provide emergency services to U.S. citizens. Americans abroad are urged to monitor the local news and maintain contact with the nearest U.S. Embassy or Consulate.

As the Department continues to develop information on any potential security threats to U.S. citizens overseas, it shares credible threat information through its Consular Information Program documents. In addition to information on the Internet, travelers may obtain up-to-date information on security conditions by calling 1-888-407-4747 toll-free in the United States and Canada or, outside the United States and Canada on a regular toll line at 1-202-501-4444. These numbers are available from 8:00 am to 8:00 pm Monday through Friday, Eastern Time (except U.S. federal holidays.)

IMPORTANT PASSPORT and VISA INFORMATION

Passport: You must have a passport valid for the duration of your stay abroad

Note that many countries require your passport be valid at least six months beyond your intended stay.

• To apply, go to the County Clerk's Office in your area. In Monroe County: County Office Bldg, 39 West Main Street, Room 101 (corner of West Main and Fitzhugh Streets), Rochester. 9:00am-5:00pm. TEL 585.753.1600

Details and applications are at: http://www.monroecounty.gov

You may also apply through the City Clerk’s office: http://www.cityofrochester.gov/index.cfm?id=660 - Passport

• Call ahead to find out if there are any regulations or fees specific to your area.

• Processing a passport application can take six weeks or longer.

Apply for or renew yours now.

What you will need when applying for a passport:

1. Complete passport application, unsigned

2. Proof of U.S. citizenship: Certified copy of birth certificate bearing:

• raised seal • file date within a year of birth • name correctly spelled

or: • naturalization papers or old passport

3. Two recent passport photos, 2" x 2", with a white background.

Medical Center Photography Center Tel# 5-5731. Inexpensive photos may also be taken at the CVS which is located at 789 Elmwood Avenue in Rochester.

4. Check or money order made payable to "Passport Services". The fee typically ranges from $65.00-$145.00. A money order will often expedite the process. Some offices will not take cash.

There may be an execution fee (in Monroe County, it is $30.00).

5. Identification such as a driver's license or current student ID card. Police IDs are not valid.

Visas

A visa is official permission, granted by the authorities of a country where you will study or visit, which allows you to enter and remain in that country for period of time. You must have a valid passport in order to apply for a visa. Note that many countries require that your passport be valid at least six months past your intended stay in that country. In other words, if you intend to study abroad in the spring semester (January-May), your passport should be valid at least through November of that year. Some countries require you to obtain a visa either in the U.S. or at a consulate abroad. Costs and entrance requirements vary, but expect to pay between $75 and $400. Find out now what visas, if any, you will need, for places where you will either live or visit. Visas can take up to eight weeks to process, and you may be required to appear in person to obtain the visa. You cannot apply for a visa until you have been admitted to a study abroad program.

It is your responsibility to determine the requirements and to apply for a visa in a timely fashion.

If you are not a U.S. citizen: Check now with the consulate of the country in which you’ll be studying for any special visa requirements. Consult with an International Student Advisor about other requirements you may have.

TIP: Make a photocopy of your passport (and visa, if applicable). Take the originals and copies overseas with you. Store the copies in a safe place, but in a different location than the originals. Leave a copy with your family. Should your passport/visa be lost or stolen, they will be easier to replace if you have a copy.

Visit these websites for more information: http://travel.state.gov/passport/passport_1738.html

http://www.embassyworld.com

VISA APPLICATION INFORMATION

Visa application requirements and processes can vary greatly from country to country, and even from Consulate to Consulate. In other words, the Spanish Consulate in New York may have different requirements than the Spanish Consulate in Los Angeles. The process can be time-consuming and complicated and we provide the following tips to help you know what to (possibly) expect as you begin the process.

• When you apply for a visa, you are dealing with the government of a foreign country. They can make and change their policies and procedures at any time.

• We are not agents of foreign countries, so our ability to help you fill out visa applications is extremely limited. It is always best to get answers directly from a Consulate employee.

• Read very carefully the application and instructions before contacting a Consulate. This will enable you to ask appropriate and informed questions.

• If you download visa application materials from a website, call/email the Consulate to be sure that it is the most recent version (unless the website states that it is).

• Consulates generally have very limited open hours both for answering the telephone and for public appearances.

• When you speak with someone in a Consulate write a detailed record of the conversation: date, time, full name of person with whom you spoke, and their comments or answers or recommendations.

• Never assume that because your friend got a visa in one week, that you will, too.

• You may have to appear at a consulate in person to submit your visa application materials. If this is a requirement, there is most likely no way to get around it. If the NY Consulate of Spain, for example, requires you to apply there, you must be prepared to drive, fly, or take a bus or train to NYC. We cannot ask them to eliminate this requirement for you. Some consulates require appointments, others do not.

• Don’t assume anything. If, for example, the visa application asks for your address while in [country], and you won’t have that information until you arrive overseas, ask the consulate what to write in that space. Some may accept “TBA”, some may accept the program address, some may not accept it without the actual address. We cannot guess how or what to answer for any question; neither should you.

• When you apply for a visa, you must submit your passport with the application. Therefore, it may not be possible for you travel outside the U.S. prior to your term abroad.

• Again, requirements vary, but in general, expect to provide the following when applying for a student visa:

demographic information about yourself and your parents, including dates and places of birth; your passport; certification of health and/or certain immunizations; letter of acceptance to your study abroad program and/or host institution; letter verifying that you are currently enrolled (at UR) in good standing; detailed financial support information, notarized, e.g., bank statements (family and self), financial aid sources, etc.; proof of health insurance coverage abroad; your round-trip plane ticket to your study abroad country.

Don’t be surprised if this is not all that is required! This is why it is absolutely essential that you determine your specific requirements very early on in the study abroad application process.

• Allow at least two weeks when requesting documents such as letters of acceptance, enrollment verification, and others.

• Most of all, be patient and be prepared. The visa application process is normally the most daunting and time-consuming part of the study abroad process. Keep in mind the end result!

Useful items and gift ideas for students going abroad

Many parents, family members and friends of students going abroad ask about suitable gifts. Here are some suggestions that can be purchased on-line, at discount department stores, or in stores that cater to travelers’ needs.

1. TRAVEL GUIDE / MAP

A travel guide and map to the city or country can provide an armchair introduction, and will be an invaluable companion. Students tend to like the Rough Guides, Lonely Planet, Let’s Go series.

2. “HEALTHY TRAVEL” GUIDE

Lonely Planet publishes regional guides, and there are many others. These books are either general or region-specific (Australia, Latin America, Africa, etc) and cover nutrition, medications, fitness, travel stress, and much more.

3. PAPERBACK COOKBOOK

All students, unless living in homestays, need to know the basics of food buying and preparation. Eating in restaurants on a regular basis can be very expensive. Most study abroad programs and overseas universities do not offer meal plans.

4. INEXPENSIVE WATCH

Small valuables such as jewelry should be left home, but a watch is essential. Some programs require students to wear them on field trips so no one in the group is left behind or kept waiting. If the watch has an alarm feature, they won’t need a…

5. TINY ALARM CLOCK

Trains and planes leave on time, and most faculty overseas are not as sympathetic as their American counterparts to those who are late to class!

6. MINI FLASHLIGHT

One of the most useful items in a student’s backpack.

7. SAFETY WALLET

Use it, or risk losing it! A wallet worn under the clothes is the best way to protect credit cards, passport and cash. Thieves know exactly where students are likely to stash wallets (in pockets or backpacks) and they know how to get at them. The safety wallet is the best defense.

8. POCKET-SIZED MINI PHOTO ALBUM OF FAMILY AND FRIENDS

Students like to show pictures of the folks back home, the college roommates, even the family pet, to their new friends. This helps homesickness, too.

9. DECK OF CARDS

Handy for those inevitable travel delays.

10. ADDRESS LABELS

A great way to encourage postcards from your traveler. Include the grandparents, etc.

11. PHONE CARD

Pre-paid phone cards, which can be used most anywhere in the world, can be a cheap way to call home.

12. SLEEP SACK

A liner, usually made of washable silk, lightweight and compact. A great comfort as a sleeping bag liner, or for use in youth hostels.

13. CAMP TOWEL

Useful as a light towel or washcloth. Rayon travel towels absorb 10 times their weight in water, and lose most of it with a simple wringing.

14. TRAVEL JOURNAL

Many students keep on-line journals to record their travels and experiences. Some like the old-fashioned way. It’s hard to sketch in an on-line journal, or to use it to stash souvenir ticket stubs, postcards, etc.

15. CAMERA AND FILM/DIGITAL CARD FOR CAMERA

Depends on the individual’s needs and interests. Some will want a high-tech model with hardware to e-mail home photos and videos. Others will just want an inexpensive auto-focus camera so there’s no worry about loss of an expensive item.

Websites of Interest

UR Center for Study Abroad www.rochester.edu/abroad/

Internships in Europe Programs www.rochester.edu/College/internships

U.S. Department of State www.travel.state.gov

Universal Currency Converter http://www.xe.com/ucc/

Country calling codes www.countrycallingcodes.com/index.htm

Worldwide travel information http://www.planetrider.com/

International Student ID Card http://www.istc.org/sisp/index.htm

International Youth Hostel Card http://www.hiusa.org/

Travel Gear:

LL Bean www.llbean.com

Magellans www.magellans.com

Pac-Safe www.pac-safe.com

REI www.rei.com

Travel Smith www.travelsmith.com