Deans' Office : Budget Planning Timeline

Budget and Faculty Planning Timelines

Fiscal Year 2008/2009 as of February 7, 2008

Budget Planning Timelines

Capital Budgets
Date	Event
November 1, 2007	Distribute capital planning materials to departments via e-mail
November 30, 2007	Completed capital budgeting materials due in Deans’ Office
May, 2008	Send 2008/09 capital approval letters to chairs and directors
May - August, 2008	The majority of significant equipment purchases and renovation projects will be planned to take place during this time period

Operating Budgets
Date	Event
Jan. 18, 2008	Distribute operating budget materials to departments
Feb. 15, 2008	Operating budgets entered in Intranet System
April 1, 2008	Publish summer 2008 tuition rates for department reimbursement plan.
April 15, 2008	Staff Performance Reviews due in Deans' Office
May 1, 2008	Distribute faculty salary planning materials to departments.
May 11, 2008	Completed faculty salary proposals from departments due in Deans’ Office.
May - June, 2008	Administer and implement 2008 staff wage and salary program.
Early June, 2008	Department chairs notified of approved faculty salaries.
June 16, 2008	Send letters to department chairs and program directors advising them of approved staff salaries for 2008/09.
June 16, 2008	Send letters to department chairs and program directors advising them of approved operating and endowment budgets for 2008/09.
Aug 1-Sep 30, 2008	Departments and Deans’ Office collaborate on reconciling and calculating Ledger 2 budget carry-forwards accumulated through June 30, 2008
Oct 1-31, 2008	Deans’ Office adds budget to department ledger 2 accounts for prior year carry-forwards.

Faculty Planning Timelines

Leaves of Absence
Date	Event
December 1, 2007	Faculty requests for Leaves of Absence during academic year 2008/09 are due in Deans' Office.
No later than March 1, 2008	Deans' recommendations for approved Leaves of Absence forwarded to Provost's Office. Departments advised of recommendations.
Late Spring	Faculty notified whether or not their requests for Leaves of Absence during Academic Year 2008/09 have been approved by Provost.

Adjunct Faculty
Date	Event
February 1, 2008	Distribute adjunct faculty planning materials to departments.
February 15, 2008	Completed adjunct faculty planning materials due in Deans’ Office.
Mar 1-May 31, 2008	Deans work with department chairs and program directors to analyze, refine, and finalize 2008/09 adjunct faculty budgets.

Tenured & Tenure-Track Faculty
Date	Event
March 15, 2008	Online Faculty Activities Reports for Calendar Year 2007 submitted.
Feb - May	Department chairs identify faculty salary issues, retention problems, recruiting plans, etc. and communicate to Deans.
Late Spring	Department annual reports due in Deans' Office
Late Spring	Deans’ Office sends letters to faculty advising of approved salaries.