Wilson Commons Student Activities

Awareness Opportunities Policy

Request Forms are available online at Campus Club Connection. Please click on the following link for the Non-Room Reservation Form

Awareness Opportunities Policy:

  1. Awareness Opportunities reservations last up to 2 weeks per group per project for the 3rd Floor Display Case and Donation Box. Reservations last up to 1 week per group per project for the Expression Wall. To ensure equal and fair access to others, groups cannot schedule consecutive reservation periods. If multiple groups are involved in the project, the reservation period is still limited to the aforementioned time limit. 
  2. These areas are NOT to be used to promote singular events. Past project examples include: nationally recognized weeks or months, community weekends, and awareness of social issues. 
  3. The Expression Wall and Display Case cannot be requested on the same reservation however, the Donation Box can be requested in conjunction with a reservation for the Expression Wall or Display Case. 

Donation Box Policy:

  1. To reserve the Donation Box in Wilson Commons, please submit a request using the online Donation Box Form located on the Forms Tab on the WCSA website. Please click on the following link for the Donation Box Form. All donation box requests are to be submitted at least5 business days prior to the start of the requested reservation date. Reservations are made on a first-come, first-serve basis. Upon approval, a confirmation email will be sent to the individual who submitted the initial request. In the case the request cannot be accommodated, an email will be sent to the individual who submitted the initial request. Please be aware that groups are not guaranteed the donation box space.
  2. Donation box space is limited to an area within the confines of the Common Connection. We reserve the right to place the collection box in an appropriate space as to not interfere with the daily activities of the department.
  3. At the conclusion of the reservation period, the collection box must be picked-up by the reserving group within 2 days. Wilson Commons Student Activities is not responsible for items in the donation box after the reservation has expired. 
  4. The student organization or department will provide the donation box. It must be labeled with the sponsoring organization or department, the dates of the collection, where the items will be donated and what items will be accepted (examples include, but not limited to, clothing, non-perishable food items, school supplies, etc.). 
  5. Currency CANNOT be collected in the donation boxes.
  6. The student organization or department will check the donation box frequently to empty the contents.
  7. Wilson Commons Student Activities is not responsible for theft of items placed in the donation box. 

Expression Wall Policy:

  1. To reserve the Expression Wall in Wilson Commons, please submit a request using the online Expression Wall Form located on the Forms Tab on the WCSA website. Please click on the following link for the Expression Wall Form. All Expression Wall requests are to be submitted at least5 business days prior to the start of the requested reservation date. Reservations are made on a first-come, first-serve basis. Upon approval, a confirmation email will be sent to the individual who submitted the initial request. In the case the request cannot be accommodated, an email will be sent to the individual who submitted the initial request. Please be aware that groups are not guaranteed expression wall space.
  2. Items cannot be directly affixed to the wall. Clips are available for sign-out at the Common Connection to hang items from the wire. If clips are not returned, the organization/department will be charged $2 per clip. 
  3. All displays must clearly state the sponsoring organization/department and a statement of purpose for the project. 
  4. Student organization displays must be approved by the adviser before they are hung. 
  5. Wilson Commons Student Activities is not responsible for loss or damage to the items used in the display. 
  6. All display items must be removed by 8pm on the last day of the reservation period. Wilson Commons Student Activities is not responsible for display items that are not removed by the end of the reservation period. 

Display Case Policy:

  1. To reserve the Display Case in Wilson Commons, please submit a request using the online Display Case Form located on the Forms Tab on the WCSA website. Please click on the following link for the Display Case Form. All Display Case requests are to be submitted at least5 business days prior to the start of the requested reservation date. Reservations are made on a first-come, first-serve basis. Upon approval, a confirmation email will be sent to the individual who submitted the initial request. In the case the request cannot be accommodated, an email will be sent to the individual who submitted the initial request. Please be aware that groups are not guaranteed Display Case space.
  2. On the first day of the reservation period, the organization/department must come to the Common Connection to sign out the case key. The key must be returned after the items are put in place and is not to be kept during the entire reservation period. 
  3. Items can be affixed to the back wall utilizing thumbtacks or push pins. These will NOT be provided by Wilson Commons Student Activities. Display items can be set in the bottom of the case. Scotch tape can be used to string items through the case. No other kind of tape is permitted. Approval for other kinds of adhesives or display techniques must be approved by the Wilson Commons Services Coordinator. 
  4. All displays must clearly state the sponsoring organization/department and a statement of purpose for the project. 
  5. Student organization displays must be approved by the adviser before they are hung. 
  6. All displays must clearly state the sponsoring organization/department and a statement of purpose for the project. 
  7. All display items must be removed by 8pm on the last day of the reservation period. Wilson Commons Student Activities is not responsible for display items that are not removed by the end of reservation period. 

Questions?

Phone: (585) 275-9390
Fax: (585) 273-5306
Email: wcsa@rochester.edu

Mailing Address:
201 Wilson Commons
University of Rochester
PO Box 270281
Rochester, NY 14627

ODOS

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