Wilson Commons Student Activities

Event Planning

General Posting Guidelines on Campus

Materials for hanging flyers can cause damage to property on campus. Areas like the clock tower, painted walls in buildings, and glass on windows and doors are sensitive to adhesive materials and cause damage easily. If your group is found posting in such areas and damage occurs in removing postings a fee may oc­cur to repair damage. If you have any questions about posting around campus talk please with your advisor.

Wilson Commons Bulletin Board Policies

Wilson Commons Student Activities encourages the dissemination of information through the posting of posters and fliers on bulletin boards within the building. Wilson Commons Student Activities is responsible for the administration and maintenance of all bulletin boards in the building and reserves the right to clear the bulletin boards at any time.

Wilson Commons Student Activities will assist in the multiple posting of fliers and posters in Wilson Com­mons. Student groups and departments who wish to have their program fliers and posters posted on the various bulletin boards and in glass cases should bring 4 copies of their posters to the Wilson Com­mons Office Manager, Room 201. Approved posters will be posted on a space available basis for 4 locations. WCSA will only hang posters for university sponsored events.

Open Bulletin Boards – General Posting

  • These designated boards are open for anyone to hang posters.
  • One poster per event is allowed. Multiple posters will be removed.
  • Posters covering other posters will be removed.
  • Posters hung on borders will be removed.
  • Open bulletin boards will be cleared every Monday.

Locations:

  • 1st Level – Kiosk around circular stairs.
  • 2nd Level – Kiosk near main entrance. All sides except side facing the Common Connection.
  • 3rd Level – Bulletin Board on left side of tunnel across from RCCL glass cases.

Wilson Commons Student Activities – Controlled Access Bulletin Boards

  • These designated boards are for hanging posters approved through Wilson Commons Student Activities.
  • One poster per event is hung.
  • All other posters and fliers will be removed.
  • The Office Manager of Wilson Commons Student Activities is responsible for the approval process of post­ers and the daily administration of these boards.
  • All dated posters will be cleared daily.

Locations:

  • 2nd Level – Kiosk near main entrance facing the Common Connection.
  • 3rd Level – Hallway to Frederick Douglass Building, before glass doors.

3rd Level – GLASS CASES AND BULLETIN BOARDS

  • The 3rd Level Glass Cases, located in the tunnel to the Library, are available for hanging posters for cam­pus programs and activities. Posters for the glass cases should be given to the Office Manager in Wilson Commons Student Activities.

FLIERS AND POSTERS ARE PROHIBITED ON GLASS, WOOD, BRICK, PAINTED, AND METAL SURFACES. Advertisements cannot be placed on surfaces or tables in Wilson Commons.

Day of Event Signage

  • WCSA will permit signs that are directional in nature to be hung the day of an event.
  • The event must be located in Wilson Commons.
  • This is the only time information can be posted on the glass doors or brick surfaces of Wilson Commons.
  • Signs cannot be posted on any painted surfaces.
  • The sponsoring organization must remove all signs after the event or a fee could be incurred.

WCSA does have arrow signs that can be placed around the building for directional usage for events. Please contact the Common Connection regarding their usage.

WCSA does permit art and free expression projects in Wilson Commons outside of bulletin board spaces on a temporary basis. Prior approval is required through the Director of Wilson Commons. There are also several spaces available for awareness activities that can be reserved through a form available at the Com­mon Connection.

Organizations in violation of any sections of this policy may incur costs for the removal of their materials.

Posting Policy for Residence Halls

Advertising is strictly limited to bulletin boards in residence hall areas. Posting is not allowed on doors, windows, bathroom mirrors, floors or rugs, in elevators or in stairwells. Advertising may not be slid under student room doors. Promotional literature for recognized student organizations, approved student pro­grams and campaign posters may be posted on residence hall bulletin boards unless the board is specifi­cally designated for a particular use (e.g. board reserved for Hall Council information). When posting on bulletin boards, only one (1) advertisement per bulletin board is allowed. Groups must not cover up other ads when posting their own advertisement. Staples, thumb tacks and masking tape are approved methods of hanging advertisements on bulletin boards. Do not use duct tape or packing tape. All four corners must be attached to the bulletin board. Promotional literature posted on any surface other than bulletin boards will be removed by the Residential Life staff. Commercial advertising is not permitted in any residence hall building. Such advertisements will be removed by the Residential Life staff. Charges for damage associ­ated with improper posting may be billed to the sponsoring organization.

Questions?

Phone: (585) 275-9390
Fax: (585) 273-5306
Email: wcsa@rochester.edu

Mailing Address:
201 Wilson Commons
University of Rochester
PO Box 270281
Rochester, NY 14627

ODOS

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