Wilson Commons Student Activities
Maintaining a Great Organization
General Guidelines
- Student organizations
and their members must abide by federal, state, county, and municipal laws, student
conduct policies, and the operating policies of the University.
- Organizations shall
also comply with such other conditions and regulations, which may be adopted by
the University. Organizations will also adhere to their own constitution and
bylaws. For matters not otherwise specified, Robert’s Rules of Order shall
apply.
- Registration forms must be
submitted to Wilson Commons Student Activities by the third Friday in September
each academic year. Each organization shall ensure that the information on its
registration form and Campus Club Connection site is complete and current.
- Each new organization
shall submit with their new organization proposal, a current copy of the constitution or
charter, which must define the proposal, and function of the organization and its
goals and principles. All changes in the written constitution, by-laws, or
rules of order of an organization must be reported to the Policy & Review
Committee. All constitutions must follow the approved constitution format.
- Organizations must seek advisor signatures on their new organization and renewal forms. The category of an organization determines the signature or signatures needed.
- Academic/Pre-Professional: College Department Office and 201 Wilson Commons
- Club Sports: Jeff Jauron, 2117 Goergen Athletic Center, and Faculty Advisor
- Class Council, Clubs, Awareness, Entertainment Programming, Intercollegiate Competition, Media/Publications, Performing and Fine Arts, Political, and Student Government: 201 Wilson Commons
- Community Service: RCCL, (5th floor WC)
- Fraternity/Sorority: Assistant Director of Fraternity and Sorority Affairs, John DiSarro 510 Wilson Commons
- Hall Councils and Special Interest Housing: Residential Life Advisor and Ed Feldman, Susan B. Anthony Hall
- Religious: Interfaith Chapel, Eileen Bruton
- SA student organizations
are not allowed to sign contracts or enter into contractual agreements. Only
your advisor has the authority to sign contracts or enter into contractual
agreements.
- Funds must be approved
by the advisor from the responsible office. All organizations are encouraged to
seek additional advisors from the University Community to serve as resources.
- A student organization
must be organized by its undergraduate student members, but may include all
members of the University Community (faculty, staff and graduate students).
- Officers must be
full-time matriculated undergraduate students of the University of Rochester.
Officers are encouraged to maintain good academic standing (2.0 GPA).
- No person shall be
excluded from the activities of an organization on the basis of race, sex or
sexual orientation, religion, national origin, handicap, marital or parental
status, unless such exclusion is otherwise legally sanctioned.
- No organization shall
engage in hazing which the University of Rochester has defined as: any action
taken or situation created, whether on or off University premises, that has the
potential to produce mental or physical discomfort, embarrassment, harassment
or ridicule.
- The University views all registered student organizations as private affiliates
and does not endorse the missions, goals, or purposes of any organization, nor
allows the organization to act on behalf of the University.
- The use of the name,
the seal or any facsimile, or any trademarked or copyrighted name or symbol of
the University of Rochester must be approved.
- Violations of the
Rules and Regulations for student organizations may result in sanctions.
