Employee reporting process sees major changes

B oth the HRIS (Human Resource Management Information System) and the TMS (Time Management System) are implementing major changes in the coming weeks that will affect departmental administrators and employees.

Among the more significant changes are those being made to how an employee's work hours are reported. Departments will soon be using new blue time sheets that replace the current green time sheets. The new time sheets will include added features, such as providing more room to write information and supplying accrual amounts for all employees.

In addition, beginning on Sunday, June 20, 4,000 hourly employees, including 2,000 nurses, now will use badge readers with the new Kronos system to document their work hours. Those employees who previously used API badge readers will make the switch to the Kronos readers.

Further modifications include new personnel action forms and a new paycheck format for all employees, which will be previewed as an insert with June paychecks. To avoid delays in processing transactions during the switchover, all personnel forms, especially those for new hires and other PAF changes, should be submitted by Friday, June 18. Although all transactions after this date will be accepted, they will have to be held until the new system goes live on Friday, July 2.

Training sessions--which begin on Friday, May 28, at the Medical Center and on Monday, June 7, at the River Campus--will be offered on using the new PAFs and time sheets. Complete information about the training sessions and the HRIS/TMS changes is available on the Web at two sites: www.uis.rochester.edu/acs/hris.htm and www.uis.rochester.edu/acs/tms.htm.