November 19, 2017

University of Rochester AS&E GSA

 

POSITION SUMMARY:

The Graduate Assistant (GA) will live on campus from roughly May 16 – August 7, 2016 and will oversee all summer program events as well as the incoming freshman and Program Assistant (PA) staff participating in the Rochester Summer Immersion Program. The GA will work full timeand have some spring and summer training commitments leading up to the session start. The successful candidate should not have any outsideemployment and my not enroll in summer Session B classes. The GA must be a current University of Rochester graduate student. He/she will be responsible for providing activities, supervision, and counsel to the students and Immersion staff participating in the program.

 

QUALIFICATIONS:

Education: Current University of Rochester graduate student with prior residential life experience preferred.

Experience: We seek one student with a demonstrated interest in working on programming events and with domestic and international incoming freshman students. The GA should have experience with event planning and working with college students in a residential collegeenvironment. Must have demonstrated ability to work with limited direction and to direct/supervise the coordination/execution of events and programs.

Other: Must be comfortable having daily contact with faculty, students, and other administrative staff. Requires excellent interpersonal and communication skills with the ability to work with a high degree of discretion, judgment, and tact. Room, board, and paymentprovided. Nights, weekends, and on-call availability will be required during program weeks.

 

SUPERVISION AND DIRECTION EXERCISED:

Manages and staffs summer programs and events. Supervises Rochester Summer Immersion Program Assistants and Summer Immersionparticipants.

 

RESPONSIBILITIES:

  • Plans, manages and staffs all summer programs and events.
  • Take an integral role in the training of PA Immersion staff members. The GA will be responsible for a number of areas during training, including the explanation of specific functional areas, as well as the planning of staff development and team-building activities.
  • Supervise PAs and facilitate regular staff and one-on-one meetings with each team member.
  • Advise PAs with individual responsibilities, and complete summer evaluations with each.
  • Attend meetings with Summer Programs administrators on a weekly basis.
  • Bea visible and accessible presence in the residence hall. This includes eating meals with the students and PA staff,visiting classes, leading evening and weekend activities, etc.
  • Maintain a goodrelationship and open communication with residential life, custodial staff, and other University departmentsas needed.
  • Interact with Immersion students, ensuring their needs are met by their PA. This includes being present at both check-ins/check-outs to facilitate a smooth transition.
  • Organize and oversee the details of the programs opening and closing including supervision of pre- and post-term residence hall inspections, damage assessment, keys, roommate assignments, etc.
  • Immediately inform Summer Immersion administrators of important disciplinary, personal, or medical matters relating toprogram participants.
  • Schedule shifts for PAs and ensure all are working approximately the same amount of hours.
  • Plan, coordinate, and chaperone field trips, extracurricular activities, and special events for Immersion students.
  • Greet, direct, and orient program participants and parents during move-in and welcome sessions.
  • Disciplinestudents and mediate conflicts in accordance with Summer Immersion policies and student code of conduct.
  • Provide status reports to Summer Immersion administrators, and communicate Summer Immersion information to PA staffand students.
  • Livein residence hall for the duration of the program.
  • Be available to Summer Immersion Programs on all weekends.
  • Serve as a caring, compassionate mentor and adult presence to PAs and student participants.
  • Be directly responsible for the welfare and supervision of all students. This includes ensuring safety outside of their class time byadhering to Summer Immersion policies/procedures.
  • Assume additional responsibilities as assigned.

 

SUPERVISION AND DIRECTION RECEIVED:

Position reports to the Director of Summer Programs and Part-Time Studies. Receives general direction from Director of International Engagement and the Summer Programs Program Assistant.

 

2016 TIMELINE (Tentative)*

*Dates subject to change

Recruitment                                                   March – April

Application deadline                                    April 8th

Interviews                                                       April 12th-15th

Applicants notified by                                 April 18th

Position runs                                                  June 6th – August 7th

PA Training                                                     June 20th – June 23rd

Immersion Program Dates                          June 24th-August 7th

 

For further information, contact summersion@ur.rochester.edu

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