The Bursar’s Office is responsible for such student financial affairs as billing (for tuition, health, and activity fees), loan disbursements, and paychecks not sent to departments.
There are several types of aid available to graduate students, and different offices and even some departments administer aid allocation. Some major sources of aid are listed below. You will also want to check with your departmental advisor.
Financial Aid Office
Grad Counselor: Jon Heininger
Location: 33 Wallis Hall (ground floor)
Phone: (585) 275-3226
Fax: (585) 756-7664
The Financial Aid Office provides assistance to graduate students who are interested in obtaining federal and/or alternative loans to help fund their education. For more information about financial aid for graduate students, please visit the Financial Aid Office’s website and click on the section for Graduate Students. If you would like to set up an appointment with your financial aid counselor, you can email him/her directly, call, or stop by the office to set up your appointment. Appointments are available daily and need to be scheduled at least a day in advance.
Fellowships and Grants
There are numerous grants and fellowships offered nationally, through the University, and through individual departments. A searchable fellowships database can be found on the website. Additionally, students are encouraged to consult their departmental advisor and/or their departmental Director of Graduate Studies to find out about opportunities.
External Work Policy
Full-time students holding fellowships, assistantships, or scholarships may not accept other full-time employment, unless it is an internship related to the student’s academic program and supported by the student’s advisor, the program Director of Graduate Studies, and the Dean of Graduate Studies. Part-time employment for full-time students is limited by individual programs. Any part-time employment must be approved by the student’s advisor and the program Director of Graduate Studies. International students must discuss any special rules and regulations for internships and part-time employment with the International Services Office (ISO) .
Expectations and Responsibilities
Policies regarding what students can expect throughout their program and what their responsibilities are throughout their program can be found on-line:
Master’s students: http://www.rochester.edu/college/gradstudies/policies/masters.html
Students are expected to adhere to University rules and regulations at all times, as well as to adhere to city, state, and national law. The University rules and regulations are printed in both the Graduate Studies Bulletin and its abridged companion, the Redbook. Note that some offenses (such as theft or sexual harassment) violate both University policy and local law. In those cases, the offender can face punishment or sanction by both institutions.
In general at the University, academic offenses are handled by the University Dean of Graduate Studies, while non-academic offenses are handled by the Dean of Students. For an academic offense, such as plagiarism or other academic dishonesty, if the school Dean of Graduate Studies determines that the case does, indeed, constitute academic misconduct, then the individual departments make a recommendation to the University Dean, who issues the final decision. For a non-academic offense (such as racial harassment), the Dean of Students decides if the alleged offense is groundless, or if not, if it is to be handled administratively, mediated, or by a formal charge and hearing. If the Dean decides a hearing is warranted, the student can choose between an administrative hearing (consisting of 3-6 faculty and staff) or a graduate hearing (5-9 graduate students, with a faculty non-voting advisor). In either case, the panel determines if there was a violation, and then administers an appropriate sanction.
If you are having a problem that requires University intervention, contact the office of the Dean of Students, the Graduate Student Ombudspersons, the Intercessor’s Office, or the GOG Student Advocacy Officer.
Humanities and Social Sciences
Ombudsperson: Professor Richard G. Niemi
Location: 321 Harkness
Phone: (585) 275-5364
Natural Sciences and Engineering
Ombudsperson: Professor Kara Bren
Location: 448 Hutchison Hall
Phone: (585) 275-4335
When problems arise, there are many people to whom students can turn for advice: faculty advisor(s), the departmental Director of Graduate Studies (DGS), the department chair, and the Dean of Graduate Studies. However, sometimes students may feel unable to approach any of these people for help, and this is when a student should turn to the Ombudsperson. Each of these ombudspersons is a faculty member who can provide confidential, impartial, and independent advice to help graduate students address their concerns. The Ombudspersons provide a resource for and information about institutional policies and act as facilitators to help students resolve their problems, connecting students with those who can help, accompanying the student in discussions of problems or issues with faculty or administrators, and acting as an informal mediator between the student and faculty or administrators. The Ombudspersons can also help to effect positive change by providing feedback on patterns of problems and complaints to appropriate administrators.
Location: 36 Wallis
Phone: (585) 275-9125
Intercessor: Kathleen Sweetland
Intercessor: Frederick Jefferson
This office is a resource for solving problems that do not seem to belong elsewhere in the University. Students, staff, or faculty members who have concerns about their University experience that cannot be worked out through obvious channels are encouraged to contact the Intercessors for assistance. This office is particularly interested in identifying patterns of problems that indicate a need to change organizational structures or procedures. The Intercessors are responsible for handling concerns regarding sexual harassment (Sweetland); ethnic and racial issues (Jefferson); and disagreements among faculty, staff, or students that cannot be resolved by other means.
University Rules and Regulations
The University rules and regulations concerning everything from non-academic offenses to thesis formats can be found in various University publications, all of which are on-line.
Location: 302 Meliora Hall
Phone: (585) 275-2366
This office provides career planning and placement services, as well as academically-linked career counseling. While many of their services are aimed at undergraduates, they do have valuable services for graduates as well. In particular, they offer counseling and advice on resume presentation, interview skills, and effective job search behaviors for both industry and academic positions. In addition, the Center for Work and Career Development maintains a database of alumni and offers many employment-related programs throughout the year.