University of Rochester

Office of the Vice President for IT

Policy on Social Security Number & Personal Identifying Information

Universities face an ever growing need to protect the personal information of faculty, staff, and students and to reduce the risk of identity theft.  In response, the University of Rochester has adopted a formal policy on the collection, maintenance and distribution of Social Security numbers (SSN) and Personal Identifying Information (PII) in January 2009.

  • Within the policy, a Custodian is the person who POSSESSES or is responsible for CONTROLLING ACCESS to Social Security numbers and Personal Identifying Information. 
  • Use of Social Security numbers and Personal Identifying Information needs to be LIMITED,REGISTERED, and PROTECTED.
  • Social Security numbers and Personal Identifying Information are classified as Legally Restricted Information within Section III of the University’s IT Policy

View Full SSN-PII Policy

View SSN-PII Powerpoint Presentation (converted to PDF format)

IT Policy


Acceptable Use

Confidentiality Statement

Copyright and File-Sharing

Credit Card Policy

Email Use Policy

Mobile Computing Device Standards

Multifunctional Devices and Copiers

Record Retention Policy

SSN/PII Policy