Access the Guest NetID System

Guest NetID Brochure (Guest Information) (pdf)

Guest NetID Brochure (Sponsor Information) (pdf)

General Information:

Who is eligible for a Guest NetID?
Who can sponsor a guest?
What applications will guests be able to access with a Guest NetID?
What type of Guest NetIDs will exist?
How long will a Guest NetID be valid?

For Guests:
How do I request a Guest NetID?
I received a Guest NetID Invitation Email from GuestNetID_System@Rochester.edu. What do I do?

For Sponsors:
How do I invite someone to get a Guest NetID?
How do I approve a request for a Guest NetID?

Who is eligible for a Guest NetID?
Examples of recognized Sponsored Guest Affiliations at the UR include:

• Visiting students/parents
• Conference Attendees
• Contractors
• Vendors
• Visiting Faculty/Scholars
• Retirees

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Who can sponsor a guest?

A sponsor can be a University faculty or staff member who has a University email address and NetID. Faculty and staff can sponsor a single guest or multiple guests for an event. A sponsor must provide the guest with their NetID and email address if the guest is requesting a Guest NetID. If the faculty or staff member is inviting a guest to have a Guest NetID, the sponsor's NetID will be provided to the guest via the Guest NetID service.

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What applications will guests be able to access with a Guest NetID?
Currently, a Guest NetID provides access to:

• UR Wireless, the wireless network currently in place on campus, (see http://www.rochester.edu/it/wireless/ for more information on UR Wireless)
• ResNet, the wired network in student dorms
• Some wired locations on campus, including computers located in Rush Rhees Library and the IT Center (Rush Rhees Library)

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What type of Guest NetIDs will exist?
One type of NetID will exist for all guests. The format of the Guest NetID is:

First Initial Last Name Unique Numeric Identifier _guest

Example: jsmith109_guest

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How do I request a Guest NetID?

1. Ask a University faculty or staff member to sponsor you (this should be someone who knows your affiliation to the University).
2. Obtain your University sponsor's email address and NetID.
3. Go to https://guestnetid.ur.rochester.edu/.
4. Choose Guest NetID Request Form.
5. Complete the Guest NetID process.

I received a Guest NetID Invitation Email from GuestNetID_System@Rochester.edu. What do I do?

1. Click on the link provided in the email.
2. Complete the Guest NetID process.

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How do I (as a guest) complete the Guest NetID process?

1. Complete steps 1 & 2 on the web form.
2. Your sponsor will be notified by email of your request.
3. The sponsor will either approve or deny your request. The sponsor must see the request notification to approve or deny your request. Please contact your sponsor if you do not receive a request approval or denial within a reasonable timeframe.
4. If you receive a denial email, contact the sponsor for a reason.
5. If you receive an approval email :
   • Click on the email link to enter the Guest NetID service.
   • Enter your Guest NetID and identification code.
   • Take the Acceptable Use Quiz. (What is the Acceptable Use Policy?)
   • Setup your Guest NetID password.
6. You are now ready to use your Guest NetID!

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How do I invite someone to get a Guest NetID?

1. Go to https://guestnetid.ur.rochester.edu.
2. Choose Sponsor Login.
3. Enter your NetID and password.
4. If you have many guests for an event:
   • Choose the Manage Events tab.
   • Enter the event description if it is a private event, and the start and end dates, then press Add.
5. Choose the Invite Guests tab.
6. Enter the email addresses of invitees.
7. Add an additional message (if necessary).
8. Use the pull-down menu to choose an event (if necessary).
9. Press Send to send an email invitation.
10. The email may get treated as spam, so please tell the guests that the email is from GuestNetID_System @Rochester.edu.
11. Your guests must now respond to the invitation email. If the guest does not respond, please verify that they received the invitation.
12. Once you receive the Guest NetID Request response email, please complete the Guest NetID process.

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How do I approve a request for a Guest NetID?

1. Provide your email address and NetID to the guest.
2. Have them go to https://guestnetid.ur.rochester.edu and instruct them to click on Guest NetID Request Form to submit a request for a NetID.
3. You will receive an approval email from GuestNetID_System@rochester.edu. Click on the link provided in the email.
4. Complete the Guest NetID approval process.

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How do I (as the sponsor) complete the Guest NetID process?

1. Enter your NetID and Password.
2. You will be directed to the Guest Approval form.
3. Start and End dates can be modified for any guest in the list.
4. Now you can either approve or deny the Guest NetID request.
   • Click the box for each guest that you would like to either deny or approve.
   • If you want to deny a guest, click Decline. The guest will NOT be given a Guest NetID.
   • If you want to approve a guest, click Approve. The guest will be contacted by email and will receive a Guest NetID.
5. Any guest that you approve will be able to initialize their Guest NetID password.

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How do I manage guests in the Guest NetID system?

You may review your guests at any time by choosing the Manage Guests tab after logging into the Sponsor Login section. Here you may see all the details associated with a Guest NetID request. Details appear at the bottom of the page.

You may also choose to terminate a guest's ability to use their Guest NetID. If you terminate the account, it will become inactive immediately.

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How long will a Guest NetID be valid?
This will depend on the needs of the guest, and the permission granted by the sponsor. On the Sponsorship Form, fields are available for the requested effective and expiration dates. The maximum term of a Guest NetID is one year, however, it can be renewed each year.

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