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Parents Buzz
Parents Buzz: News for University of Rochester Parents
July 2013
Welcome to Parents Buzz
You are receiving this special summer issue of Parents Buzz as a parent or family member of an incoming undergraduate student at the College or the Eastman School. The goal of the newsletter is to give you a glimpse of the news and happenings that are part of your child’s Rochester experience. You will continue to receive regular issues monthly during the academic year. We welcome your feedback at

Preordering Books Can Save Time, Money
stack of books
Students can preorder textbooks from the bookstore. Enter your student’s schedule at the University bookstore’s website to see what books are needed for his or her courses. The books will be boxed up and waiting for your student at the bookstore on move-in day. The bookstore offers money-saving options such as used books, rental books and e-books, so you can decide what the best option is for your budget.
Do You Know the Procedures for Student Billing?
The Fall 2013 billing statement is available to view online in UR ePAY as of July 20. The first due date is Aug. 10. The Bursar’s Office asks that you review the student billing procedures to be sure you will receive the billing statement.
Have Questions about Campus Dining?
Visit the Campus Dish website, visit Dining Services on Facebook, or contact Kevin Aubrey at (585) 275-6265 or with any questions you may have about dining on campus.
Bus Transportation Available
My Bus Home will arrange one-way and round-trip transportation for the 2013–14 academic breaks. Private, fully insured motor coaches with restrooms, DVD, and Wi-Fi will pick up students on the River Campus and at the Eastman School. Buses go to and from central locations in Easton, Pa.; Bridgewater, N.J.; New York City (Penn Station); and Ludlow and Newton, Mass.
    Trailways bus service also offers weekly bus service from the University to Syracuse, Binghamton, Albany, Utica, New York City, and Boston.
Reminders from the Financial Aid Office
The Financial Aid Office recommends that students bring money to campus to help pay for their books and supplies since financial aid is not always available to help with the items. Students should get into the habit of checking their University email since all financial aid information will be emailed to that address. All information from the Financial Aid Office is sent only to the student in accordance to federal guidelines.
    If you’re interested in borrowing through the federal Parent PLUS Loan, visit the Financial Aid website for details and a link to the federal application.

I-9 Form Required for Students Planning to Work at the University
Students who plan to work at the University must complete an I-9 form before they can start work. Part I of the I-9 must be completed by the student at Students should then schedule an appointment with their financial aid counselor to complete Part II of the online I-9. They must  bring their original documentation with them to the appointment. The most common documents used are a driver’s license and original Social Security card, birth certificate or a certified copy, or a passport. The appointment should take about 5 to 10 minutes. The Financial Aid Office is located in G13 Wallis Hall on the River Campus. Eastman students must visit the Financial Aid Office at Miller Place on Gibbs Street to complete their I-9.
Clef Notes Explains ‘Everything Eastman’
Each summer, Eastman’s Office of Student Life publishes Clef Notes, its annual e-publication for new and returning students that explains “everything Eastman.” Students and parents will find information on topics such as parking and transportation, academics, student life, residential life, financial aid, student employment, auditions, and much more. Clef Notes 2013 will be available in early August at
Meliora Weekend: Oct. 10–13
robert gates
Robert Gates
Now in its 13th year, Meliora Weekend is a Rochester tradition that welcomes parents, alumni, family, and friends to the University. Over the course of four days, a variety of programming is offered, including alumni and faculty speakers, athletic events and tailgates, department open houses, and student group performances. This year's highlights include a keynote address by former U.S. Secretary of Defense Robert Gates and a performance by comedian Demetri Martin. Tickets for this year's keynote address will be determined by an online lottery. To enter the lottery, visit The lottery closes on Thursday, Aug. 1 at noon EDT. Registration for events opens on Monday, Aug. 19, at noon EDT.
Save the Date: Eastman Family Weekend, Oct. 18–20
Save the date for Eastman Family Weekend, Oct. 18–20. More information about the schedule of events, registration, and hotels will be available soon at
Tradition of Community Weekends Continues
The College’s community weekends are an opportunity for students, staff, and faculty to come together to have some fun. The first community weekend of the year is Yellowjacket Weekend (Sept. 6–8). The event will include a Battle of the Bands, movies, coffeehouse performances, the annual Fall Activities Fair, a luau, and a carnival complete with rides, food, and a performance by band Mates of State. This year’s featured entertainer is Vanessa Bayer from Saturday Night Live.
Computer Sales: ‘Back 2 School’ Offerings
University IT Computer Sales has launched its annual Back 2 School offerings. Visit the website to check out this year’s recommended systems and accessories, find answers to your technology questions, or learn about financing. For your convenience, orders can be shipped to your home, picked up at on-campus retail locations, or at the Technology and Campus Services EXPO on Aug. 27.
Stay Current with The Buzz
From academics to athletics, from research and internships to study abroad trips, The Buzz keeps you informed about undergraduate life at Rochester. Check out the site, or if you know someone worth buzzing about, send an email to
Health Services for Students
UHS Building
University Health Service (UHS) provides a full range of health care services for students. Appointments with UHS health care providers are covered by the mandatory health fee that all full-time students pay. The main office is in the UHS Building, which is next to Susan B. Anthony Residence Hall. UHS also has an office at the Eastman School. Whenever UHS is closed, a UHS physician is on call and available by phone for urgent concerns. Read more...
Primary Care Providers at UHS
Every full-time student has a primary care provider at University Health Service. UHS makes it a priority for students to schedule appointments with their primary care provider whenever possible. To make an appointment, students can call UHS at (585) 275-2662.
Student Health 101: An Online Health Magazine for Students
The UHS Health Promotion Office offers Student Health 101, an online monthly health and wellness magazine. Each issue features articles addressing health issues relevant to students. Check out Student Health 101 and Parent Perspective, a briefer version for parents.
Tips for Preparing a ‘Sick Day’ Box
UHS recommends that you prepare your son or daughter for that first cold or minor injury by putting together a “sick day box” to keep in his or her room. The box could include over-the-counter medications (for cold symptoms, pain, fever, allergies, insect bites, stomach distress), medications your student takes regularly, and supplies (thermometer, hand sanitizer, sunscreen, and bandages). You can also help by reminding your student that UHS is located on campus and is open seven days a week during the school year. Read more about UHS.

The Dean of Freshmen’s Top 10 List
What advice would rising sophomores and juniors give to their pre-frosh selves if they had an opportunity for a “do over?” Marcy Kraus, dean of freshmen and director of the College Center for Advising Services, shares the top pieces of wisdom she’s collected from upperclassmen.

Resources for students:

Entrepreneurship at the University
The University understands entrepreneurship to have a broad definition: the transformation of an idea into an enterprise that creates value—economic, social, or cultural. Undergraduates can get involved in entrepreneurship by joining the UR Entrepreneurs Club, taking courses such as ENT 225 Technical Entrepreneurship or ENT 227 Entrepreneurship in the Not-for-Profit Environment, entering a business plan competition in the spring, applying to the student incubator, pitching an idea to the Simon School Venture Capital Fund, or stopping by the Center for Entrepreneurship to learn more.
What’s New at the Hajim School?
The Hajim School of Engineering & Applied Sciences will welcome nearly 400 freshmen this fall. All incoming freshmen, regardless of intended major, are encouraged to take EAS 10x introductory courses, which focus on the fun side of engineering—from designing video games to building bridges to making more energy-efficient devices.
    Two additional sections of a two-credit course on professional networking will be offered for Hajim students who want to hone their communications skills.
    Hong Kong University of Science and Technology has been added to the list of more than 30 schools in 19 countries that provide Hajim School students with opportunities to study abroad.
    The Department of Mechanical Engineering renovated its undergraduate laboratory this summer, allowing students to spend even more time applying what they’ve learned in the classroom to hands-on experiments and projects.
    Join the Hajim School Facebook page to learn more about the school and its activities.
Summer 2014 Fellowship Opportunities
It’s not too early for incoming students to start planning for next summer! The Student Fellowships Office advises undergraduates on applications for select merit-based national awards. A few summer programs that first-year students might consider include the Fulbright US-UK Summer Institutes, the Davis Projects for Peace, and the Critical Language Scholarship. Visit the Student Fellowships website for more information. Interested students can attend a fellowships information session (several are scheduled each semester) or visit the Fellowships Office in Dewey Hall 4-209B.
LEAP Recruiting Tutors for 2013–14
The Rochester Center for Community Leadership is accepting applications for Learning and Exploring at Play for the 2013–14 academic year. Undergraduate tutors are matched with kindergarten and first-grade students in the Rochester City School District and work one-on-one throughout the academic year to help the school children develop literacy, math, and social skills which will help them succeed in school. Tutors work 8 to 10 hours a week and receive a federal work-study wage. Applications can be submitted, along with a resume, to Ebony Harrison, graduate assistant for community service.
Students Can Unwind at the Hive
The Hive game room is a place for students to unwind with billiards or video games—or grab some food from Blimpie’s. Enhance your student’s Hive experience by purchasing the Hive Gaming Card. A one-time charge of $5 gets students a year’s worth of discounts, including 25 percent off regular billiard pricing and free popcorn every time he or she visits the Hive. Email to reserve a card. You can also pay for and pick up a card at the Technology and Campus Expo on Aug. 27.

Welcome Back to Wilson Commons
Dining Services and Wilson Commons Student Activities invite students to stop by Wilson Commons on Wednesday, Sept. 11, for the Welcome Back to Wilson Commons event. Students can enjoy free samples from local and national vendors, listen to music, and take part in raffles.
Student Advantage Card Can Help Students Save
Looking for discounts on Amtrak and Greyhound for your student’s travel plans? The University partners with Student Advantage to offer students a card which includes discounts to many national retailers. Purchase a card online and view the list of existing discounts associated with the program. A one-year card is $20, and a four-year card is $45.

Students Take Part in Recycling Efforts
Students donated and recycled a record amount clothing, shoes, food, and electronic equipment during the Move-out Cleanout last spring. Watch the video...
The Importance of Involvement
An integral part of the learning environment at the University is the opportunity to be involved in a student organization. Almost 90 percent of Rochester students choose to participate in one or more of the more than 240 campus groups. The advisors at Wilson Commons Student Activities are available to help your student find the right connection. One of easiest ways to get involved is through the Fall Activities Fair which will take place Sunday Sept. 8, from 3 to 4:30 p.m. See video highlights from last year’s fair.

About Parents Buzz

Parents Buzz is produced by University Communications, Parent Relations, and the Parents Program. It is emailed monthly to parents of undergraduates in the College and at the Eastman School of Music. View issues online at Direct feedback and questions to

student placing flowers in a wheelbarrow

Freshmen at the College will participate in the 25th annual Wilson Day on Thursday, Aug. 29.
Coordinated through the Rochester Center for Community Leadership, the day of community service is intended to create meaningful connections between students, their hall communities, and the local community. This year, more than 1,350 students will be placed with community agencies, providing a first connection to the city and to volunteer opportunities in Rochester.

Incoming freshmen at the Eastman School will take part in a similar effort—George Eastman Day of Service—on Friday, Aug. 30.
Parents: You’re Always Welcome
Parents of current College and Eastman students, as members of the University community, are regularly invited to regional alumni programs. Visit the regional calendar for details and registration information.

Regional Events

See events in Rochester on the University Events Calendar.

Orientation Information

orientation logo

Orientation at the College—Aug. 27 to Sept. 2—is a week of academic and informative programming that aims to help incoming students start their college experience on the right note.

Registration material for Teen and Sibling Orientation (Aug. 28), Parent Orientation (Aug. 27 and 28), Orientation Online, and pre-registration is available online. Learn more at, email, or call (585) 275-4414.

During Eastman School’s orientation program, Aug. 22 to Aug. 30, new students will receive academic advising and take placement exams, register for classes, get to know resident advisors, and more.

   Eastman’s international students arrive Thursday, Aug. 22, for three days of educational and social programs designed to assist them in acculturating to life at Eastman.

   Parent Orientation is Monday, Aug. 26. After that, the Parent Orientation presentation will be available at, where other resources for parents are posted. Check the orientation website,, for updated information and forms. Contact the Office of Student Life at (585) 274-1106 or with questions.

What’s It Like?

See what it’s like today in Rochester. Check out the River Campus Web cams. Or view today's forecast.

Maps & More

View maps of the University and take a virtual tour.

Planning a visit? There’s a lot to do and see in Rochester.

meliora challege graphic

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