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Office of the University Registrar

Apostille Requests

Certification of Transcripts or Diplomas

Students may request an Apostille (certification) for either record. All Apostille requests should be submitted using this form which must be dated and include the signature of the person for whom the Apostille is requested.

An original transcript must be ordered following the usual request process. Original diplomas must be returned to the Office of the University Registrar for copies to be prepared and certified.

Apostille Request Process
Once the Registrar receives the original document, copies are made and a certification statement is prepared and signed by the University Registrar. The signature of the University Registrar is notarized and the document(s) and certifications are returned to the requestor.

Once the requestor has received the documents, they must then be forwarded to the Monroe County Clerk for certification that the University of Rochester does business in the County of Monroe. The address for requesting this certification is:

Office of the Monroe County Clerk
39 W. Main Street
Room 101
Rochester, New York 14614

Note: A check made out to the Monroe County Clerk must be included. The cost is $5.00 for EACH document requiring certification. (For example, 3 diploma copies and 3 transcripts will require a check for $30.00.)

The certified documents will then be returned to the requestor who forwards them to the New York State Department of State for further certification. The address for the New York Department of State is as follows:

New York Department of State
Division of Licensing Services
Apostille and Authentication Unit
99 Washington Avenue 6th floor
PO Box 22001
Albany, NY 12201-2001

Once that portion of the process is complete, the documents will be returned to the requestor for submission to the United States Department of State or other national or international agency that is requiring the original Apostille. In general the process can take from four to six weeks for requests within the United States and six to twelve weeks for international requests.