Apartment Eligibility Conditions
Full-Time Enrollment: You must remain enrolled as a full-time University postbaccalaureate student or have a University appointment as an eligible full-time resident or fellow (determined by eligible benefit code). (The George Washington Goler House is an exception and does accept part-time graduate students, University faculty, staff, and retirees.)
All changes affecting student status (changes to part-time, degree completion, disenrollment, full-time employee status via benefit codes, etc.) must be reported immediately to the University Apartments Office. Resident qualifications are verified each semester to ensure residents are eligible.
Six-Year Eligibility Limit: In order to provide access to University housing to graduate students equitably, graduate housing eligibility is limited to a maximum of six (6) years in residence (with the exception of Goler House). Time spent as an IRM is considered a part of the six-year term.
Those residents who complete their sixth anniversary in University housing between October 1 and June 30 will be permitted to stay only through June 30. Those who complete their sixth anniversary in University housing between July 1 and September 30 will be permitted to stay only through August 30. (We are attempting to avoid forced relocations during the academic year.)
This six-year limit may be waived in unusual circumstances when it may cause extreme hardship. An appeal of a waiver of the rule must be made in writing to the University Dean for Graduate Studies at least three months in advance of the expiration of the six-year lease term.
This six-year limit may be waived in unusual circumstances when it may cause extreme hardship. An appeal of a waiver of the rule must be made in writing to the University Dean for Graduate Studies at least three months in advance of the expiration of the six-year lease term.
Register Family and Roommates: Leaseholders in two- and three-bedroom Leaseholders in two- and three-bedroom apartments must identify and register family members or roommates. An identified roommate (IRM) must be a qualified graduate housing applicant. Leaseholders must identify, register, and confirm the eligibility of an IRM before the IRM takes occupancy of an apartment.
In the event a registered IRM leaves, the leaseholder, although not required to have a roommate, may choose to find one. Leaseholders must register new roommates as soon as possible with the appropriate complex office.
Allowable Subletting: Subletting is allowed only with written approval of the University Apartments Office and is limited to June, July, and August only. Only full-time graduate students are eligible to sublet apartments from current leaseholders. Undergraduate students are not eligible to sublet graduate apartments.
Security Deposits: Security deposit refunds will be made only to the leaseholder, approximately four weeks after vacating the apartment.
Smoking Policy: Smoking is prohibited in all graduate housing facilities and within 30 feet of any graduate housing building. A resident who violates the smoking policy could be subject to lease termination.
Guest Policy: Guests are limited to onemonth stays.
Extended Family Stay Policy: Full-time graduate students with children have the option of bringing their parents to stay with them for extended periods (up to six months) to care for their children. This is reserved for the parents of the leaseholder only in two- or three-bedroom apartments only (due to occupancy restriction and fire code). Two- or three-bedroom apartments may have no more than four adults at one time (1 leaseholder + 1 spouse or partner + 2 visitors). Registration is required for all visits from one month to six months.
Pets Policy: Only small animals, confined to a cage or aquarium, are permitted. Any animal that poses a sanitation issue or safety hazard is not permitted. Dogs and cats are expressly prohibited. Residents in violation of this policy will be given one month to correct the violation. The University will perform an unannounced inspection. If the resident is still in violation or there are subsequent violations, the resident will be served notice of forfeiture of security deposit and termination of the lease. Specially trained animals (e.g., guide dogs) for individuals with disabilities are permitted.
Air Conditioners: Air conditioners will be assessed a charge of $100 annually while installed in any University apartment regardless of the level of usage. (This does not apply to Whipple Park town houses, where residents pay for their own electric charges.)
