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Preparing for Change

UR Student

UR Student Change Management is a multi-pronged approach to build awareness and prepare for UR Student system use and impacts. Below are the Change Management components to facilitate this for our phased cutover approach along with ongoing support.

Change Management Components; School Readiness, Community Engagement, Communications and Training
Change Management Components
  • School Readiness activities will focus on working with each of the schools to ensure that they are identifying change impacts, developing strategies to mitigate the impact of the change, and tracking progress towards go-live. To assist in this effort, Project Champions will be identified within each school. These Champions will lead the change agent network within the schools and be our primary point of contact for coordinating school readiness activities.
  • Community engagement will continue to include engaging the project’s executive sponsors, facilitate stakeholder discussions with Special Interest Groups, sponsor Community Forums to inform the broader University community, and involve stakeholders in Day in the Life testing activities. The project team continues to present to University departments/groups as listed below. Contact us if you would like a presentation in your area.

Areas of Engagement

AS&E Graduate Coordinators Meeting

AS&E Cabinet of Department Chairs

Faculty Senate

Medical School Administrators Group

River Campus Administrators Group

Simon UR Student Administrators Team (SURSA)

UR Student Steering Committee

University Management Team

University Registrars Meetings

Warner Dean’s Cabinet

  • Communications will continue via the UR Student project website, Demo Days to showcase key aspects of system functionality, project updates via the newsletter, and presentations to stakeholder groups across the University and eventually the post go-live support model.
  • Training plans are being adjusted to accommodate the phase cutover and are being reviewed with stakeholder groups for feedback. Training will include both in-classroom training, videos, and Quick Reference guides.

    UR Student introductory video components as prerequisites training
    Prerequisites training video components