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UR Student

UR Student Community Forum Welcomes All!

If you’re a Faculty or staff member who will be impacted by the UR Student Project, please plan to join us at this informative, town hall-style gathering next month. For your convenience, there are two ways to attend: in person or remotely. At the venue, we’ll be serving light refreshments and sharing important updates from the project’s leadership team.

Date & Time:
Tue, November 6, 2018
3:00-5:00PM

Location:
Rush Rhees Library, Hawkins-Carlson Room
755 Library Road, Rochester, NY 14627

Agenda:

·         Welcome and introductions

·         UR Student Project overview and status

·         Engagement opportunities

·         Change management strategies

We hope you can join us! Please register to attend in-person, or join us remotely via Zoom video conferencing.  Remote Zoom meeting details will be provided in an upcoming announcement.

 

—The UR Student Project Leadership:

Kathy Blackmon, University Bursar
Brad Hoenshell, Program Director, Workday
Elizabeth Milavec, University Controller
Julie Myers, Co-Deputy CIO
Samantha Singhal, Co-Deputy CIO & Project Director
Nancy Specht, University Registrar


It takes change to make change

If there’s one thing that’s certain about replacing a 30+ year old legacy system, it is that doing so will change the way we work. Once we go live with UR Student, there will be system updates implemented twice a year that introduce new system capabilities and enhancements to existing features / functionality. The UR Student support team will be evaluating new functionality, and preparing and testing each version, before they are introduced into production. New features will be communicated via regular newsletters and special interest group meetings.

User-focused
With a project of this magnitude impacting faculty, students and staff across the University, the UR Student team is focused on testing the system to ensure it meets University of Rochester needs. Phase 1 scope includes Student Records and Curriculum Management, Academic Advising, and Student Finance. Rollout of the system will include many hands-on opportunities for end-users to get familiar with the system, including workshops and in-classroom training.

New terminology

Academic Units (AUs): This refers to schools, colleges and departments designed within the UR Student system.

To give you an idea of how they will function, those with the appropriate security can use AUs to:

  • Assign faculty to teach a course section
  • Facilitate a system workflow and assignment of duties
  • Run reports by any AU (e.g. report enrollment by school, by term, and by course)
Academic Units also can specify which units can do the following in UR Student:
  • Administer financial aid
  • Offer courses and programs of study
  • Admit students
  • Allow students to know all the schools they belong to at a glance (see image below for student’s view in the system)
    An example of what a student will see within UR Student.

Keep an eye on UR Student News!

You'll find all of the latest information on our system's features via regular newsletters and special interest group meetings.


Congratulations to Our Back-to-Campus UR Student Trivia Contest Winner!

Angela Buchiere was fast and first to get all of our trivia answers correct—nice job! An academic counselor in Dean’s Office, College Advising, Angela wins a $20 gift card for her quick thinking and recall of UR Student basics. Watch for announcements about additional opportunities to win prizes and learn about upcoming changes in UR Student News.

Speaking of Basics
Although we called it a “trivia” contest, the way our new system will be transforming how you work is anything but trivial. Here are the answers just to underscore what’s changing and who’s affected:

  1. A) Student Onboarding: Covered way back in May at our Demo Days, we talked about the new process of targeted student communications to ensure the completion of key tasks.
  2. A) Records, Registration, and Finance: These functional areas will be impacted in Phase 1 of the UR Student
  3. E) “All of the above”: Records Supervisors; Registrars; Dept. Coordinators; and Bursar's office personnel will find Cohort Management especially
  4. A) 8: There are eight Special Interest Groups slated to help with Phase 1 and 2 of the project. These knowledgeable volunteers will be available to answer questions based on your functional area and work type.
  5. A)  Demo Days Page: This is the spot to check for a replay of any past live presentations.

No matter where you work or what you do, we hope you enjoyed learning a little more about UR Student while testing your memory. Please let us know if you’d like other fun ways to participate in the process (and feel free to suggest some) as we move forward with this exciting project.


Back-to-Campus UR Student Trivia Contest

Higher education requires year-round dedication. As fall classes begin, we feel you deserve a reward for remembering UR Student after the scorching summer months.

The first person to finish all our trivia questions correctly, will win a gift card to assist you with any remaining back to school purchases you may have.

Note: Project and SIG team member have an advantage and are excluded from this Trivia contest.

Start our Trivia contest now! 

Hint: All the answers can be found in the News and FAQ sections of our UR Student website.

Stay tuned for a refresher on why this change is needed and what it means to you.

Good luck, and we’ll let you know who wins!

 


Pizza, “Post-It’s” & Priorities

Working on a big information technology project calls for certain time-honored traditions. For the UR Student team, it’s a giant sticky note on the wall for “WINS” and pizza kickoffs to motivate and fuel the troops! They’re also a great way to keep everyone on the same page as we head into the fall with our projected timeline.

While we can’t feasibly pick-up pizza for those of you following the project, we can share some tasty wins.

Win 1: We’ve level-set project priorities so end-to-end project testing will begin by the end of September.

Win 2: We have a solid 30-60-90 day plan in place, from handling priority configurations to publishing a change management and end-user communications plan.

Win 3: You’re a part of the team every time you visit this site, take a UR Student survey, and attend a project event.

Stay Tuned…
We’re currently retooling the Demo Days schedule so we can resume our system-feature roadshow with the latest innovations slated for delivery from Workday. Don’t worry, you’ll be the first to knowbut feel free to contact us with any questions or suggestions. In the meantime, our project managers, subject matter experts, and consultants have been meeting literally all-day, every day to factor in our unique institution’s needs.

The vision for going live next summer remains the same: transforming what do collectively with a game-changing system—one that exemplifies how a university wins at the business of education.

 


Test Prep for End-to-End Success

For just about anyone on the UR Student Team, “end-to-end testing” prep tops the to-do list right now. We recently bolstered our staff to make sure we have all the support needed for our next project milestone. Running scenario after scenario, the team will be simulating what you’ll be doing in Student Records, Advising, and Finance. It’s all in a day’s work to make sure the system’s ready for our “day-in-the-life” testing.

By spring of next year, end-users will get to see how UR Student’s functionality will work in their world on a daily basis. As all this testing unfolds, we’ll be keeping tabs on it and documenting other relevant topics, so check the News page often. Our goal: making sure you have all the tools for success as we keep moving forward – especially hosting more Demo Days events in the coming months.

July Survey Update…
Here's a quick check-in on July's Demo Days survey results: Virtually all respondents saw the potential usefulness of Student Engagements, which will include just notifications initially. These will help reach students where they live – on mobile devices – by cutting through email clutter for items like required forms.

Events Coming in October
With classes underway (and schedules stretched already), we’re postponing our live UR Student demonstration events until the end of October. However, we’d love to get more feedback from you on topics for future Demo Days. Contact us anytime with your thoughts, and we’ll pass them along to the team’s subject-matter experts.

Prize Potential Next Week
Feel like you already forgot what we talked about at Demo Days? Test your knowledge with our super-easy trivia contest next week (with a prize TBD)!


"Engagements" Demo Recap & What's Next

What We Covered:

At July's Demo Days, attendees discussed a new feature within our new student information system coming July 2019, Engagements.

Dynamic communications plans, Engagements will let you schedule targeted emails, create custom audiences, and more. Although the standards and processes for Engagements are yet to be developed, we saw a sneak peek of the steps involved with building plans, emails and creating the audiences that can update dynamically as students continue to meet set criteria. Our presenters (Sean Hanna and Liz Powell shown below) went into the non-production UR Student environment to show how it looks from the administrator's perspective as well as the student's.

A survey is sent out every month which will capture feedback from attendees to ensure we are informing all impacted users appropriately. If you missed this session, visit our Demo Days page to view a playback of the event.

What's Next:

Please note: we're taking off for August and September (it's a little busy for everyone), returning in October with a new Demo Days schedule.

As always, everyone is welcome at these demonstrations to get a preview of how UR Student will work. It's also a great opportunity to ask questions specific to your area and offer ideas for system features.

Subscribe to UR Student!

Enter your email (under the logo on the URS homepage) to stay connected with our latest updates. And, don't hesitate to contact us if you have questions for the team.


Get "Engaged" at Demo Days on the 17th & 18th!

Attention: Records Supervisors, Registrars, Dept. Coordinators, and those in Bursar's Offices: You'll definitely want to be here, but we encourage everyone to participate.

Have you put the UR Student Team's July presentation on "Engagements" on your calendar? If not, check the schedule below and register now to join us in the room or on Zoom.

Creating campus engagement plans and much more...

We'll walk you through the steps for sending coordinated communications customized for your academic unit or level. You'll see how key functions, like creating targeted student emails and personalized printed items, will work. And we'll take you behind the scenes to show how things look from the administrator's and the student's perspective.

Seats are still available--please register to attend:
Chose one of three identical presentations (or a remote meeting option) offered at the locations listed below.

  1. 7/17, Eastman School of Music: Register for in-person OR Zoom remote attendance
  2. 7/18, River Campus: Register for in-person OR Zoom remote attendance
  3. 7/18, Medical Center: Register for in-person OR Zoom remote attendance

A black and white copy of our PowerPoint slide deck is now available. Visit our Demo Days page for a multicolored version.

If you cannot attend in-person, our remote meeting details are below:

Meeting Information by Location

Where: Eastman School of Music

Date: July 17th

Time: 10:00 – 11:00 PM

Zoom remote meeting link:

https://rochester.zoom.us/j/616741252

Connect to audio through your computer or Dial in:

US: +1 646 876 9923, CODE: 616 741 252#

Where: River Campus

Date: July 18th

Time: 1:00 – 2:00 PM

Zoom remote meeting link:

https://rochester.zoom.us/j/504551724

Connect to audio through your computer or Dial in:

US: +1 646 876 9923, CODE: 504 551 724#

Where: Medical Center

Date: July 18th

Time: 3:00 – 4:00 PM

Zoom remote meeting link:

https://rochester.zoom.us/j/351252612

Connect to audio through your computer or Dial in:

US: +1 646 876 9923, CODE: 351 252 612#

 


Review June Demo Days

In case you couldn't go or just want to review the UR Student demonstration on Cohort Management, download one of the recordings from the Demo Days page.

Here's the Recap:

UR Student Cohorts will represent specific groups of students that are created for one of the following reasons:
To assign students to advisors.Because the cohort is required for transactional purposes (e.g. Enrollment eligibility rules).To assign an attribute for which there is no field in UR Student for reporting or trend analysis.

What Next:
Register for July's Demo Days to learn how to create an engagement plan for sending coordinated communications from UR Student. Specific to an academic unit, these plans identify engagement items like:

  • Creating student emails or printed items using merge fields
  • Creating the audience or recipients for the engagements
  • Creating an engagement plan (an automated schedule for the engagements)

Who should go in July:
We encourage everyone to participate, but Records Supervisors, Registrars, Dept. Coordinators, and those in Bursar's Offices, will definitely want to be here.

Subscribe to the UR Student website (under the logo) to receive announcements instantaneously. And, don't hesitate to contact us on our UR Student site if you have questions for the team.


July Demo Days: Connect with UR Student "Engagements"

What’s happening:
On July 17th & 18th we’ll show you how to create an engagement plan for sending coordinated communications from UR Student. Specific to an academic unit, these plans identify engagement items like:

  • Creating student emails or printed items using merge fields
  • Creating the audience or recipients for the engagements
  • Creating an engagement plan (an automated schedule for the engagements)

How to register:
Chose one of three identical presentations (or a remote meeting option) offered at the locations listed below.

  1. 7/17, Eastman School of Music: Register for in-person OR Zoom remote attendance
  2. 7/18, River Campus: Register for in-person OR Zoom remote attendance
  3. 7/18, Medical Center: Register for in-person OR Zoom remote attendance

Who should go:
We encourage everyone to participate, but Records Supervisors, Registrars, Dept. Coordinators, and those in Bursar's Offices, will definitely want to be here.

FYI:
These monthly events will inform all impacted employees of the upcoming process and system changes due to the implementation of our new student information system. The project team provides a live demonstration of UR Student with time set aside for a Q&A.
If you have questions for the team, please contact us on our UR Student site.


Be There for June's UR Student Demo Days!

Join us for a UR Student demonstration offered on June 19th & 20TH. Seats are still available!

Agenda: UR Student Cohorts will represent specific groups of students that are created for one of the following reasons:

  1. To assign students to advisors.
  2. Because the cohort is required for transactional purposes (e.g. Enrollment eligibility rules).
  3. To assign an attribute for which there is no field in UR Student for reporting or trend analysis.

All are welcome to learn more at our demonstration on Cohort Management within UR Student with Q&A. It’s a must-see for Records Supervisors, Registrars, Department Coordinators, and those in Finance Offices or Admissions.

In-person attendance is still available at multiple location options. Select one of the locations listed below to register for one of these identical presentations.

Presentations:

The Demo Days’ PowerPoint slide deck and remote meeting (Zoom) details for these identical events are now available. If you cannot attend in-person, our remote meeting details are below:

Remote Attendance by Location
Location: Eastman School of Music
Date: June 19th
Time: 10:00-11:00 AM
ZOOM remote meeting link
Connect to audio through your computer or dial in:
US: +1 646 876 9923
CODE: 874774346#
Location: Medical Center
Date: June 19th
Time 1:30 – 2:30 PM
ZOOM remote meeting link
Connect to audio through your computer or Dial in:
US: +16468769923,,
CODE: 348188836#
Location: River Campus
Date: June 20th
Time 1:00 – 2:00 PM
ZOOM remote meeting link
Connect to audio through your
computer or Dial in:
US: +16699006833,,
CODE 693678249#

Visit our Demo Days page for meeting recordings (playbacks) posted one week after the event date.

If you have questions for the team, please contact us on our UR Student site


Did You Miss May Demo Days?

For those who couldn't make it to our second round of events (or you just want to refresh your memory), please visit our Demo Days page. You'll be able to download presentations of UR Student's Onboarding Steps for New and Returning Students held at the River Campus and Medical Center last month. Questions in the room vary based on the audience, but topics included submitting documents prior to arrival on campus (e.g. FERPA, Financial Responsibility Agreement).

Presenters simulated the onboarding process using multiple roles available in UR Student, such as a student or administrator, and discussed some of the actions/options available. Here's a good example: Required student forms will show up as Inbox tasks, like the Academic Honesty Statement and Financial Responsibility Agreement, ensuring the documentation is completed.  For a handy summary of the demonstrated UR Student Onboarding Steps in the system as designed today, please view our Fast Facts sheet.

You asked, we listened! Our May Survey revealed that more Demo Days content would be beneficial, so June's agenda will be packed with a full hour of detailed information on how Cohort Management works within UR Student. Choose from three events June 19th and 20th at the Eastman School of Music, the Medical Center, the River Campus, with remote Zoom-meeting options for all. You'll get up to speed on specific content that's especially useful for Records Supervisors, Registrars, Department Coordinators, and those in Finance Offices or Admissions.

Subscribe to the UR Student website (under the logo) to receive announcements instantaneously. And, don't hesitate to contact us on our UR Student site if you have questions for the team.


UR Student Demo Days for June - Please Join Us

UR Student is presenting a UR Student Cohort demonstration using UR Student on June 19th and 20th. Three identical presentations are listed below with remote meeting options for each. Register for one today!

Agenda:  UR Student Cohorts will represent specific groups of students that are created for one of the following reasons:

  1. To assign students to advisors.
  2. Because the cohort is required for transactional purposes (e.g. Enrollment eligibility rules).
  3. To assign an attribute for which there is no field in UR Student for reporting or trend analysis.

All are welcome to learn more at our demonstration on Cohort Management within UR Student with Q&A. It’s a must-see for Records Supervisors, Registrars, Department Coordinators, and those in Finance Offices or Admissions.

These monthly events will inform all impacted employees of the upcoming process and system changes due to the implementation of our new student information system. The project team provides a live demonstration of UR Student with time set aside for Q&A.

If you have questions for the team, please contact us on our UR Student site.


Attend UR Student Demo Days for May

Join us for a UR Student demonstrations offered on May 24th. Seats are still available for in-person, or remote participation!

Agenda: A demonstration of new and returning student onboarding steps within UR Student. This includes documents to submit prior to coming to campus (FERPA, Financial Responsibility Agreement, etc.). All are welcome with specific content directed towards Registrars, Undergraduate Orientation, Graduate Studies, Financial Aid, Bursars, University Health Service and affiliate offices. There will be a Q&A session with the team at the end.

In-Person Meeting Registration with Location

In-person attendance is still available. Select one of the locations listed below to register for one of these identical presentations.

Presentation Materials

Our Demo Days page contains our MS PowerPoint slide deck. Meeting recordings (playback) will be added one week after the event date.

Remote Meeting Details

If you cannot attend in person, our Zoom virtual meeting details are below:

River Campus

Medical Center **Updated Link**

Location: (virtual) River Campus

Date: May 24th

Time 1:30 – 2:30 PM

Zoom remote meeting link:

https://rochester.zoom.us/j/587426519

Connect to audio through your computer or

Dial in:   US: 646-558-8665,,Code:587426519#

Location: (virtual) Medical Center

Date: May 24th

Time 3:30 – 4:30 PM

Zoom remote meeting link:

https://rochester.zoom.us/j/656242391

Connect to audio through your computer or

Dial in:   US: 669-900-6833,, Code:656242391#

If you have questions for the team, please contact us on our UR Student site.


UR Student Demo Days May 24th – Please join us

UR Student is presenting a student onboarding demonstration within UR Student on May 24th. Two identical presentations are offered with remote meeting options listed below. Register for one today!

*Note: In person sessions at Eastman School of Music will be offered on alternate months.

Agenda:  Onboard for new and returning students within UR Student. This includes documents to submit prior to coming to campus (FERPA, financial responsibility agreement, etc.). All are welcome with specific content directed towards Registrars, Undergraduate Orientation, Graduate Studies, Financial Aid, Bursars, University Health Service and affiliate offices. There will be a Q&A session with the team at the end.

These monthly events will inform all impacted employees of the upcoming process and system changes due to the implementation of our new student information system. The project team provides a live demonstration of UR Student with time set aside for Q&A.

If you have questions for the team, please contact us on our UR Student site.


Schools Provide Feedback to UR Student

Several UR Student Special Interest Groups (SIG) recently met generating further feedback on the UR Student structure currently being configured. SIG members are an extension of the UR Student team and have explicit roles and responsibilities to support the successful outcome of the implementation.

SIG members provide feedback on their school's current business processes and requirements to assist in system design decisions. Ultimately, these discussions will form the building blocks for common business practices used throughout the University.

Our newly formed Faculty SIG consists of appointed faculty members across the University gathered to provide insight and feedback on faculty features and faculty engagement.

The Records and Registration SIG team met to discuss new terminology, the academic structure set up in the UR Student system and programs of study.

Our Advising SIG met with an excellent turnout. The conversation was informative and lively with ample feedback and questions. The team was tasked with thinking through the various groupings of student information used within their school, in addition to existing clusters, to discuss further at their next meeting.

The Institutional Research and Information Technology SIG provided an update on the programs of study structures, project’s integrations, conversions, reporting and Data Warehouse activities with a presentation on Workday’s architecture and design. The team meets every fourth Tuesday of the month.

Phase 1 Special Interest Groups:

We will continue to communicate changes that will affect faculty staff and students on our News page and within your school newsletter. Faculty and staff can participate in system demonstrations at our UR Student Demo Days events announced on our Calendar page and University Calendar.

If you have questions for the team, please contact us on our UR Student site.


Did You Miss Demo Days?

The UR Student project team conducted their inaugural Demo Days events on April 18th and 19th introducing future users to our new student information system. Over 130 faculty and staff members attended to view UR Student login steps, basic navigation and how to access departmental student listings, course schedule and analytics. The demonstration finished with a mobile view for students using an iPad. If you missed this event or would like a refresher, visit our Demo Days page to access a playback video of our Medical Center event.

The group engaged in lively conversations ranging from changing procedures on faculty grading to viewable student data for advisors. Inbox and notifications within UR Student were of great interest to all staff who support student success. The event ended with a UR Student mobile demonstration revealing a modern way for students to engage with their billing, academic schedule, faculty, advisors and departmental coordinators and administrators.

Our next Demo Days scheduled for May 24th, 2018 will be held at the Medical Center and the River Campus with remote Zoom meeting options at both locations. The agenda will include student onboarding steps within UR Student. All are welcome with specific content directed towards Registrars, Undergraduate Orientation, Graduate Studies, Financial Aid, Bursars, University Health Service and affiliate offices. Meeting details are forthcoming. Subscribe to the UR Student website (under the logo) to receive announcements instantaneously.

If you have questions for the team, please contact us on our UR Student site.


UR Student Demo Days Meeting Details

UR Student Demo Days begin tomorrow with repeat presentations held on April 19th. The Demo Days’ PowerPoint slide deck and the remote meeting (Zoom) details for the April 18th session are now available.

Presentation Materials:

Visit our Demo Days webpage to download presentation materials and meeting recordings (Playback) that are posted 1 week after the Demo Days Zoom meeting event.


Remote Meeting Details for April 18th event:

Date: April 18th

Time 3:00 – 4:00 PM

Zoom remote meeting link: https://rochester.zoom.us/j/761378164

Connect to audio through your computer or Dial in: US: +16699006833,,761378164#


Demo Days in-person attendance is still available for all sessions. Register for one of these identical presentations from the locations listed below.

Meeting Agenda: Project overview and progress update along with an Overview demonstration of UR Student interface.

 

We hope you can attend these monthly events for a preview of UR Student functionality and Q&A session with the team. Please contact us with any question you have regarding UR Student Demo Days.

 


UR Student Design Continues

UR Student team is currently configuring the primary elements of UR Student. This work is the foundation of the University's new student information system for faculty, staff, and students going live July 2019.

Earlier this year, the project team attended trained and guided discussions through a number of system configuration options. The team is currently constructing the fundamental structures for our records, registration, student finance and advising activities. This framework will allow for effortless communication methods between advisors, faculty and support staff, as well as real-time registration and billing information for students. Other features include alternative reports being drafted to supplement traditional print for staff and faculty such as:

  • Dynamic in-system reporting with data pivot views by student and course
  • Real-time dashboard graphs and charts
  • Integrations for data warehouse reporting using Cognos

The system design is collaborative to ensure that system processes reflect feedback from all schools. Design decisions and demonstrations will be reviewed by special interest groups composed of individuals from across the University. Records and registration, advising SIG and the information technology/ institutional research SIGs have already conducted their first meeting to onboard members, set expectations and begin reviewing the initial structure for feedback.

Attend our monthly UR Student Demo Day events to learn about important changes that will impact faculty and staff with a live demonstration on a selected process area; records, course registration, student finance for bursars, faculty grading, rosters, reports, and advising activities to support student success. Stay informed with our announcements and public calendar events coming late winter.

If you have questions for the team, please contact us on our UR Student site.


UR Student Offers Live Demonstrations – Please join us

Please join us for our inaugural UR Student Demo Day events held on April 18th with encore personations held at alternate locations. Event details for these identical presentations can be accessed below. Follow the instructions provided to register for an event at a location near you.

These monthly events will inform all impacted employees of the upcoming process and system changes due to the implementation of our new student information system. At each session, the UR Student project team will provide a brief update on project milestones against the timeline with a live demonstration of UR Student. There will be time set aside at each event for a Q&A session with the team.

Agenda: Project overview and progress update along with an overview of UR Student interface.

If you have questions for the team, please contact us on our UR Student site.


UR Student Publishes Inaugural Newsletter

UR Student Newsletter has been created to orient and summarizes the latest developments from the UR Student implementation.
To view this edition, select the link above and scroll past the header image to view its components; Project Summary, What We DidWhat We Are Doing and What We Will Do Next.

Visit our Newsletter page to download a printable copy. We hope you enjoy the information presented. For comments or feedback, please contact us.


UR Student Survey #1 Results are In!

We recently completed our first UR Student Stakeholder Survey. Thank you to all that responded.

This survey provided insight on awareness levels across the University for this project’s mission and goals. We will continue to periodically survey throughout the duration of the project to help align project communications and readiness activities to the needs of the community.

The survey had a 13% response rate.  Here is what we heard from the 206 people that responded.

Below is the breakdown of respondents by University area and role.

By University Area:

  • Central Administration: 14%
  • River Campus and Eastman School of Music: 68%
  • Health Care Education (School of Nursing, School of Medicine and Dentistry Graduate Programs, Eastman Institute for Oral Health): 18%

By Student Information System Role:

  • Staff and Support: 29%
  • Advisors and Faculty Advisors: 39%
  • Administration: 22%
  • Other: 10%
    Note: University Faculty will receive a tailored survey Spring 2018.

Some key observations from the survey results include:

  • The project’s Guiding Principles were strongly supported (87%). These strategies will drive the configuration design for UR Student and are the underpinnings of stakeholder support.
  • At this early stage, awareness of the project goal is very high at 90% with a majority supporting this effort and investment (73%). Project requirement meetings held this summer with select staff and focused leadership presentations contributed to this score.
  • Respondents informed us that they have a basic understanding of change impacts (41%), but most need detailed information. As project configuration activities conclude, we will communicate the system design and offer demonstrations via public events announced on the UR Student Calendar.
  • An overwhelming number are committed to learn and change how they work using UR Student (93%). Training and support details are required (67%) and will be addressed further into the project.

Over the coming months, we will be taking the following action steps to address your feedback:

  • Special Interest Group sessions comprised of select University members will begin this winter, increasing awareness of impacts to current processes and incorporating your feedback. Who represents your SIG area?
  • As the system design takes shape, communications including web, newsletters, and live interactive presentations, will continue to clarify process changes and system roles for all stakeholders.
  • The project team will continue outreach efforts such as regular demonstrations and meeting with standing committees to assure broad transparency to project activities and decisions.

Please note this summary of the university’s feedback is based on a 13% response rate. Increased participation in future surveys will reveal a clearer picture.

We look forward to hearing from you on our next survey and throughout the project.


UR Student Project Underway

The UR Student project was officially kicked off on October 2nd with a target go-live for Phase I of July 2019.  The scope for Phase I includes Student Records and Advising and Student Finance with the primary focus on decommissioning the legacy Student Information System.

The project team is currently working through guided design sessions and workshops to learn about how best to configure the application to meet the needs of the University.  Interested parties are encouraged to contact the Leads for each of the Special Interest Groups to get engaged with the project team and to provide feedback throughout the project.

SIG Team Leads:
Julia Kraus Student Records
Sean Hanna –Student Advising
Liz Powell –Student Finance

General project updates will also be provided through community forums and “demo days”; a full calendar of events is available on the website.


Don’t Forget to Take the UR Student Survey

Thank you to those that have already completed the survey. Your feedback and comments are important to the team and vital for a successful implementation.

For those who have not yet taken the survey, please check your Microsoft Outlook inbox for an email sent from the UR Student Project. The survey takes 5-7 minutes to complete. and will officially close on November 13th.

The UR Student Stakeholder survey was sent to current consumers of student information impacted by this project.

We will periodically send surveys throughout the project to gather the following information:

  1. Project implementation awareness for all individuals impacted
  2. Appropriate ongoing communications for the UR Student project

If you have not received the survey and feel you will be affected contact us and we will add you to our distribution list and survey.


UR Student Project Kickoff Playback

The UR Student project was officially kicked off on October 2nd with a target go-live for Phase I of July, 2019.
The scope for Phase I includes Student Records and Advising and Student Finance with the primary focus on decommissioning the legacy Student Information System.

Total run time length – 38 minutes

Check out the entire event, or jump directly to our UR Student demonstration. 

 


The UR Student Project Kicks Off

Over the past three years, the University has collaborated with Workday Inc. and select universities to develop an innovative, feature rich, cloud-based student information system.

On October 2nd, a cross-functional team will kick off the UR Student project to implement the new system for the University’s Records, Registration and Student Finance areas. The system is scheduled to go live July 2019 and will affect all students, faculty and related staff.

The project implementation will continue to phase-in Admissions and Financial Aid components in 2021. Visit the UR Student project and News pages to learn about the new system and project activities.

For further questions on this project, please contact the UR Student Project Team.


Welcome to the UR Student Implementation Website!

This website will be your informational guide during the five stages of implementation for the new Student System interface. As the project progresses, announcements will be posted regarding; functional areas impacted, project progress as well as system learning events and resources.  This website will initially be updated on a bi monthly basis, then increase in frequency when the project kicks off July, 2017.

To keep up to date on this project, subscribe to the site to receive automated posts as they are published using the email form located in the upper right of the screen.