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UR Student Phased Cutover – The Right Activities at the Right Time

The UR Student project recently adjusted its timeline to handle the volume of work required to support a quality go-live. The project also adopted a phased cutover approach that aligns with the academic calendar and gives the University more time to accommodate change management and school readiness. The project team is currently focused on completing configuration of the system, prototyping new functionality released by Workday to address UR blockers, and completing all the conversions needed to support full system testing

Our Approach to Change Management

The project team is taking a multi-pronged approach to change management:

  • School readiness activities will focus on working with each of the schools to ensure that they are identifying change impacts, developing strategies to mitigate the impact of the change, and tracking progress towards go-live. To assist in this effort, Project Champions will be identified within each school. These Champions will lead the change agent network within the schools and be our primary point of contact for coordinating school readiness activities.
  • Community engagement will continue to include engaging the project’s executive sponsors, facilitate stakeholder discussions with Special Interest Groups, sponsor Community Forums to inform the broader University community, and involve stakeholders in Day-in-the-Life (DIL) testing activities.
  • Communications will continue via the UR Student project website, Demo Days to showcase key aspects of system functionality, project updates via the newsletter, and presentations to stakeholder groups across the University and eventually the post go-live support model.
  • Training plans are being adjusted to accommodate the phase cutover and are being reviewed with stakeholder groups for feedback. Training will include both in-classroom training, videos, and Quick Reference guides.

As always, we appreciate your feedback and support, and remain committed to delivering a modern student administration system that will serve as a foundation to grow and develop for years to come.