Some conversations are best done in person. To build awareness of UR Student’s new timeline, project leaders have been back on the road sharing all the details with the community. They started with Leadership and external team members (SIGS) to foster a dialogue, then continued with Warner Dean’s Cabinet members, AS&E Graduate Coordinators, RCAG, the Registrars group and others.
Additional roadshows will be scheduled for this summer as the team wraps up the configuration of the system and begins testing. These roadshows kick off a university-wide engagement campaign to prepare the community for the phased cutover approach for go live.
Community Engagement Opportunities
Hands-on Sessions: scheduled for July & August to help users gain some exposure to the system for Registrars, Administrators and Advisors functions. Guided topics planned include search functions, course structure, select reports, dashboards, and Program of Study structure, etc.
Community Forum: targeted for this November. This informational event will be open to all and provide a project update and guidance on upcoming training, support and overall readiness for our February go-live.
Information Sharing from Special Interest Group (SIGs): These school representatives were nominated to assist as subject matter experts in their respective impact areas (including Financial Aid this year). They provide feedback on the system’s design and participate in business-process testing to confirm system functionality. SIGs also share information within their circle of influence to grow awareness and confidence in the new system’s capabilities.
Champions & Change Agents
Selected from schools, our Project Champions will assist in identifying change impacts in their area and develop readiness plans (e.g. Change-Impact Solutions). Ongoing meetings with each school will give participants the chance to talk about the school-specific changes that must be incorporated into the plan.
Project champions will also lead a change agent network within their school, and be our primary point of contact for coordinating school readiness activities (examples below):
• Help review and finalize UR Student system role assignments for their academic unit/school
• Validate training attendees (and participate in this training)
• Draft DIL testing scenarios
• Assist in crafting any school-specific communications for specific change items
• Help develop and execute readiness solutions for high-impact changes
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