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Office of Human Resources

Supervisor's Guide to Hiring Process

Creating the Position Description

  • The recruitment process begins with the creation of the job description. The University has two types of job descriptions: the generic job description and the functional job description.
  • The generic job description is created and maintained by the Compensation Division of Human Resources and outlines typical duties as well as minimum requirements for the job.
  • The functional job description is created and maintained by the department and lists the specific duties that are performed along with the percent of effort related to each duty. The functional job description is the most effective tool in outlining to applicants the day-to-day responsibilities of the job as well as setting the correct expectation for performance to the newly hired employee.
  • When creating a position that is new to the department the HR Business Partner should be involved to help assign the appropriate classification and pay grade. Once this is complete the form can be send to the HR Service Center (Box 278955) along with the Staff Requisition Form.

Contact Kathy Miner (585.275.7045) with your comments, and questions about the Supervisor's Guide to Hiring Process.