HR Working Guide

Working Guide - Pay Procedures

Deductions

Summary: Several mandatory deductions are made automatically from all payroll checks. These include federal and state income taxes and social security taxes. Optional deductions, such as healthcare coverage or other benefits, parking fees, and contributions to the United Way, may also be made.

Explanation of Pay

Summary: The University’s paycheck stub provides regular information about pay, deductions, and vacation balances. Questions about your accrued vacation or pay should be directed to your immediate supervisor. An explanation regarding the information found on your pay stub is provided at the new hire orientation for staff.

Paycheck Deposit

Policy Summary: Through arrangements made by the University, direct deposit of paychecks to personal checking or savings accounts may be made with most banks and credit unions within the continental United States. Employees may set up the direct deposit process through the self-service option listed in HRMS (under Self Service, Direct Deposit).

See Policy 377

Pay Days

Summary: Hourly paid employees are paid biweekly and receive their paychecks and/or deposit notices on the Friday following the pay period end date.

Salaried employees whose annual earnings are less than $50,000 are paid on a semimonthly basis with pay dates occurring on the 15th and the last day of each month. Salaried employees whose annual earnings are at or above $50,000 are paid monthly on the last workday of each month.

Procedures for Attendance That May Be Affected By Severe Weather and Other Emergency Conditions

Policy Summary: It is the policy of the University to remain open and continue essential functions during severe weather conditions and other emergencies, transportation or utility problems, or similar interruptions. Please see the policy listed below for detailed information about pay procedures when services are curtailed. All bargaining unit employees should refer to their collective bargaining agreements.

You may call the Telephone Bulletin (275-6111) for emergency information concerning the status of University operations during severe weather or listen to local radio and television stations.

See Policy 115

Wage Garnishments

Policy Summary: The University is required by law, when served with an income execution, wage assignment, family court support order, or federal tax levy against an employee, to make deductions from the individual’s pay until the debt is paid. Questions should be referred to the payroll office.

See Policy 410

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