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Finance

Finance Forms

All forms are in either Excel or Acrobat PDF format. Please download the latest version, delete outdated copies and check back for periodic updates.

New Form Users: Review the Introduction to Forms instructional video first, before using any updated form.

 

Form Name Form Link Purpose
Journal Entry Form

– for internal transfers

Journal Entry Form (excel)

Additional Instructional Video and Guidance

Submit to General Accounting to record transitions to the affected financial accounting object (FAO) in UR Financial system including departmental transfer of charges.
Banking Entry Banking Entry Form (excel)

Banking Entry Form (pdf)

Additional Instructional Video

Submit to General Accounting to record bank deposit transactions.
First Notice Rule Form for Automated Booking of Bank Deposit First Notice Rule Form for Automated
Booking of Bank Deposit
To be used to submit to General Accounting to auto book bank transactions.
Accounts Payable Request AP Request/RUSH Form (excel)

AP Request/RUSH Form (pdf)

Request for Advance Travel Tickets Form F2 (excel)

Form F2 (pdf)

Employee Expense Report Form F3 (excel)

Form F3 (pdf)

Valid Spend Categories for F3 Form (ETE) as of 02-24-15

Additional Instructional Video

Student Expense Report Form F34 (excel)
Payment Request Form F4 (excel)

Form F4 (pdf)

Payment Request Instructions

F4 Payment Request Training Reference (pptx)

F4 Acceptable Use List (docx)

Electronic Funds Transfer (EFT) Request F-4 EFT (excel)
Petty Cash Fund Request Form F-9 (excel)

Form F-9 (pdf)

Submit to General Accounting to establish, increase, decrease, change custodian or close out a petty cash fund.
Petty Cash Voucher Form F-5 (excel)

Form F-5 (pdf)

To be used at the local cashier’s location for petty cash fund replenishment of miscellaneous expenses totaling less than $300.
Petty Cash Summary Form F-6 (excel)

Form F-6 (pdf)

To be used at the local cashier’s location for replenishment of petty cash used to reimburse staff members and/or pay research subjects totaling less than $300.
Reporting of Taxable Payments Form F-1 (excel)

(rev. 6/09)

Foreign Nationals/GLACIER Payment Information GLACIER Information (pdf)
S Tax Information for Nonresident
Alien Consultants and Guest Speakers
Instructions (pdf)
American Express Corporate Card Application AMEX (pdf)
Request for Taxpayer Identification Number Form W-9 (.pdf)

(rev. 11/05)

Instructions (.pdf)

New Capital Project Request Form Form 102 New Project (excel)

(rev 1/16/19)

To request a new capital project FAO.
Capital Project Closure Form Form 105 Project Closure (excel)

(rev 1/16/19)

To close out a capital project FAO.
UR Financials FAO Revenue Spend Category (Add or Change) Request Form and Instructions UR Financials Revenue Spend Category (Add or Change) Request Form and Instructions(pdf)

UR Financials Revenue Spend Category (Add or Change) Request Form and Instructions (word)

To be used to request new FAO or change of an existing FAO.
UR Financials FAO Inactivate Request Form UR Financials FAO Inactivate Request Form and Instructions (pdf) To be used to inactivate an existing FAO that is no longer needed.
UR Financials Revenue Spend Category Request Form UR Financials Revenue Spend Category Request Form and Instructions (pdf) To be used to request new revenue or spend category.
UR Financials Service Center Additional Information Form Service Center Additional Information Form (pdf) This form is to be completed and attached to the FAO Request Add or Change Form, if a Service Center FAO is being requested. Other attachments include: Service Center Budget support including rates; support documentation confirming the substantive approvals of the Chair and Dean’s Office or other authoritative body.
Fundriver Module Access Form Fundriver Module Access Form (excel) This form is to gain access to the department module in Fundriver. Fundriver is where the monthly data is stored for Deferred Gifts and Endowments.