UR Financials Newsletter Vol. 13 01.16.2024

In this issue:

• Workday Expenses (University only, excluding affiliates)
  • Expenses user group meetings
    • January topics
      • How to resolve expense report errors: header company, payment elections
      • American Express corporate card transactions: procedure for maintaining your workday account and requesting reimbursement to pay Amex
  • Helpful links
• Accounts Payable (University only, excluding affiliates)
  • EFT payment questionnaire training session offered by Accounts Payable
• P2P Approval Threshold
• UR Financials Reporting Enhancement

Workday Expenses

• Expenses user group meetings (held monthly)
  Workday Expenses User group meetings are another opportunity intended to provide support for Expenses functionality to departments including information sharing, best practices, and tip/tricks.  These meetings are more about discussing what is/is not working well to identify enhancement opportunities.Upcoming meetings:
  Link to join meeting, https://rochester.zoom.us/j/96881056200
  • Tuesday, January 16^th from 3:00pm-4:00pm
• Helpful Links
  • Email Workday Expense inquiries to: Business_Expense_Reimbursement@finance.rochester.edu
  • Workday Login: https://www.rochester.edu/adminfinance/urfinancials/workday-login/
  • Link to Workday Expenses reference guides: https://www.rochester.edu/adminfinance/urfinancials/training/expense-management-training/expense-management-reference-materials/

Accounts Payable

• EFT payment questionnaire training session offered by Accounts Payable
  Accounts Payable’s next training session on the EFT Payment Questionnaire will be held on February 20^th from 10-11AM.  We encourage all users who are involved in this process to join.  We will go over the Foreign EFT Payment Questionnaire Reference Guide, and you will also have an opportunity to ask questions and provide feedback which we may be able to use to enhance the process in the future.  Kristina Mano, Accounts Payable Manager, will send an invite to users who should attend the sessions based on usage of this process, however everyone is welcome to attend.

P2P Approval Threshold

• Divisional Finance leaders have approved new P2P approval thresholds (effective as of January 2024).  The updates were made after an extensive review of recent transactions.  Now is a good time to review the updated thresholds, which can be found in the Buying and Paying Guide, the Financial Approval Guidelines, and the Workday User Role Guide.

UR Financials Reporting Enhancement

• UR Financials Reporting has made an enhancement on the Transaction Details reports URF0398 (NCL) and URF0295.  We now include the Budget Date field (which appears after the Accounting Date field) as per request from ORACS to help assist users rather than running multiple reports.  This change was effective 1/11/2024.