{"id":26332,"date":"2024-06-17T19:24:23","date_gmt":"2024-06-17T23:24:23","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/?page_id=26332"},"modified":"2024-06-17T19:26:50","modified_gmt":"2024-06-17T23:26:50","slug":"ur-financials-newsletter-vol-18-06-17-2024","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-18-06-17-2024\/","title":{"rendered":"UR Financials Newsletter Vol. 18 06.17.2024"},"content":{"rendered":"<h5>In this issue:<\/h5>\n<ul>\n<li><strong>Workday\u00a0<\/strong><strong>Expenses<\/strong>\u00a0(University only, excluding affiliates)\n<ul>\n<li>FY2024 Deadline for Expenses<\/li>\n<li>Reimbursement Payments<\/li>\n<li>Expenses user group meetings: June 18th 3pm-4pm\n<ul>\n<li>June topics\n<ul>\n<li>Year-end deadline\/review: Advanced Airfare, Amex Corporate Card, Business expenses<\/li>\n<li>Review of advanced airfare process and reconciliation for employees and students (graduate and undergraduate)\/nonemployees<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Helpful links<\/li>\n<\/ul>\n<\/li>\n<li><strong>Accounts Payable<\/strong>\u00a0(University only, excluding affiliates)\n<ul>\n<li>FY2024 Year-End Close Schedule<\/li>\n<li>Additional resources on Accounts Payable webpage<\/li>\n<li>Training Session via Zoom with schedule through end of 2025\n<ul>\n<li>EFT and Create Invoice from Receipt<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Workday Expenses<\/h3>\n<ul>\n<li><strong><u>FY2024 Deadline for Expenses<\/u><\/strong>The Expense Report must have an expense report date before 6\/30\/24 and fully approved by the department by 5pm on Wednesday, July 3, 2024, in order to post in FY24.\u00a0 This includes credit card transactions for advanced airfare and Amex corporate cards.\u00a0 Employees and their Expense Report creators should check the <strong>My Expense Transactions<\/strong>\u00a0report and submit an Expense Report for\u00a0 advanced airfare and Amex corporate card transactions before the year end deadline.<\/li>\n<li><strong><u>Reimbursement payments<br \/>\n<\/u><\/strong>Accounts Payable processes approved expense reports twice a week.\u00a0 On Wednesday morning for check and direct deposit payments and on Friday morning for direct deposits. Reimbursements will no longer appear on paystubs or in HRMS.\u00a0 To check the status of your expense report, check your My Expense Reports report.\u00a0 Then view the expense report and select the tab labeled \u201cExpense Payment\u201d for additional details.<\/li>\n<\/ul>\n<ul>\n<li><strong><u>Expenses user group meetings (held monthly)<br \/>\n<\/u><\/strong>Workday Expenses User group meetings are another opportunity intended to provide support for Expenses functionality to departments including information sharing, best practices, and tip\/tricks.\u00a0 These meetings are more about discussing what is\/is not working well to identify enhancement opportunities.\u00a0 Upcoming meetings:<br \/>\nLink to join meeting,\u00a0<a href=\"https:\/\/rochester.zoom.us\/j\/96881056200\">https:\/\/rochester.zoom.us\/j\/96881056200<\/a><\/p>\n<ul>\n<li>Tuesday, June 18th from 3:00pm-4:00pm<\/li>\n<\/ul>\n<\/li>\n<li><strong><u>Helpful Links<\/u><\/strong>\n<ul>\n<li>Email Workday Expense inquiries to:\u00a0<a href=\"mailto:Business_Expense_Reimbursement@finance.rochester.edu\">Business_Expense_Reimbursement@finance.rochester.edu<\/a><\/li>\n<li>Workday Login:\u00a0<a href=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/workday-login\/\">https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/workday-login\/<\/a><\/li>\n<li>Link to Workday Expenses reference guides:\u00a0<a href=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/training\/expense-management-training\/expense-management-reference-materials\/\">https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/training\/expense-management-training\/expense-management-reference-materials\/<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Accounts Payable<\/h3>\n<ul>\n<li><strong><u>FY2024 Year-End Close Schedule<br \/>\n<\/u><\/strong>The schedule has been posted in the\u00a0<u><a href=\"https:\/\/urldefense.com\/v3\/__https:\/rochester.app.box.com\/s\/7f91oh6rkfhivziceyfrza9zcbvq1csc__;!!CGUSO5OYRnA7CQ!cIYntbh-snmU2EOhp3h7iPhs4iWnMo_-z0Ej3OxblHbCC4UPIVITd53lPZ8ajF_Uuq1nV8mZ1cMfm8LBalKvtEuNxmYvkLRpQgqkEVOYujw$\">UR Financial website<\/a><\/u>\u00a0(link requires login). Please review the schedule for all deadlines as well as appropriate contacts if you have any questions.<br \/>\n<strong>An important\u00a0 deadline pertaining to keep in mind for AP:<\/strong><br \/>\nSupplier Invoice Requests must be fully approved in Workday, supplier Invoices for Workday Purchase Orders must have all match exceptions resolved, and all other Supplier Invoices, F4 Payment Requests, and Journal Entry requests related to AP errors must be received in Accounts Payable no later than\u00a0<strong>5pm on Friday June 21<sup>st<\/sup><\/strong>\u00a0via email to\u00a0<a href=\"mailto:AccountsPayable@finance.rochester.edu\">AccountsPayable@finance.rochester.edu<\/a>.<\/li>\n<li><strong><u>Additional Resources<\/u><\/strong>\n<ul>\n<li>The following items have been added on our <a href=\"https:\/\/www.rochester.edu\/adminfinance\/finance\/accounts-payable\/policies-and-procedures\/\" target=\"_blank\" rel=\"noopener\">Accounts Payable<\/a> webpage:\n<ul>\n<li><a href=\"https:\/\/rochester.box.com\/s\/mdyssvy4qs1eoahwg6awq8ay2b4ik2rl\" target=\"_blank\" rel=\"noopener\">Paying Research Participants<\/a><\/li>\n<li><a href=\"https:\/\/www.rochester.edu\/adminfinance\/finance\/wp-content\/uploads\/2024\/05\/Sprintax-Overview.pdf\" target=\"_blank\" rel=\"noopener\">Sprintax Overview for International\/Nonresident Payees for US Tax Purposes<\/a><\/li>\n<\/ul>\n<\/li>\n<li>More items will be posted in the near future.\u00a0 Please pin our main webpage as an additional tool to support your routing activities.<\/li>\n<li>Users are encouraged to refer to the <a href=\"https:\/\/www.rochester.edu\/adminfinance\/urprocurement\/buying-and-paying-guide\/\" target=\"_blank\" rel=\"noopener\">Buying and Paying Guide<\/a> to help you determine the appropriate purchasing method, preferred suppliers, and other useful topics.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\"><\/li>\n<li><strong><u>Training Schedule through end of 2025<\/u><\/strong>\n<ul>\n<li>Link to join meeting, <a href=\"https:\/\/rochester.zoom.us\/j\/97952631824\" target=\"_blank\" rel=\"noopener\">https:\/\/rochester.zoom.us\/j\/97952631824<\/a><\/li>\n<li><img decoding=\"async\" src=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/wp-content\/uploads\/2024\/06\/AP-training.jpg\" \/><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In this issue: Workday\u00a0Expenses\u00a0(University only, excluding affiliates) FY2024 Deadline for Expenses Reimbursement Payments Expenses user group meetings: June 18th 3pm-4pm June topics Year-end deadline\/review: Advanced Airfare, Amex Corporate Card, Business&hellip;<\/p>\n","protected":false},"author":112,"featured_media":0,"parent":15902,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-26332","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - 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