{"id":1896,"date":"2021-03-17T11:17:47","date_gmt":"2021-03-17T15:17:47","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/?p=1896"},"modified":"2022-03-15T09:27:40","modified_gmt":"2022-03-15T13:27:40","slug":"1896-2","status":"publish","type":"post","link":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/1896-2\/","title":{"rendered":"COVID 19 Financials Tracking"},"content":{"rendered":"<header class=\"entry-header\">\n<h3 class=\"entry-meta\"><span style=\"font-size: 1.25rem;\">COVID 19 Financials Tracking<\/span><\/h3>\n<div class=\"entry-meta\"><span style=\"font-size: 1.25rem;\">Given the current Coronavirus situation, we ask that you keep track of all incremental expenses and lost revenue associated with preparations, containment, treatment, and related operational impacts, including such things as virus-specific purchases and additional fees (such as premium prices paid due to supply shortage), retroactively, back to 1\/1\/2020 and until further notice.\u00a0 Finance and Administration will use this information to track impacts to budgets and financial statements.\u00a0 To assist in the tracking of financial transactions associated with coronavirus expenses or disruptions:<\/span><\/div>\n<\/header>\n<div class=\"entry-content\">\n<ul>\n<li>Divisional finance officers need to submit the COVID-19 Financial Tracking file in a timely manner.\u00a0 Instructions for the data and documentation necessary are included in the file.\u00a0\u00a0<strong>Please reach out to your divisional finance office for additional guidance and questions<\/strong>.<\/li>\n<\/ul>\n<p><strong>Future Deadlines<\/strong><\/p>\n<table>\n<tbody>\n<tr>\n<td><strong>Reporting Period:<\/strong><\/td>\n<td><strong>COVID-19 Tracker Due Date:<\/strong><\/td>\n<\/tr>\n<tr>\n<td>1\/1\/20 \u2013 3\/31\/20<\/td>\n<td>4\/29\/20<\/td>\n<\/tr>\n<tr>\n<td>4\/1\/20 \u2013 4\/30\/20<\/td>\n<td>5\/20\/20<\/td>\n<\/tr>\n<tr>\n<td>5\/1\/20 \u2013 5\/31\/20<\/td>\n<td>6\/19\/20<\/td>\n<\/tr>\n<tr>\n<td>6\/1\/20 \u2013 6\/30\/20<\/td>\n<td>7\/20\/20<\/td>\n<\/tr>\n<tr>\n<td>7\/1\/20 \u2013 7\/31\/20<\/td>\n<td>8\/20\/20<\/td>\n<\/tr>\n<tr>\n<td>8\/1\/20 \u2013 8\/31\/20<\/td>\n<td>9\/21\/20<\/td>\n<\/tr>\n<tr>\n<td>9\/1\/20 \u2013 9\/30\/20<\/td>\n<td>10\/20\/20<\/td>\n<\/tr>\n<tr>\n<td>&nbsp;<\/p>\n<p><strong>Last business day of each month thereafter<\/strong><\/td>\n<td><strong>15th business day after month end thereafter<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li>Departments should further assist tracking efforts:\n<ul>\n<li><strong><u>For purchases via Workday P2P Requisitions and Supplier Invoice Requests<\/u><\/strong>: An additional custom worktag\u00a0<strong><em>Initiative &gt; COVID 19<\/em><\/strong>\u00a0has been created and should be added to Requisitions and SIRs wherever an FAO is added.\u00a0 A reference guide has been added to the\u00a0<a href=\"http:\/\/www.rochester.edu\/adminfinance\/urprocurement\/p2p-resources\/\">P2P Self Help<\/a>\u00a0&gt; General P2P Support Tools &gt; Tips &amp; Tricks section that provides information on how to add this new worktag.\u00a0 Please contact the P2P Service Center at 275-2012 or\u00a0<a href=\"mailto:Procurement_service_center@ur.rochester.edu\">Procurement_service_center@ur.rochester.edu<\/a>\u00a0for further assistance.<\/li>\n<li><strong><u>Pcard purchases<\/u><\/strong>: Cardholders should enter \u201cCOVID19\u201d in the US Bank Comment\/Business Purpose field in addition to providing your business purpose explanation.<\/li>\n<li><strong><u>F3\/F34 Expense reports<\/u><\/strong>: Enter \u201cCOVID19\u201d in the Business Purpose and Description fields.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Divisional finance office representatives are as follows:<\/p>\n<table>\n<tbody>\n<tr>\n<td><strong>Company<\/strong><\/td>\n<td><strong>Divisional Finance Representative<\/strong><\/td>\n<\/tr>\n<tr>\n<td>10\/80<\/td>\n<td>Cheryl Bennett<\/td>\n<\/tr>\n<tr>\n<td>11<\/td>\n<td>Ken McNeil<\/td>\n<\/tr>\n<tr>\n<td>20\/21\/22<\/td>\n<td>Roger Smith<\/td>\n<\/tr>\n<tr>\n<td>23<\/td>\n<td>Brian Donovan<\/td>\n<\/tr>\n<tr>\n<td>24<\/td>\n<td>Jason Sabel<\/td>\n<\/tr>\n<tr>\n<td>30<\/td>\n<td>Jen Horn<\/td>\n<\/tr>\n<tr>\n<td>40<\/td>\n<td>Jeff Bloss<\/td>\n<\/tr>\n<tr>\n<td>50<\/td>\n<td>Patty Stevens<\/td>\n<\/tr>\n<tr>\n<td>60<\/td>\n<td>Kelly Talarczyk<\/td>\n<\/tr>\n<tr>\n<td>70<\/td>\n<td>Sheryl Burgstrom<\/td>\n<\/tr>\n<tr>\n<td>90<\/td>\n<td>Donna Dawley<\/td>\n<\/tr>\n<tr>\n<td>91<\/td>\n<td>Jill Hetterich<\/td>\n<\/tr>\n<tr>\n<td>92<\/td>\n<td>Mike Winters<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>We encourage divisional finance offices to distribute the reporting template to departments within their divisions to ensure comprehensive reporting. However, we request one overall report to be submitted for each division, with divisional finance office representatives gathering the impacts from their various departments prior to submitting one master divisional finance report.\u00a0 Divisional finance office representatives will be given access to a Box site for uploading the consolidated divisional file.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>COVID 19 Financials Tracking Given the current Coronavirus situation, we ask that you keep track of all incremental expenses and lost revenue associated with preparations, containment, treatment, and related operational&hellip;<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26],"tags":[],"class_list":["post-1896","post","type-post","status-publish","format-standard","hentry","category-financials-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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