{"id":23536,"date":"2022-03-28T15:44:44","date_gmt":"2022-03-28T15:44:44","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urprocurement\/?page_id=23536"},"modified":"2022-03-29T11:50:31","modified_gmt":"2022-03-29T11:50:31","slug":"supplier-group-definitions","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/adminfinance\/urprocurement\/supplier-group-definitions\/","title":{"rendered":"Supplier Group Definitions"},"content":{"rendered":"<table width=\"1136\">\n<tbody>\n<tr>\n<td width=\"1136\"><strong>Workday Supplier Group Definitions<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Each Supplier in Workday is assigned a group<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Minimum of 1 group assignment required; however, multiple supplier groups are many times appropriate<\/strong><\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Supplier Group 1:\u00a0\u00a0\u00a0\u00a0 1 = Alpha; assign every supplier to \u201c1\u201d group based on the first character of the supplier name.<\/td>\n<\/tr>\n<tr>\n<td>\u00a01 0-9: suppliers with names beginning with numbers<\/td>\n<\/tr>\n<tr>\n<td>\u00a01 A: suppliers with names beginning with A<\/td>\n<\/tr>\n<tr>\n<td>\u00a01 B:\u00a0 suppliers with names beginning with B, etc.<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Supplier Group 2:<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td width=\"1136\">2 Automated is for Suppliers sending us FTP invoices.\u00a0 These are already established and no new suppliers are being added, so P2P should not assign this group to any suppliers.<\/td>\n<\/tr>\n<tr>\n<td width=\"1136\">2 Recurring is for suppliers for which we set up recurring supplier invoices.\u00a0 These suppliers would most likely be requested from staff working on creating new Leases as part of the Lease Admin process: Real Estate (real property leases), Kathy King-Griswold (operating leases), etc.<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Supplier Group 3 designation are suppliers for which special reporting is common:<\/td>\n<\/tr>\n<tr>\n<td>\u00a03 Catering and Food \u2013 restaurants, caterers, other suppliers providing food\/drink<\/td>\n<\/tr>\n<tr>\n<td>\u00a03 Construction \u2013 suppliers used by CPDCM for construction invoice payments<\/td>\n<\/tr>\n<tr>\n<td>\u00a03 Grant Subcontractor \u2013 Suppliers set up for ORACS grant subcontract purposes<\/td>\n<\/tr>\n<tr>\n<td>\u00a03 Independent Contractor \u2013 Suppliers we are paying for services: maintenance, consulting, trainers, and related service providers<\/td>\n<\/tr>\n<tr>\n<td>\u00a03 Legal and Lawyer \u2013 suppliers that are lawyers, legal firms, providing legal services<\/td>\n<\/tr>\n<tr>\n<td>3 Marketing \u2013 suppliers that Purchasing worked to qualify<\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0i.\u00a0\u00a0\u00a0\u00a0\u00a0 Note there is a validation associated with this supplier group such that they cannot be used on SIRs- See next tab for list of suppliers.<\/td>\n<\/tr>\n<tr>\n<td>3 Royalty \u2013 suppliers that are paid royalties, requested from RC or MC Tech Transfer office, and 2 other FAOs:<\/td>\n<\/tr>\n<tr>\n<td>Supplier Group\u00a0 4 are used to designate other systems for which suppliers are copied to or otherwise need to stay in synch with Workday<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>\u00a04 Does Not Allow Change Orders: does not allow changes to purchase orders<\/td>\n<\/tr>\n<tr>\n<td>\u00a04 Jaggaer Enabled: enabled in Jaggaer<\/td>\n<\/tr>\n<tr>\n<td>\u00a04 Qualified Supplier: Supplier is qualified and can be used on Requisitions<\/td>\n<\/tr>\n<tr>\n<td>\u00a04_1 Unallowable for SIR: suppliers for which we establish catalog or punchout via Jaggaer (electronic invoicing)<\/td>\n<\/tr>\n<tr>\n<td>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 i.\u00a0\u00a0\u00a0\u00a0\u00a0 A custom validation uses this group to ensure the suppliers are not used on SIRs<\/td>\n<\/tr>\n<tr>\n<td>4_2 Non-catalog orders not allowed suppliers are unable to accept non-catalog orders<\/td>\n<\/tr>\n<tr>\n<td>Supplier Group 5 designate non-AP activities.\u00a0 These would only be used on SIR Supplier Requests, so AP will assign the 5 group designation as necessary.<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>5 Bank Transfer<\/td>\n<\/tr>\n<tr>\n<td>5 Payroll and Cash Management<\/td>\n<\/tr>\n<tr>\n<td>5 Refunds Patient\/Student<\/td>\n<\/tr>\n<tr>\n<td>Supplier Group\u00a0 6 Special Payment Terms: This group is used to designate suppliers for which special payment terms have been verified\/documented.<\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<tr>\n<td>a.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Accounts Payable is in the process of double-checking the suppliers in this group as well as identifying other suppliers that should be in this group<\/td>\n<\/tr>\n<tr>\n<td>b.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Special payment terms for these purposes does not include<\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 i.\u00a0\u00a0\u00a0\u00a0\u00a0 Net 30 since these are default\/standard payment terms<\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 ii.\u00a0\u00a0\u00a0\u00a0\u00a0 Net 1 since this is the standard payment term for AMEX BIP suppliers<\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 iii.\u00a0\u00a0\u00a0\u00a0\u00a0 And most F4\/SIR suppliers<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"<p>Workday Supplier Group Definitions Each Supplier in Workday is assigned a group Minimum of 1 group assignment required; however, multiple supplier groups are many times appropriate Supplier Group 1:\u00a0\u00a0\u00a0\u00a0 1&hellip;<\/p>\n","protected":false},"author":192,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-23536","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Supplier Group Definitions - Procurement<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/adminfinance\/urprocurement\/supplier-group-definitions\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Supplier Group Definitions - Procurement\" \/>\n<meta property=\"og:description\" content=\"Workday Supplier Group Definitions Each 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