Association of NROTC Colleges and Universities
As amended November 6, 1975
As amended October 16, 1988
As amended November 4, 1990
The name of this Association is the "ASSOCIATION OF NROTC COLLEGES AND UNIVERSITIES" herein after referred to as "the Association."
The purpose for which (the Association) is formed is to encourage the exchange of information and opinion between member institutions and the United States Navy, looking toward the greatest possible success in the operation of the NROTC program. No member institution, however, shall be bound as regards its own NROTC program by any vote or action of this Association. The Association is organized exclusively for charitable, educational, and/or scientific purposes.
An institution of higher learning having an NROTC unit and situated within the territorial limits of the United States shall be eligible for membership in the Association. Membership shall be granted automatically upon the filing of an official request for membership by such an institution with the Secretary-Treasurer of the Association. In the event that such an institution is a component unit in a centralized University System within which other component units host the NROTC, each such component unit, or units, shall, upon admission to membership in the Association, be designated as member institutions individually subject to assessment as provided for in Article VI of this Constitution and qualified to cast one vote in accordance with Article VIII of this Constitution.
The Association shall not discriminate against any institution or appointed representative on the basis of race, color, gender, and national or ethnic origin.
The officers of the Association shall be a President, a Vice President, and a Secretary-Treasurer. Officers shall serve for two years or until their successors are duly elected at the next regular meeting of the Association. Officers may succeed themselves, if duly elected.
Should a vacancy occur in any elective office during the period between regular meetings of the Association at which elections are scheduled to be held, the President, or if he is incapacitated, the Executive Committee may appoint a member of the Association to serve in the vacant office until a successor is elected by the membership at the next regular meeting of the Association at which elections are scheduled to be held.
There shall be an Executive Committee of the Association, which shall consist of the President, Vice President, Secretary-Treasurer, and representatives of fourteen (14) member institutions as designated by the membership in election. The said fourteen representatives of member institutions on the Executive Committee shall each serve four (4) years, or until their successors are duly elected. Following the reorganization of 1968, seven (7) members shall be elected at each regular election of the Association for terms as indicated.
The Executive Committee is authorized at its discretion to invite the Secretary of the Navy and/or the Chief of Naval Education and Training to designate an individual from their respective staffs to attend meetings of the Executive Committee as liaison members with vote.
Between meetings of this Association, all business shall be transacted by the Executive Committee. When neither the Executive Committee nor the Association is in meeting, the designated officers shall transact all business.
The President shall appoint at a regular meeting of the Association preceding the year in which vacancies will occur in elective offices a Committee of three (3) members of the Association to serve as a Nominating Committee. It shall be the duty of this Committee to prepare a slate of candidates for all elective offices or positions becoming vacant and to submit it to the next regular meeting of the Association at which the election to fill such offices is scheduled to be held in accordance with Article V, Section 1 of this constitution. The Committee shall circulate to the membership of the Association its proposed slate of candidates fourteen (14) days prior to the regular meeting at which the election is to take place. Individual members of the Association are invited to submit suggested nominees to the Chairman of the Nominating Committee for Committee consideration but, to be considered such suggestions must reach the Committee Chairman not later than two (2) months prior to the regular meeting at which the Committee slate will be presented and the election held. Following the presentation of the Committee's slate at the appropriate regular meeting, nomination may be made from the floor by any member or members in good standing.
Regular meetings of the Association shall be held annually at a time and place to be designated by the Executive Committee.
Special meetings of the Association or of the Executive Committee may be held any time upon call of the President or of six (6) members of the Executive Committee.
Arrangements for all meetings shall be made by the Officers with the authorization of the Executive Committee.
The President may appoint an Advisory Committee to assist him in discussions with the Navy between annual meetings of the Association. The President shall report to the Association the results of any such discussions. This Committee shall in no way limit the functions of the Executive Committee as provided in Article V, Section 1.
Annual assessments to meet the cost of operation by the Association shall be levied on the member institutions on the recommendation of the Executive Committee and shall become effective upon approval of the membership at each regular meeting.
No part of the net earnings of the Association shall inure to the benefit of, or be distributed to its members, officers, or other private persons except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II. No substantial part of the activities of the Association shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the Association shall not participate in any political campaign on behalf of any candidate for public office.
Upon dissolution of the Association, assets shall be distributed in equal amounts to the general or scholarship fund of member colleges and universities.
Each unit of each member institution represented at any meeting shall be entitled to one (1) vote on each matter which may come before the meeting for action.
This Constitution may be amended at any regular meeting of the Association by a two-thirds (2/3) vote of those present, provided that a simple majority of the member units is in attendance and provided further that the proposed amendment(s) must be circulated to the institutional representatives by the Secretary-Treasurer at least fourteen (14) days prior to the date of the regular meeting.