Policies for Graduate Students

Study In Absentia

In certain circumstances it may be desirable for a matriculated graduate student to engage in full-time study or research for a limited period of time at another university, research organization, or scholarly institution and to register for appropriate graduate credit at the University of Rochester. All such requests must be made in writing and must be approved in advance by the Dean of Graduate Studies. Requests for study in Absentia can be made for a period of up to one year.

While a student’s standing as a full time student in Absentia allows the student to conduct research with full time and energy off campus, it requires that the student does not simultaneously hold a full time employment position during the in Absentia period. To apply for in Absentia status, students should fill out Request for In Absentia Form. This form must be signed by both the student and the student’s advisor.

The deadline for registering for in Absentia status each semester is two weeks from the first day of classes. In Absentia petitions must be processed prior to that deadline, so please allow time to obtain the necessary petition endorsement and for submission to the Dean of Graduate Studies. Time status will be reported as “X” time (less than part time) if a student is not on campus and has not registered for in Absentia by that deadline.

In Absentia Approval

Students approved for in Absentia status within the United States should register for 999A for full-time enrollment (after the 90 credit hours have been obtained) or 595A for Ph.D. research in Absentia (before the 90 credit hours have been obtained).

Students approved for in Absentia status outside the United States should register for 999B for full-time enrollment (after the 90 credit hours have been obtained) or 595B for Ph.D. research in Absentia (before the 90 credit hours have been obtained).

Health Insurance

Note that the default is to terminate health insurance for students in Absentia. If a student would like to maintain his/her health insurance while in Absentia, it is essential that this be noted on the request for study in Absentia. The student (or the department/program) must pay the mandatory health fee in order to continue health insurance for the student in Absentia. Students studying outside the U.S. should contact UHS to verify the effectiveness of UR insurance where they will be studying.

Residency Requirement

A minimum of one year (two consecutive semesters, excluding summers) in residence and enrollment as a full-time student is required*. This requirement must be fulfilled after the student has completed a Master's degree (or 30 semester hours in case the student does not obtain a Master's degree). Further requirements may be completed by full-time residence either during the academic year or during the summer. Departmental/program requirements, however, may necessitate continuous residence until work for the degree is completed.

* Doctoral dissertation (999) may not be used to fulfill the one-year residency requirement.